UNOPS Job Vacancy : Human Resources Assistant

Background Information – Job-specific

Under the guidance and
supervision of the Human Resource Officer, the HR Assista…

Under the guidance and
supervision of the Human Resource Officer, the HR Assistant provides
support to HR services at UNOPS,ensuring high quality of work,
accurate, timely and properly recorded/documented service delivery. The HR Assistant
promotes a client-oriented and consistent with rules and regulations approach
in the Unit.

The HR Assistant works in close
collaboration with the Project and Support Services colleagues to exchange
information and ensure consistent service delivery.

 

Functional Responsibilities

Summary of Key Functions:

Implementation
of HR strategies and procedur…

Summary of Key Functions:

• Implementation
  of HR strategies and procedures
• Assistance in recruitment processes
• Administration
  of contractual benefits and entitlements
• Staff development
  and training
• Knowledge
  building and knowledge sharing.

1. Ensures implementation
of HR strategies and procedures, focusing on achievement of the following results:

• Full compliance
  of HR processes and records with UNOPS rules, regulations, policies and
  strategies.
• Input
  to the content of internal Standard Operating Procedures (SOPs) in HR
  management in consultation with the direct supervisor and office management.

2. Implements
UNOPS recruitment processes, focusing on achievement of the following
results:

• Assistance to the
  supervisor for the development and implementation of a human resources
  management system in relation to planning, administering and monitoring of all matters related to
  human resources management concerning national and international staff and other
  personnel
• Assistance in undertaking
  recruitment processes for personnel as required
• Review of incoming requests
  and all relevant documentation relating to recruitment, contract extensions,
  transfers, exchange or loan, and separation of staff, consultants, or contractors,
  initiating required personnel actions in respect thereof.
• Use of tracking tools to
  monitor recruitment status and other indicators for management and recruitment
  purposes.
• Monitoring and tracking of
  status of requests, initiating follow-up actions to ensure selection review
  submission is timely, accurate and contains complete documentation.
• Review of Requests for
  Personnel Action (RPA) forms to ensure correct budget allocation, and for
  separating staff, verification that no financial obligations are due to UNOPS;
• Review of consultants’ qualifications
  and experience and Terms of Reference to determine daily remuneration to be
  paid in accordance with the established fee schedule;
• Briefing and guidance to
  clients and partners on the application and interpretation of recruitment
  policies and procedures.
• Maintenance of personnel
  records for all Regional Office/Project Centres and project International Staff,
  ensuring projects maintain records for project national personnel;
• Oral and written response
  to staff inquiries regarding their conditions of service; drafting of correspondence
  in relation to the inquiries for signature by designated Officer;
• Update and management of the staffing tables and provision of
  statistical summaries related to them, including arranging and keeping track of movements of UNOPS
  personnel;

3. Ensures
efficient administration of contracts,
benefits and entitlements, focusing on achievement of the following
results:

• Monitoring
  and tracking of transactions to ensure timely, consistent and equitable
  provision of services with a client focus
• Assistance
  in the research of precedents and analysis of merits of specific requests and
  presentation of recommendations/solutions to supervisor
• Drafting
  of letters of offer and separation outlining the conditions of the
  appointments/transfer/separations for the approval of the supervisor. Briefing
  to staff on the conditions of service related to contracts and/or
  appointments/transfers
• Collection,
  verification and follow-up on required documentation related to allowances,
  appointments and contracts.
• Maintenance
  of a monitoring system to ensure timely retrieval of information as
  required.

4. Provides
support to staff development and
training, focusing on achievement of the following results:

• Assistance
  in planning, organizing and making logistical arrangements for workshops,
  corporate meetings and retreats as required
• Coordination
  of the collection of feedback on learning events and presentation of results
  for review purposes
• Assistance in design
  and presentation of training materials and course outlines.

5. Ensures facilitation
of knowledge building and knowledge sharing, focusing on achievement of the
following results:

• Participation
  in the trainings for the operations/ projects staff on HR.
• Contributions
  to knowledge networks and communities of practice.

Impact of Results:- The key results have
an impact on the overall execution of the UNOPS HR services in terms of
quality and accuracy of work completed. Accurate and properly documented
records enhance UNOPS capability in the HR management.

 

Competencies

Treats all individuals with respect; responds sensitively to differences and enc…

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

 

Education

Secondary Education is required. Bachelors Degree in Business Administration, Hu…

Secondary Education is required. Bachelors Degree in Business Administration, Human Resource Management or equivalent is an asset

 

Experience

With secondary education, 5 years experience in
supporting a human resource …

• With secondary education, 5 years experience in
  supporting a human resource management area or administration area is required
• At least two years experience in the usage of computers
  and office software packages (MS Office 2003 and/or newer versions) is required.
• Experience in handling of web-based management systems is highly desireable
• UNOPS/UN experience is required:

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