Trending Jobs: 2021-01-31

Friday 5 February 2021

QHSE Officer at Securex

HISTORY With the vision of a safer Kenya and the experience of the police force, former Police Inspector Kishori Lal Sahni started a small investigations company in 1970 which has now grown to be one of the most respected brands in the security industry in the East African Region. Securex has grown from strength to strength in the past forty four years to become the leading Security Solutions provider for a wide host of clients in diverse industries. Starting with only an investigations department in the seventies, Securex soon grew to incorporate the manned guarding section which to date is one of the most respected forces in the provision of client friendly services. Currently under the stewardship of Mr. K L Sahni’s son; Tony Sahni, Securex has from the early nineties been able to distinguish itself from other competitors by embracing technological solutions to augment the services of security guards and hence provide integrated security systems.

Job Summary

Securex is seeking to recruit QHSE Officer who will be responsible for developing, maintaining and mplementing Company Quality, Health, Safety and Environment (QHSE) Management System. The QHSE Officer will be fully responsible for implementing safe systems of work and safe behavioral practices at all levels of the organization

Duties and Responsibilities

Develop, implement and improve QHSE management systems, processes and procedures to support business operations in accordance with ISO 9001, ISO 14001, ISO 45001 & OSHAD-SF.
Undertake QHSE inspections internally and with third parties (contractors) as per the approved inspection program of the company. Follows up on the preventive and / or corrective actions identified during the inspections and monitors the timely closing of the actions in coordination with other departments.
Develops, facilitate and review QHSE risk assessments for routine and non-routine activities in consultation with the operations team.
Record QHSE key performance indicators on a monthly basis and issue reports as necessary. Suggest and advise changes to ensure continuous improvement on any additional effective KPIs to be added in the system as part of continual improvement.
Control the day-to-day operations including auditing, meetings, training and updating documents and records for all aspects of the systems
Liaise with management and staff to ensure continued QHSE integration into core operations

Minimum Requirements and Competencies

Have relevant engineering qualifications and have at least three years’ experience.
Quality Management experience within the manufacturing industry
Should be familiar with ISO 9001:2015 Quality Management Standard, OHSAS 18001
Health and Safety Management, ISO 14001:2004 Environmental Management
Be knowledgeable with all aspects of the above standards, relevant legislation and compliance requirements
Possess strong planning, organizational, teamwork and presentation skills
Have the Fire Safety and the First Aid Certificates
Should be aged between 25-30 years

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Sales Engineers at SAFAL Building Systems

The company opened its first manufacturing facility in Mombasa, Kenya, in 1962, rapidly widening its reach to include further countries in East Africa, and then Southern Africa. In 2003, all operating companies were reversed into the current holding company called Safal Investments Mauritius Limited and conduct its business across Africa as the Safal Group.Today, the Safal Group manufactures in 10 African countries and sells and markets its building solutions across the continent.

Job Details:

Safal Building Systems is seeking to recruit Sales Engineers – Pre-Engineered Steel Buildings.
The candidate must have the ability to work independently with minimal supervision, demonstrate high integrity and professional ethics and make decisions on the role in a prudent manner.

Overall Purpose of the Position:

Responsible for the successful drive of Pre-Engineered Buildings (PEB) sales by identifying and managing customer accounts and opening of new markets as per Customer requirements. .

Key Performance Areas:

Proactively identify, engage in, and drive sale of Pre- Engineered steel buildings based on targeted customers
Identify and create opportunities and solutions in new markets
Develop and manage new building solutions sales within existing and new channels
Ensuring delivery of monthly volume targets for the Pre-Engineered steel Building product
Tracking of enquiry, conversion to orders and ensure timely billing to the customers
Follow up to ensure customer orders are processed efficiently and in a timely manner
Ensuring the collection of outstanding from the project customers as per the payment terms
Prepare weekly report on payment collection; inquiry/ won project/Lost orders.
Develop relationship with the influencer community of Architects, Quantity Surveyors. Structural Engineers, Contracting Community and Key End-users.
Liaise with cross functional teams and partners to develop new propositions for targeted customers
Prepare reports as may be required

Minimum Qualifications and Experience Requirements:

At least a Bachelor’s Degree/Diploma in Civil/ Structural Engineering
Postgraduate qualification in sales and marketing is an added advanta
At least 5 years relevant working experience specifically in Pre-Engineered Buildings. Structural Steel/ Large Building Projects or Capital Goods like cranes and machinery.
Customer-centric self-driven person
Effective communication skills both verbal and written
At least 2-4 years of experience of having networked with Builders, Architects, Engineers, QS and Building owners for marketing and selling building solutions building products
Personal Attributes specific to work requirement:
Excellent communication skills
Analytical skills
Presentation skills
Interpersonal skills
Problem Solving skills
Strong planning & organizing skills
High on initiative and ability to manage ambiguity

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Procurement Assistant (Dadaab) at Lutheran World Federation

The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF’s humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance.

