Grants Accountant at The African Academy Of Sciences (AAS)

The AAS is a pan African organisation headquartered in Kenya, which aims to drive sustainable development in Africa through science technology and innovation. it has a tripartite mandate of pursuing excellence by recognising scholars and achievers; providing advisory and think tank functions for shaping the continent’s strategies and policies; and implementing key science, technology and innovation programmes. The AAS utilises its membership pool which consists of a community of scientists to engage with governments and policy makers on the continent. The membership comprises individuals who have reached the highest level of excellence in their field of expertise and have made contributions to the advancement of the field on the continent. To date AAS has recognised 330 AAS Fellows and Associate and Honorary Fellows who are proven science, technology and innovation leaders, policy advisors and thinkers most of whom live and work throughout the continent.

Organisation Overview

The African Academy of Sciences (AAS) is a non-aligned, non-political, not-for-profit Pan-African organization headquartered in Nairobi, with a hosting agreement with the government of Kenya. The AAS’s vision is to see transformed lives on the African continent through science. It is the only continental Academy in Africa enjoying the support and recognition of the African Union, and with joint programmes with NEPAD Agency, now the African Union Development Agency (AUDA), as well as several governments and major international partners. It has a tripartite mandate: to recognize excellence through its highly prestigious fellowship and award schemes; to provide advisory and think tank functions for shaping the continent’s Science, Technology and Innovation (STI) strategies and policies; and to implement key STI programmes aimed at addressing Africa’s developmental challenges

Position Overview

The Grants Accountant is responsible for preparing programmes financial statements, maintaining cash controls, providing financial reporting and analysis to ASS. The incumbent performs post-award grant administration and related accounting duties working closely with the Academy finance team in carrying out financial management, budgeting, compliance of grantees, reporting to funders and conducting variance analysis.

Principal Duties and Responsibilities;

1. Financial Planning, Budgeting and Grant Analysis

• Initiate the process of planning and developing budgets for new grant proposals and ensuring grantees’ budgets are aligned with to AAS policies as well as donor requirements.
• Work with the Program Managers and the Head of Finance in reviewing and approving budgets submitted by grantees and ensure financial analysis and forecasting is done to aid in decision making;
• Offer the technical backstop to grantees and ensure they are equipped on how to develop budgets and budget narratives for grant application;

1. Grantee Assessment and Capacity Building

• Assess the financial capacity of new grantees in-order to mitigate against financial risks and losses to the Academy by reviewing their internal controls, identifying areas of weakness and advising accordingly during site visits.
• Support Program Managers in the granting making process, ensuring grant agreements are well executed.

1. Grant Monitoring and Financial Reporting

• Promote accountability of grants processes, funds, compliance to funders requirements. Ensure they adhere to reporting timelines by developing and maintaining a grant tracking database to monitor the flow of grants from the time full grant documentation is received  to the time the first payment is made;
• Verify reported expenses to ensure they are allowable, allocable, and reasonable by maintaining a comprehensive timetable for grant financial reporting from Grantees to the Donors and follow-up to ensure adherence of reporting timelines;
• Provide financial backstopping to grantees when implementing grants to achieve set objectives. Review of grantees reported expenses through cross examination of expenses and providing feedbacks;
• Analyse financial transactions to ensure that they are correctly charged, and financial positions provided to funders are a true & fair representation of financial position. Support the Head of Finance in reviewing and consolidating grantees financial reports for grants within specified donor formats, ensuring accuracy and compliance with Donors Requirements;
• Continuous financial risk monitoring of grantees and management of identified risks in consideration of programme goals;
• Advise the Programme Managers and the Management on current financial status by ensuring accuracy and correct coding of financial transactions and reconciliations of grants financial reports in the financial system;
• Facilitate smooth, prompt (timely), and quality implementation of grants by preparing adhoc operating reports, analysis and financial statements from general and subsidiary ledgers for Management consumption.