Purpose of the position

The purpose of this position is to support achievement of Procurement and Logistics quality services and departmental objectives in Dadaab refugee Camp. The position reports to the Logistics Officer and works closely with Store Assistant.

Duties and Responsibilities

Sourcing quotations from our pre- qualified suppliers and analyzing them.
Ensuring right descriptions of items and sample are provided where necessary
Processing documents for several signatures as required by the policy.
Providing Clerical services such as processing purchase order.
Providing systematic and organized filling system for all reports both in soft copy and hard copy.
Preparation of payments on time such as forwarding all serviced invoices to Finance for payments.
Making all follow ups with suppliers to supply goods within the time given.
Sending out tenders and preparation of selected tenders Contracts when necessary.
Ensuring the right goods are bought at the right quality and the right quantity.
Making follow ups to suppliers payments to ensure that they are paid on time and no delays in supplies
Notifying the program any changes in prices in the market.
Making sure that any complaints launched by the suppliers reach to the logistics officer.
Notifying the suppliers any changes in the management operations on time.
Organizing of catering roasters in a systematic order to empower Refugee hotels in Catering Services in case of any workshops done in the Camp.
Liars with Nairobi Procurement to ensure that all goods bought in Nairobi reach Dadaab on time when they are needed.
Labeling of both files and books according to procurement documents.
Preparation of weekly reports, monthly reports, annual reports and any other reports as required by the logistics Officer.
Issuing of all ready Contracts and PO, s to the contractors and suppliers.

Qualification:

Diploma in Supply Chain Management ( Requirement)
Registered and member of a relevant professional body like KISM ( Requirement)
Degree in Supply chain Management is an added advantage

2 years Minimal Practical Experience.
Experience gained working with an International Humanitarian NGO will be an added advantage.
Previous work experience in hardship, marginalized areas or emergency setting
Proficiency in English and Kiswahili language both written and spoken.

Skills and competencies:

Knowledge of procurement processes, policies and procedures
Strong emphasis on accuracy and detail
Ability to handle multiple projects simultaneously to meet goals and deadlines
Proficient in Microsoft Office programs, such as Excel
Good time management and organizational skills
Basic mathematical knowledge

Personal Attributes:

High level of motivation, integrity, commitment and professional responsibility.
Ability to tolerate cultural, educational and religious diversity in the work place
Excellent communication, time management, organization and presentation skills.
A good team player with high degree of initiative, flexibility and tolerance

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Human Resource and Admin Manager at Medecins Sans Frontieres (MSF)

Médecins sans frontières (MSF) or Doctors Without Borders, is an international humanitarian-aid non-governmental organization (NGO) and Nobel Peace Prize laureate, best known for its projects in war-torn regions and developing countries facing endemic diseases. It was founded in France in response to the Biafran War. The organization is known in most of the world by its localized name or simply as MSF; in Canada and the United States the name Doctors Without Borders is commonly used. In 2015 over 30,000, mostly local, doctors, nurses and other medical professionals, logistical experts, water and sanitation engineers and administrators provided medical aid in over 70 countries. These doctors and nurses decided to volunteer their time to solve issues of world health. Private donors provide about 90% of the organization’s funding, while corporate donations provide the rest, giving MSF an annual budget of approximately US$750 million.

MSF Eastern Africa is the regional institutional office for MSF in East Africa. The office focuses on representation and networking, including with humanitarian organisations and authorities, recruiting and supporting staff from the region, communications and fundraising, as well as on other dossiers of importance to MSF such as Diversity, Equality and Inclusion (DEI), mutualization, trainings, medical operational support and environmental health.

The Scope and mandate of EAS HR in the section office will be to support and manage staff recruited from the region, while the (instutional) office provide representation and contribution to global HR issues/topics and positioning as a strategic partner to Operations, other platforms and actor’s within the movement.

General objective of the position:

The Human Resources Manager (HRM) reports to the Head of HR & Administration (HoHR) of the MSF EAS.

He/she is responsible for ensuring that the Office HR & Administration of the section meet’s the MSF EAS HR standards.

The HRM will be responsible for implementation of HR & Administrative policies of the office, ensure proper staff administration within the Kenyan Legal frame while observing and adhering to other global standards and requirements for staff management as an institutional office, through active link with other MSF offices (locally/international).

The HRM is also responsible for ensuring that HR policies and procedures are communicated and implemented in a consistent, fair and transparent basis and provide advice/feedback and inputs relating to HR issues to the HoHR.

The HRM will support the recruitment of MSF EAS office staff, induction and orientation of the staff, support in coordination of training and development, implementation of the internship programme and assists Unit Heads, supervisors and other staff with methodologies related to career planning, performance management and employee relations.

He/she will supervise and manage the HR/Admin office team in the office.

Key Tasks and responsibilities

HR Planning, Management, Reporting and Communication

Participate in the HR annual plan and give inputs to the Head of HR in development of the HR unit in line with the HR strategy.
Implement actions/decision of the Action Plan and ensure proper accountability on HR/Admin unit/team.
Support the EAS transition plan under the direction of the HoHR.
Implement all HR policies of the office and ensure proper communication on the same.
Provide inputs on new and existing HR Policies and guidelines for review by the HoHR.
Participate in office meetings, where needed coordinate/organise specific HR topics for information/communication to staff.
Supervise the HR/Admin assistant, train and support the Office HR team on HR system, tools and processes.
Implement the Performance management system (PMS) and development of Key Performance Indicators for the staff under his supervision, while providing guidance to the office staff on the PMS.
As the primary focal point on office HR, link with all offices (KE and International) on all aspects of staff contracting and administration, and ensure all contracts comply with the requirements of the office and Lega frames (Kenyan staff, non-Kenyan staff, Hosted positions).
Act as ‘Account & process Owner’ (technical manager) of the office HRIS.
Provide the HoHR & management with relevant reports on staff data and indicators, and ensure proper follow up for staff in the HRIS; includes but not limited to leave/absence management, sick/medical leave,
Provide strategic support to supervisors or any other staff regarding HR policies and procedures, including grievances, disciplinary matters and other HR-related issues, within the legal framework of the EAS.
Support in conducting/facilitating exit interviews for staff prior to their departure and giving feedback to the relevant Unit Head.
Informs HoHR in case a legal risk is detected within her/his area of responsibilities and suggests actions to take in order to prevent it. Follows up employees’ claims and keeps HoHR informed at any time.
Support the HoHR with any global HR initiatives for the office.

Recruitment and Orientation

Participate in the (annual) planning of recruitment, together with the relevant department’s.
Ensure that every position has updated job profiles.
Support in drafting adverts for vacancies within the organisation and distribute through approved channels.
Coordinate the Office recruitment process at MSF EAS and serve on the panel for HR consideration/input.
Lead the recruitment and enrolment of interns through the application of the Intern Policy.
Develop and implement orientation and evaluation sessions for interns.
Assist in the review of Job profiles for Scoring of positions according to Hay methodology for professional and senior level positions for final review/validation by the HoHR.
Support in the development and implementation of guideline/frame for HR Orientation/induction for all new staff and ensuring that all staff are aware of HR policies and procedures.

Administration

Review the monthly office Payroll and ensure proper management and application of the Legal and EAS employment frame on remuneration and rewards for all category of staff.
Responsible for HR & staff audits.
Manage and implement the Staff Health policy application for office staff; including Medical Insurance contracts, MEDEVAC procedures, and statutory obligations as required by Law and Health guidelines/policy (including Group Personal accident, 3rd party Liability, other).
Responsible for Administrative contracts and ensuring that Legal considerations are considered/applied to mitigate risks.
Advice HoHR and management on administrative considerations for the office, staff and any risks or liability that may arise.
As a member of the Occupational safety and Health Committee (OSH) and HR representative in the committee, ensure all safety and health issues are considered for staff and reflected in policies.
Ensure that Global Data Protection Regulation (GDPR) and Protection of Personal Information Act is applied in all HR & administrative policies & processes of the Office, in compliance with local and international requirements.
Ensure an efficient filing system (physical and electronic files) of all administrative files, granting strict confidentiality of employees’ personal files and other administrative private documents upon request of HoHR.

Selection Criteria

Education and Experience

Bachelor’s Degree in HR, Administration and related studies.
Working experience of at least two years in HR/administration, with proven experience in people management.
Applied knowledge of HRIS tools and processes.
MSF experience is an added advantage.

Competencies

Commitment to MSF’s Principles
Cross-cultural Awareness
Behavioural Flexibility
Stress Management
Analytical Thinking
Results and Quality Orientation
Service Orientation
Planning and Organising
People management and development
Teamwork and Cooperation

Other

Motivation for working in humanitarian sector.
Knowleadgable on issues of Diversity, Equity & Inclusion.
Flexible to adjust work hours when required.