1. Facilitation of Grant Audits

• Mitigate financial risks by ensuring internal controls are put in place by providing support to the development and implementation systems and streamlining processes within the Finance function;
• Support the audit process by addressing issues raised in audit exercises and following up on audit recommendations to ensure they are implemented;
• Implement best practices on grant closure procedures and monitor how effectively high-risk grants and contracts follow comprehensive grant closure steps to ensure proper standards are upheld in management of grants.

1. Fund Disbursement and Financial Accounting

• Process and disburse funds to grantees by ensuring funds are available in order to facilitate smooth implementation of projects. Monitor bank balances to ensure timely inter-bank transfers and healthy cashflows are maintained;
• Prepare monthly bank reconciliations and maintain accurate and updated records of bank correspondences, bank Instructions and confirmations.
• Promote accountability through accurate posting of financial data and correctly coding of expenses in the financial system. Ensure financial processes are adhered to for true and fair reporting; including examination of physical documents, conducting accuracy tests
• Monitor and initiate the negotiating with banks for fixed deposits placements, and other Investments and monitoring on expiring FDRs
• Participate in committees as assigned in the execution of its duties and mandates and advise the procurement committee on financial matters

Person Specifications

Academic Qualifications

• Bachelor’s degree in Finance/Accounting or related field

Professional Qualifications

• Complete professional qualification in CPA-K/ACCA;
• Member of the Institute of Certified Public Accountants of Kenya.

Knowledge and Experience

• At least 5 years’ relevant experience in finance management with at least 2 years in grants accounting working with donors
• Working knowledge of grants accounting and financial management systems.
• Advanced excel and analytical skills (Dashboard reporting, Power BI)
• Experience in sub-grantee management and capacity building

Skills and Attributes

• Ability to outline and communicate effective objectives and action plans
• Good analytical ability and numerical skills
• Demonstrate a high degree of sensitivity, confidentiality when dealing with internal and external customers;
• A go-getter and results oriented with good communication skills
• Have a high sense of accuracy and attention for detail
• Have good problem analysis and reporting skills; and
• High moral standing with impeccable integrity.

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Internship Programs at Search For Common Ground (SFCG)

OUR MISSION End violent conflict. It’s our purpose – our call to action. Instead of tearing down an existing world, we focus on constructing a new one. We do this through a type of peacebuilding called conflict transformation. Meaning: we look to change the everyday interactions between groups of people in conflict, so they can work together to build up their community, choosing joint problem-solving over violence. Our mission is to transform the way the world deals with conflict, away from adversarial approaches, toward cooperative solutions. OUR VISION Our ability to deal with conflict affects how we handle every issue humanity is facing. Whether global in nature, such as poverty, hunger or the environment, or closer to home, such as family or community relations, we face daily challenges to our abilities to deal with conflict constructively. So, our vision is of a world where: Differences stimulate social progress, rather than precipitate violence. Respect for and cooperation with those we disagree with is considered the norm for individuals, communities, organizations, and nations.

We seek to help conflicting parties understand their differences and act on their commonalities. With a total of approximately 750 staff worldwide, we implement projects from 55 offices in 34 countries, including in Africa, Asia, Europe, the Middle East, and the United States. The organization is an exciting and rewarding place to work, with dedicated and enthusiastic staff that loves their work.Within Sub-Saharan Africa, SFCG works in 18 countries: Burundi, Chad, Central African Republic, Côte d’Ivoire, Democratic Republic of Congo, Guinea, Kenya, Liberia, Madagascar, Mali, Niger, Nigeria, Rwanda, Sierra Leone, South Sudan, Tanzania, Uganda, and Zimbabwe. SFCG began working in Kenya following the post-election violence of 2007-2008, with the production of the TV drama “The Team”. Our programming seeks to promote peace and end violence, using radio programs, outreach activities, and support to local organizations. Search Kenya programming is currently working in the Coastal region in Kwale, Kilifi, Mombasa, Lamu, Garissa and Tana River Counties. Together with its implementing partners in Garissa and Tana River Counties, Search is implementing Jamii Bila Balaa project which seeks to strengthen family and community networks to prevent violent extremism.

Internship Assignments:

• Work with the Program team to support in the management of the  community lead small initiatives/activities spread across the Counties.
• Compiling work plans and activity agendas for the sub-grantees implementing the Community lead activities.,
• Attend field activities and compile trip activity reports,
• Assist in planning of sub-grantee meetings,
• Assist in liaising with subgrantees in matters related to their activities.
• Assist the media team in documenting communication and visibility aspects of the subgrantees,
• Any other assignment as may be delegated

Deliverables

• Approved work plan with indicative calendar
• Monthly Report
• Project Activity trip reports

Internship Terms

• For the purpose of the internship in Kenya, the intern will be supervised by the program assistant in the county of operation., who will be responsible for setting tasks and evaluating the intern’s work.
• The work objectives above will be undertaken by the intern on the basis of 5 working days per week, for 12 weeks with any days off agreed in advance with the supervisor.
• The internship will be based in Hola sub-office and Garissa sub-office.
• The period of the internship will last from July 2020 through September 2020.
• The internship may be terminated by either side by informing the other in writing giving 1 months notice.
• The prospective intern is required to have a laptop for ease of operations.

Qualifications

• Bachelor’s degree in international development, conflict resolution, project management or related field.
• At least two (0-2) years of NGO or CSO experience in project implementation or management in Kenya. Experience working in Coastal Kenya is an asset.
• Strong and proven ability in report writing, in English.
• Proficiency with Microsoft Office Suite, as well as social media platforms.
• Excellent interpersonal skills and effective communication with a variety of stakeholders.
• Ability to maintain professionalism, creativity, and enthusiasm while working in a fast-paced, multi-cultural environment with minimal supervision.
• Cultural sensitivity and strong interest in dialogue, peacebuilding and conflict transformation.
• Written and oral proficiency in English and Swahili.
• Knowledge of the local dialects in the two counties will be an added advantage

Interested candidates from Garissa and Tana River Counties are highly encouraged to apply.

SFCG will supply the following:

• A modest transport stipend will be provided at the end of the month.

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Talent Acquisition Lead at Sendy Limited

At Sendy, we specialize in connecting on-demand, trusted, and transparent service providers with individuals and businesses looking to move packages. Thus, we believe it’s a natural extension of our core expertise to also connect our users to quality certified transportation providers. As of today, Sendy users can now request a package DELIVERY using a motorcycle, van, pickup, or 3 ton truck, or a passenger RIDE with a boda boda or cab – all from within the same SENDY mobile app (available on Android and iOS) and web platform. All DELIVERY and RIDE services are available 24 hours a day, 7 days a week and can be paid for using cash, MPesa, or card.

Job Description

Are you passionate about talent acquisition, love putting structures and procedures in place to support the business? We are looking for someone who is obsessed with strategic talent and recruitment with the goal of supporting the business! As Talent Acquisition Lead, you will be responsible for managing and driving talent acquisition in line with the company’s strategic goals. Working closely with hiring managers, you will assess the staffing needs of the company and develop acquisition & hiring strategies for both senior and junior roles.

Responsibilities

• Plan, develop and implement company talent acquisition strategy
• Perform an analysis of organizational talent requirements and anticipate future employment needs; work with the hiring managers to pinpoint the company’s exact staffing needs and create a strong talent pipeline
• Develop the company’s policy for talent benchmarking, talent assessment and interviewing
• Assess the company’s talent branding initiatives from the past and organize for future; work closely with the marketing department to develop creative ways for addressing talent acquisition challenges
• Organize participation in job conferences for potential talent acquisition and partnerships; proactively seek market intelligence to gain a competitive advantage in attraction, assessment and sourcing methodologies
• Create and organize recruitment events such as job open houses and in-house hiring fairs; represent company internally and externally at events with a goal of networking and relationship building with potential candidate communities
• Design,  manage and own the recruitment and selection process; candidate sourcing, resume screening (screening techniques), screening calls, interviews, background referencing etc
• Ensure proper onboarding for new hires
• Actively work toward building a diverse and qualified team to support the organization; ensure fairness in hiring practices
• Pay close attention to hiring trends and be able to forecast both the quarterly and annual hiring needs breaking down by the company’s various departments
• Create monthly reports on key talent acquisition metrics and initiatives.