Working Conditions

Position based in Eastern Africa Section (EAS) office
Full time job.
Duration of contract: 24 month/2 years.
Annual gross salary of KES 2,974,272 divided into twelve monthly payments + Secondary benefits based on EAS Reward Policy.
Starting date: ASAP.

The post Human Resource and Admin Manager at Medecins Sans Frontieres (MSF) appeared first on Jobs in Kenya - http://jobwebkenya.com/.

The post Human Resource and Admin Manager at Medecins Sans Frontieres (MSF) is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/

Finance Assistant at Medecins Sans Frontieres (MSF)

MSF Eastern Africa

General objective of the position:

The position of the finance assistant is meant to facilitate the smooth running of MSF activities and support the accounting manager in specific tasks/duties of MSF Eastern Africa.
This position will support the Finance unit during the period of transition/changeover for the SAP-Finance project which starts in 2021, the new system to be fully implemented on January 2022 and thereafter.

Overall responsibilities

Follow MSF EAS standards rules and procedure in finance.
To assist the Finance manager in daily finance and accountancy related tasks.
To keep confidential all information, records and documents that come in his/her possession.

Tasks and responsibilities

Book keeping

Control all supplier invoices (quality and accuracy). Checking procurement procedures are followed (requisition forms, quotations, purchase orders and invoices systematically signed by authorized persons) and following up with the responsible staff on additional information required.
Specifically control phone and taxi invoice, check compliance with policies in force, liase with staff for information required and report to Accounting Manager for further action.
Recording, preparation and revision of cash/bank journals in Integrated accounting Software
Ensure proper physical presentation of receipts on heading paper and description filing.
Ensure numbers generated by Integrated accounting Software are recorded on hardcopies
Filing and archiving accounting documents.
Do photocopying and scanning of financial documents and attaching them to the movement in the integrated accounting software
Help in retrieving the documents when required and during the financial audit.
Assist in filing the same after the audit.

Payments

Carry out payments from the petty cash box, Mpesa and Bank and recording of the same.
Upload bank payments.

Monthly closure

Verification and reconciliation of physical documents and input on SAP.
Undertake accounting records for bank information in SAP and monthly bank reconciliations.

Account Payable/ Receivables

Assist in the reconciliation of payments to external parties, in collaboration with the staff responsible for various issues (vendors/suppliers – IT manager, Admin assistant, Operations assistant, Driver/purchaser).
Clearing of accounts payables / receivables during monthly closures.
Recording of VAT in the Ledger, filling for exemption and tracking the same with RPO, issuing letters/follow up with suppliers for refunds.

Asset Recording and tracking.

Asset tracking from delivery to issue.
Record movement into the ERP
Close collaboration with ICT manager for movements.

Other

Assist with project’s initiated by the department.
Assist with any other task assigned to her/him. This job description describes main tasks but is not exhaustive, other tasks may be assigned within the scope of the position.

Education and Experience

Desired: Relevant Degree in Finance/accounting from a recognized university and/or (minimum) accounting qualification – CPA II
Minimum of 2 years’ experience in accounting/finance/audit, preferable with INGO experience. Experience with MSF will be an added advantage.
Adequate working experience with SAP (preferred), or any other accounting software (Quickbooks/SAGE/Other).
Knowledgeable of and interested in the international humanitarian context
Good Excel knowledge.

Competencies

Commitment to MSF’s Principles
Flexibility
Stress Management
Cross-cultural Awareness
Analytical Thinking
Results and Quality Orientation
Service Orientation
Planning and Organising
Teamwork and Cooperation
Initiative and Innovation

Working Conditions

Position based in Eastern Africa Section (EAS) office
Full time job.
Duration of contract: 12 months.
Annual gross salary of KES 1,937,672 divided into twelve monthly payments + Secondary benefits based on EAS Reward Policy.
Starting date: ASAP.

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Head of Warehousing at Diageo

Diageo is the world’s leading premium drinks company, a business built on the principles and foundations laid by the giants of our industry.

Reports To: Customer Service & Logistics Director Africa

Contract type: full time, permanent

About us:

Diageo is a global leader company in beverage alcohol with an outstanding collection of over 200 brands enjoyed in more than 180 countries. We are home to over 30,000 talented people all working together to make Diageo one of the best and most respected consumer product companies. Walk into any Diageo distillery, brewery or office anywhere in the world and you’ll meet teams of people who are very good at what they do and who enjoy doing it.