Qualifications

• 3+ year working experience preferably as a Talent Acquisition Specialist
• Bachelor’s degree in Human resources; A member of HRIM is added advantage
• In-depth experience in developing and executing recruitment marketing and branding strategies
• Excellent understanding of full recruitment cycle, executive search and employer branding techniques
• Familiarity with a variety of different selection methods  (interviews, assignments, psychological test etc.)
• Experience with HRIS, ATS, Sourcing and Recruitment Marketing tools
• Experience in the continual development of talent pipelines and sourcing potential candidates
• Problem-solver: An analytical mind that can navigate obstacles on the fly in a logical and rational way. Engage in precise, data and details about the business
• You are an excellent and influential communicator and use data to reinforce your positions and decisions
• Are you highly competitive and have a unique drive to win?
• Ability to influence, collaborate, deliver and partner at the most senior levels in the organization
• Ability to work well with people at all levels in the organization

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Country Manager at Sendy Limited

At Sendy, we specialize in connecting on-demand, trusted, and transparent service providers with individuals and businesses looking to move packages. Thus, we believe it’s a natural extension of our core expertise to also connect our users to quality certified transportation providers. As of today, Sendy users can now request a package DELIVERY using a motorcycle, van, pickup, or 3 ton truck, or a passenger RIDE with a boda boda or cab – all from within the same SENDY mobile app (available on Android and iOS) and web platform. All DELIVERY and RIDE services are available 24 hours a day, 7 days a week and can be paid for using cash, MPesa, or card.

Job Description

We believe that Africa does better when everyone has room to grow and thrive. No one should be left out because the distance between seeing an opportunity and making a living from it is too great.

We started by delivering small packages but haven’t stopped there. Today, we’re empowering businesses to send raw materials to their production facilities and finished goods to their customers. We’re helping small scale farmers get their produce to the market. We’re making it possible for the hardworking delivery driver to earn a decent living. We are here to make it easy to trade in Africa so that everyone has room to grow. Join us.

Are you passionate about growth, love goal setting and exceeding targets? We are looking for someone who is addicted to problem solving!

As Country Manager, you will be responsible for providing strategic leadership and management oversight in the business unit, drive growth of the gross merchandise value (GMV) and open new markets in line with the business strategy. You will also manage and mentor a team consisting of sales, finance and operations personnel as well as work collaboratively with product managers to continually improve the product offering.This role is open in Kenya and Uganda.

Responsibilities

• Develop the business unit strategy in consultation with the Chief Commercial Officer in order to achieve business results.
• Oversee and undertake business development activities by actively pursuing and bringing on board strategic and credible business in order to maximise the company’s commercial success; GMV growth as per set targets
• Ensure Partner Operations and Sales balance optimally on Sendy’s platform (Supply = Demand); Oversee onboarding and retention of partners to safeguard the integrity of the company’s brand promise
• Oversee creation and strict adherence of process operating policies to safeguard and manage any potential risk exposure
• Liaise with the Product Manager for the business unit to prioritize and fast track product development and enhancements of the business unit in line with user requirements
• Manage account receivables activities of the business unit to ensure timely debt collection
• Collaborate with the VP Marketing to ensure brand consideration/awareness and conversion in the market
• Lead, hire, coach and motivate a business unit team to ensure high productivity and engagement in the business unit in order to delivery business results
• Prepare and ensure implementation of the business unit budget within approved limit
• Prepare and present the business unit’s performance reports on a monthly basis
• Identify and bring on board auxiliary services as an alternative revenue stream for the business unit
• Drive the delivery of A-class customer experience and retention
• Work closely with other Country Managers to share learnings and pain points

Qualifications

• 8+ eight years’ experience in commercial or business development with three years at management level
• Bachelor’s degree in Business, Marketing or any other business related fields; Masters or MBA strongly preferable
• Experience working at a startup would be an added advantage
• Are you a Hustler and have no problem getting your hands dirty and doing the gritty work that comes along with the higher-level thinking. You thrive in a fast-paced environment
• Problem-solver: analytical mind that can navigate obstacles on the fly in a logical and rational way. Engage in precise data and details about the business
• Strategic: You’re an expert in building businesses. You appreciate the importance of the tiniest detail to deliver on the big vision; with P/L responsibility
• Connected: You always know the right person to speak with and come with a portfolio of companies that would benefit from Sendy’s innovative solution.
• Are you highly competitive and have a unique drive to win?
• Are you an experienced business leader that drives results through influence in others?
• Excellent interpersonal, facilitation, communication (written and verbal), and consulting skills
• Ability to influence, collaborate, deliver and partner at the most senior levels in the organization
• Ability to work well with people at all levels in the organization

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Sales Executive at Sendy Limited

At Sendy, we specialize in connecting on-demand, trusted, and transparent service providers with individuals and businesses looking to move packages. Thus, we believe it’s a natural extension of our core expertise to also connect our users to quality certified transportation providers. As of today, Sendy users can now request a package DELIVERY using a motorcycle, van, pickup, or 3 ton truck, or a passenger RIDE with a boda boda or cab – all from within the same SENDY mobile app (available on Android and iOS) and web platform. All DELIVERY and RIDE services are available 24 hours a day, 7 days a week and can be paid for using cash, MPesa, or card.

Job Description

Are you aggressive, love goal setting and exceeding targets? We are looking for someone who is passionate about selling and business development! As Sales Executive, you will be responsible for business acquisition,  growth of the gross merchandise value (GMV) and opening new markets in line with the business strategy. You will work collaboratively with the operations and product teams to continually improve the product offering and customer experience.

Responsibilities

• Own and execute an aggressive customer acquisition strategy; meet business targets.
• Manage deal pipeline and source for new potential business deals by contacting potential partners; discovering and exploring opportunities.
• Manage relationships with customers through phone calls, emails and visits to ensure customer retention and portfolio growth
• Follow up and facilitate customer issue resolution to ensure timely closure; offer ‘A’ class customer experience
• Follow up and ensure prompt payments for services offered to customers; ensure timely debt collection
• Stay up-to-date with new product features; ensure continuous customer education on the improved product features
• Gather market and customer information, and provide feedback to the organization for product development

Qualifications

• 1 year experience in sales or business development.
• Bachelor’s degree in Business, Marketing, or any other business-related fields.
• Experience in selling FMCG would be an added advantage.
• Are you a Hustler and have no problem getting your hands dirty and doing the gritty work that comes along with the higher-level thinking. You thrive in a fast-paced environment.
• Problem-solver: analytical mind that can navigate obstacles on the fly in a logical and rational way. Engage in precise data and details about the business.
• Connected: You always know the right person to speak with and come with a portfolio of companies that would benefit from Sendy’s innovative solution.
• Are you highly competitive and have a unique drive to win?
• Excellent interpersonal, facilitation & communication (written and verbal).
• Ability to work well with people at all levels in the organization.

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Business Support Assistant (SC 2) at World Food Programme

The World Food Programme is the food assistance branch of the United Nations and the world’s largest humanitarian organization addressing hunger and promoting food security.

Standard Minimum Qualifications

• Education: Completion of secondary school education.
• Experience: Two or more years of experience in general administrative work.
• Language: Fluency in English language (both written and oral)
• Knowledge of Somali Language will be an added advantage.

Knowledge & Skills:

• Ability to use standard office equipment such as photocopiers and scanners.
• Ability to follow standard business support processes and procedures.
• Knowledge of standard office software packages, e.g. Microsoft word, Excel.
• Ability to provide information using courtesy and tact.
• Good attention to details.