About the function:

To deliver the ambition of becoming the best performing, most trusted and respected consumer products company in the world, Diageo embarked on an initiative aimed at improving its processes, including how it manages its logistics operations. Diageo’s end-game vision is for control tower visibility and strategic decisions to be made centrally via a Centre of Excellence (COE) whilst the transactional activity will be carried out by a managed service provider all using a single leading technology platform across Africa. This is aimed at; Building and sustaining Standardization in MOVE processes, establish control of Operations through detailed codification, delivering stretch improvement targets for the markets, Disciplined application of the best in class Technology and Processes to exploit the full potential of the region, Creating a central talent pool of expert staff at an optimised cost for the diverse African market to tap skills, create growth opportunities and minimise risks associated with employee turnover and finally, create a competitive edge over companies with the best in class Supply chain operations (mostly CPGs) COE’s/Control towers for efficiency and cost effectiveness. To deliver cost effective and customer focused warehousing operations in all Diageo markets in Africa.

Financial

No budget responsibilities directly but support delivery of overall financial performance through effective & efficient system.

Market/Role Complexity

The Diageo market in Africa contributes 13% of Diageo’s NSV and boosts the leading growth statistics in the world. There are 8 different companies stretched on the continent with Nigeria and South Africa as the biggest. Over 1,400 SKus managed in 38 warehouses and over 79 transporters. Apart from SA, most transport and warehousing activities are manual and for the automation, and not interfaced with SAP. Tracking tools for trucks are owned and operated by 3PL and not Diageo, Transport rates are pre-negotiated, and changes attract high penalties.

About the role:

This role is to manage warehousing operations across Africa providing a service of executing operations, partnering with warehouse providers and adding value to each market in the region. The outcomes of this CoE are measured in: Cost Efficiency, Service and Collaborative and value creating relationships. He/she will also need to engage and partner with key Diageo Supply Partners (3PL’s, GDBS, resourcing partners etc.) as well as other external suppliers

Deliver warehousing strategies and operations that are fit for purpose to support market requirements.
Manage warehousing spend to be within budget and delivering operational savings.
Lead and motivate the team to deliver the CoE requirements including influencing those non direct reports.
Provide expert warehousing input understanding African dynamics to ensure credibility of CoE and optimisation initiatives.
Develop a synergistic relationship with PLAN and SOURCE CoE and MAKE in market to ensure delivery of overall supply excellence

Qualifications:

Minimum 5 years’ experience as a warehouse manager in a manufacturing company managing multiple sites including bonds in different countries.
Minimum 2 years’ experience of warehouse management including external 3PL warehouses in Africa.
Demonstrable ability to engage and align stakeholders behind plans and win support for implementing change within the warehouse environment.
BSc or MSc in a supply chain related subject.
Ability to lead in environments where influence is more important than formal authority.
Demonstrable knowledge of end to end supply chain and Customer collaboration.
Excellent communication skills, both verbal and written combined with the ability to engage effectively at all levels in the organisation.
An understanding of how leading technology can enable effective logistics operations.
Excellent knowledge of WMS systems and experience of implementation.
Demonstrable ability to drive savings through warehouse optimisation.
Numerate and ability to apply KPI’s to drive performance management at all levels in the warehouse.

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Head of Customs, Excise and Trade Compliance at Diageo

Diageo is the world’s leading premium drinks company, a business built on the principles and foundations laid by the giants of our industry.

About the role:

Provides strategic leadership and oversees the management of Diageo’s Customs & Global Trade Compliance
Develops a strong compliance mind-set through building strong relationships with senior internal stakeholders namely – Supply, Market and Global Functions and externally through Trade Bodies and Government Agencies
Provides the Regional Customs and Global Trade Compliance Team with strong technical leadership in all Global Trade customs & excise matters
Identifies, plans and delivers key projects, including risk and effective supply chain management to protect brands and generate shareholder value

Accountabilities

Implement global trade strategies and policies in the African Region
Provide strategic leadership to the Regional CoE Compliance Team
Lead internal senior stakeholder engagement
Promptly identify and manage emerging risks or opportunities arising from business/operational change such as supply chains and/or new customs and excise legislative changes
Actively manage 3Pls to ensure optimum compliance and efficiencies
Accountability for delivering to leading import/ export customs & excise performance metrics across Africa.
Accountable for trade compliance (local and Global legislation requirements plus Diageo Ways of working) across Africa.
Lead and motivate the team to deliver the CoE requirements including influencing those non direct reports.