Organizational Context

This job is in the Kenya Country Office and the job holder will be based in Dadaab.

The job holder will be required to provide administrative and programmatic support to the Dadaab team and support a specific business stream and will report to a Programme Associate.

At this level, work is carried out under close supervision and job holders are expected to produce organised and accurate work with regular and close contact and communication with the beneficiaries.

Job Purpose

To deliver a limited number of routine business support tasks, to ensure that staff are effectively supported.

Key Accountabilities (Not All-inclusive)

• Collect, sort and disseminate correspondence, reports and other materials, to meet the required demands of staff to time standards.
• Respond to simple routine queries with readily available support by senior staff, and escalate where appropriate, in order to provide a timely and accurate response to enquiries.
• Support the maintenance of office files, documents and records in accordance with established systems and processes, so that information is current and readily available for staff.
• Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available.
• Assist in creating simple images or information using standardised templates, such as graphs or tables to support the drafting of reports for staff.

4Ps Core Organisational Capabilities

Purpose

• Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
•  Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
•  Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
•  Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.

People

• Look for ways to strengthen people’s skills: Seeks opportunities to build and enhance individual skills.
•  Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
•  Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
•  Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.

Performance

• Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
•  Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
•  Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
•  Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.

Partnership

• Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
•  Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
•  Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
•  Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.

Desired Experiences For Entry Into The Role

• Education: Completion of secondary school education.
• Experience: Two or more years of experience in general administrative work.
• Language: Fluency in English language (both written and oral)
• Knowledge of Somali Language will be an added advantage.

Terms And Conditions

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways.
All employment is decided on the basis of qualifications and merit.

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Digital Marketing & Communication Intern at ABC EXPAT LTD

ABC EXPAT offers professional services in the field of international mobility and business development. We assist companies and individuals with their first steps in Kenya and Uganda. We assist international companies willing to operate in Kenya and Uganda in order to ensure their compliance, facilitate their access to the market and increase their competitiveness. ABC EXPAT provides a strategic insight of the Kenyan business environment and offers tailor-made solutions such as staff outsourcing, payroll management, office space search, company car leasing, etc.

Description

We are looking for a highly motivated Digital Marketing & Communication & Intern to assist the company with all online digital marketing, internal & external communication and sales supports. The candidate must also be excellent in photoshop & community management.

Responsibilities

• Advertise our company and products/services on various media
• Monitor corporate website and social media pages and address clients’ queries
• Network with industry experts and potential clients to drive brand awareness
• Create Artworks/Info designs
• Assist with blog write ups
• Craft and send regular newsletters with company updates
• Promote our products and services during events
• Coordinate the design of promotional material and distribute in online and offline channels
• Produce marketing copy for our website
• Track ROI for marketing campaigns
• Join social media groups and professional platforms to discuss industry-related topics
• Gather customer feedback to inform sales and product teams

Profile

• Bachelor’s degree in Communications. Public Relations & Marketing certification is a plus
• Previous work experience in related fields
• Familiarity with B2B and B2C advertising campaigns
• Hands-on experience with web content management tools, like WordPress
• Proficiency in MS Office
• Knowledge of SEO and Google Analytics
• Must possess exceptional writing skills and be able to compose engaging & accurate content
• Excellent presentation skills
• Excellent verbal and written communication skills
• Superior time management skills and ability to juggle multiple projects simultaneously
• Knowledge of Adobe Photoshop, InDesign and Illustrator is an asset
• Understanding of communications, public relations & marketing best practices
• Ability to think strategically and identify ways to improve communication efforts
• Must be resourceful and take initiative even when given minimal direction
• English & Kiswahili proficiency is mandator. French is a plus.

This position is to be filled immediately & offers a great career plan within a fast-growing company. Please note, writing & designing skills will be assessed by a test prior to the interview.

On application too, together with your CV please share – if any your realizations, previous blogs, websites, digital marketing jobs done.

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