Key interactions – Internal

Global Trade and Customs Compliance Team and other Regional CoE Teams
General Managers, Brand Teams and Market Finance Directors – collaborate with a wide range of business partners to deliver on commercial and operational objectives whilst managing regional trade risks
Diageo Enterprise Operations teams – establish a close, collaborative and transparent relationship to ensure delivery of high quality, timely, end to end customs and excise activities and processes
Governance & Change – collaborate on prioritisation and delivery of change programmes

Key interactions – External

Governments / tax authorities – build and maintain an on-going relationship and dialogue with tax authorities and other governmental bodies
Trade Bodies – active participation in industry forums to promote effective global trade, customs & excise policies

About you:

Deep understanding of Customs and Excise
Managing risk through internal controls
Establish & manage a regional programme of risk assurance in relation to customs and excise duty compliance
Excellent communication and influencing skills that facilitate effective networking and relationship building
Inspire direct reports to deliver a great performance

Qualifications / experience

Minimum 8 years’ experience managing customs clearance and trade compliance
Minimum 2 years’ experience of shipping and inland transport management
Excellent knowledge of customs & Excise practices and compliance preferably in Africa region
A strong network with customs brokers/ freight forwarders in the Africa region.
Extensive global trade experience
Excellent knowledge of customs practices and compliance preferably in Africa region
A strong network with customs brokers/ freight forwarders in the Africa region.
Demonstrable ability to engage and align stakeholders behind plans and win support for implementing new compliant practises.
BSc or MSc in a supply chain related subject
Ability to lead and develop a high performing team and a track record in coaching and developing talent
Significant experience of leadership within a global trade function in a multinational company
Ability to lead complex projects
Demonstrable Anti Bribery & Corruption awareness and managing fully compliant processes.
Demonstrable knowledge of end to end supply chain and in-direct tax related processes.
Excellent communication skills, both verbal and written combined with the ability to engage effectively at all levels in the organisation
An understanding of how leading technology can enable effective logistics operations
Knowledge of trade compliance systems
Numerate and ability to apply KPI’s to drive performance management at all levels.

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Welder – Tank & Pipe (SMAW, TIG & MIG) at Weld-Con Limited

Weld-Con Ltd. was established in 1986, as a Mechanical Contracting company primarily to serve the Petroleum Industry in Kenya. Through the years, Weld-Con Ltd. has seen exponential growth and has evolved into a major player in East and Central Africa as a Prime Mechanical Contractor for construction of storage, processing and transportation facilities for Petroleum Products, LPG, Natural Gas, Edible Oils and Power Generation.

Minimum Qualifications and Experience:

Diploma / Craftsman in any Engineering Discipline
At least Five +(5) years of Practical Experience
Good oral and written communication skills

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QA/QC Inspector at Weld-Con Limited

Minimum Qualifications and Experience:

Diploma / Craftsman in any Engineering Discipline
At least Five +(5) years of Practical Experience
Good oral and written communication skills

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Supervisor – Mechanical at Weld-Con Limited

Minimum Qualifications and Experience:

Diploma / Craftsman in any Engineering Discipline
At least Five +(5) years of Practical Experience
Good oral and written communication skills

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Submit CVs – New Recruitment at Weld-Con Limited

Weld-Con Limited

Nutrition Manager (Kakuma) at International Rescue Committee

The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.

Job Description

Under the supervision of the Field Coordinator, the Nutrition Manager shall be responsible for the overall designing and implementation of a nutrition program that encompasses running of selective feeding program, nutrition surveillance, hospital feeding, and promotion of infant and young child feeding practices, nutrition education and addressing micronutrient deficiencies in the camp.

He/she shall be expected to monitor and ensure improvement and maintenance of public health nutrition performance indicators as per SPHERE/UNHCR/WHO standards at the Camp.

Key Responsibilities

Develop an annual nutrition sector work plan
Supervise and coordinate the implementation and monitoring of nutrition project activities in line with proposal targets and work plan timelines
Implement recommendations arising out of joint assessment missions/ reviews with WFP and/or UNHCR
Conduct nutritional surveillance in the camp based on agreed camp wide methodologies including surveys, process monitoring, LQAS, SQUEAC and other rapid methods.
Coordinate with other IRC departments and implementing partners to develop training curricula and implementation plans.
Assist in response and management of any nutrition emergencies e.g. acute food shortages in the camp and participate in the development of disaster preparedness systems.
Promote infant and young child feeding best practices in the camp.
Supervise and monitor the hospital patient’s diet including the special diets for chronic diseases.
Plan and execute nutritional calendar events.
Oversee implementation and integration of comprehensive growth monitoring program
Participate actively in execution of operational research in the camp
Participate actively in annual nutrition surveys in the camp
Plan and actively involve the community in marking recognized nutrition related days
In liaison with the Administration department, recruit and maintain a nutrition team in accordance with budget specifications.
Directly supervise the nutrition team in the camp.
Build refugee staff capacity to assume more management and technical positions in IRC’s nutrition program:
Represent IRC in health and nutrition meetings in the Camp:
Coordinate with UNHCR, WFP other implementing partners and health facilities to ensure maximum effectiveness of the nutrition project.
Monitor all nutrition program expenditure against budgets;
Work with logistics team to develop accurate and timely quarterly nutrition orders;
Recommend grant and budget revisions for the nutrition program to the Health Team Leader;
Keep Health Team Leader fully informed on nutrition related issues, opportunities and development;
To coordinate the compilation and timely submit weekly monthly and quarterly reports of the therapeutic and supplementary feeding and other nutrition activities to the Health Team Leader.
Adhere and uphold the IRC code of conduct at the respective work areas of work

Key Result Areas

Successful implementation of annual nutrition sector work plan as per the proposal targets.
Monitor and ensure improvement and maintenance of public health nutrition performance indicators as per SPHERE/UNHCR/WHO standards at the camp.
Promotion of mother infant and young child feeding best practices in the camp.
Monitor all nutrition program expenditure against budgets and ensure an appropriate burn rate.
Ensure steady supply of all the nutrition program supplies.
Ensure nutrition surveillance and assessments are continuously conducted.
Timely submission of monthly and donor reports.
Capacity building of nutrition staff.
Maintain nutrition team as per the budget specifications.
Represent IRC in nutrition meetings.

Qualifications

Bachelor’s degree in nutrition; Master’s in Public Health Nutrition added advantage.
Experience in designing and implementing nutrition surveys and other methodologies,
Knowledge in computer statistical packages such as SMART, SQUEAC, STRATA and basic data analysis skills.
Experience in managing a nutrition program among refugee/ displaced populations an advantage.
Working in resource poor environment and complex emergencies.

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Supply Chain Assistant at International Rescue Committee

The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.

Job Description

IRC is seeking a Supply Chain Assistant based in Nairobi for a Euro 30 Million five year, urban livelihoods program: Refugees in East Africa: Boosting Urban Innovations for Livelihoods Development (RE:BUILD). The RE:BUILD program is funded by the IKEA Foundation and will be implemented in Kampala and Nairobi. The IRC is the Lead Partner and will coordinate a consortium of local and international partners to deliver the program. RE:BUILD seeks for urban refugees and vulnerable host residents to achieve economic self-reliance and benefit from strengthened urban economic, regulatory, and social environments. RE: BUILD will aim to enable change at varying levels, from better access to livelihood opportunities and inclusive services within communities to improved refugee-related policies and more targeted and effective service delivery from national, regional, and global actors. Key features of RE: BUILD’s approach include flexible funding, adaptive design and knowledge, and evidence generation.

Job Purpose:

Under the direct supervision of the Supply Chain Officer, the Supply Chain Assistant is responsible for supporting the Supply Chain Manager in delivery of all supply chain functions in Nairobi office.

Specific Responsibilities

Procurement and Logistics

Understand, implement and maintain IRC standard procurement policies and procedures
Ensure that procurement is carried out in accordance to IRC and donor-specific polices
Receive and update in BvA system all fully authorized Purchase Requests in timely manner.
Obtain quotations from suppliers by preparing and submitting Request for Quotations (RFQs) or Requests for Proposals (RFPs)
Monitor supplier performance and follow-up with suppliers on quality issues and timely delivery of goods
Ensure that all supplies, services and equipment required are delivered on time
Establish and maintenance ethical, professional working relationships with suppliers
Utilise the online BVA system for Procurement tracking and documentation.
Processing of payments on timely manner including Accommodation.
Provide a timely response to field/requestor with an acknowledgement or an update
Filling procurement documents.
Preparing service and casual contracts.
Following up with the Clearing Agent on all KRA, customs Department documents
Maintain vendor/supplier files.

Other duties/responsibilities

Proactively provide feedback and updates to requesters on their requests within 48hrs.
Perform other duties, as appropriate or requested by Supply Chain Coordinator/Supply Chain manager/Supply Chain Officer
Any other duties Assigned.

Qualifications

Personal Characteristics:

Strong sense of personal integrity
Attention to detail
Ability to multi-task
Team spirit and problem solving abilities
Excellent interpersonal and communication skills
Remains productive when under pressure
Demonstrates a systematic and efficient approach to work
Relates and works well with people of different cultures, gender and backgrounds

Job Requirements:

Diploma in Purchasing and Supply Chain management/Business Administration/Financial Accounting or Logistics related field prefered
Fluent English (written and spoken)
Prior experience of working in Supply Chain position in a multi-cultural environment
Competent with using Computers, especially Microsoft Office Word and Excel spreadsheets and Outlook
General knowledge of the logistics procedures and tools
Good mathematical skills

Required Competences:

Commitment, punctuality, proactive, a good team player, ability to work under difficult conditions in the field, trustworthy, honesty, etc.

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Thursday 4 February 2021

QHSE Officer at Securex

Job Summary

Duties and Responsibilities

Develop, implement and improve QHSE management systems, processes and procedures to support business operations in accordance with ISO 9001, ISO 14001, ISO 45001 & OSHAD-SF.
Undertake QHSE inspections internally and with third parties (contractors) as per the approved inspection program of the company. Follows up on the preventive and / or corrective actions identified during the inspections and monitors the timely closing of the actions in coordination with other departments.
Develops, facilitate and review QHSE risk assessments for routine and non-routine activities in consultation with the operations team.
Record QHSE key performance indicators on a monthly basis and issue reports as necessary. Suggest and advise changes to ensure continuous improvement on any additional effective KPIs to be added in the system as part of continual improvement.
Control the day-to-day operations including auditing, meetings, training and updating documents and records for all aspects of the systems
Liaise with management and staff to ensure continued QHSE integration into core operations

Minimum Requirements and Competencies

Have relevant engineering qualifications and have at least three years’ experience.
Quality Management experience within the manufacturing industry
Should be familiar with ISO 9001:2015 Quality Management Standard, OHSAS 18001
Health and Safety Management, ISO 14001:2004 Environmental Management
Be knowledgeable with all aspects of the above standards, relevant legislation and compliance requirements
Possess strong planning, organizational, teamwork and presentation skills
Have the Fire Safety and the First Aid Certificates
Should be aged between 25-30 years

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Sales Engineers at SAFAL Building Systems

Job Details:

Overall Purpose of the Position:

Responsible for the successful drive of Pre-Engineered Buildings (PEB) sales by identifying and managing customer accounts and opening of new markets as per Customer requirements. .

Key Performance Areas:

Proactively identify, engage in, and drive sale of Pre- Engineered steel buildings based on targeted customers
Identify and create opportunities and solutions in new markets
Develop and manage new building solutions sales within existing and new channels
Ensuring delivery of monthly volume targets for the Pre-Engineered steel Building product
Tracking of enquiry, conversion to orders and ensure timely billing to the customers
Follow up to ensure customer orders are processed efficiently and in a timely manner
Ensuring the collection of outstanding from the project customers as per the payment terms
Prepare weekly report on payment collection; inquiry/ won project/Lost orders.
Develop relationship with the influencer community of Architects, Quantity Surveyors. Structural Engineers, Contracting Community and Key End-users.
Liaise with cross functional teams and partners to develop new propositions for targeted customers
Prepare reports as may be required

Minimum Qualifications and Experience Requirements:

At least a Bachelor’s Degree/Diploma in Civil/ Structural Engineering
Postgraduate qualification in sales and marketing is an added advanta
At least 5 years relevant working experience specifically in Pre-Engineered Buildings. Structural Steel/ Large Building Projects or Capital Goods like cranes and machinery.
Customer-centric self-driven person
Effective communication skills both verbal and written
At least 2-4 years of experience of having networked with Builders, Architects, Engineers, QS and Building owners for marketing and selling building solutions building products
Personal Attributes specific to work requirement:
Excellent communication skills
Analytical skills
Presentation skills
Interpersonal skills
Problem Solving skills
Strong planning & organizing skills
High on initiative and ability to manage ambiguity

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Procurement Assistant (Dadaab) at Lutheran World Federation

Purpose of the position

Duties and Responsibilities

Sourcing quotations from our pre- qualified suppliers and analyzing them.
Ensuring right descriptions of items and sample are provided where necessary
Processing documents for several signatures as required by the policy.
Providing Clerical services such as processing purchase order.
Providing systematic and organized filling system for all reports both in soft copy and hard copy.
Preparation of payments on time such as forwarding all serviced invoices to Finance for payments.
Making all follow ups with suppliers to supply goods within the time given.
Sending out tenders and preparation of selected tenders Contracts when necessary.
Ensuring the right goods are bought at the right quality and the right quantity.
Making follow ups to suppliers payments to ensure that they are paid on time and no delays in supplies
Notifying the program any changes in prices in the market.
Making sure that any complaints launched by the suppliers reach to the logistics officer.
Notifying the suppliers any changes in the management operations on time.
Organizing of catering roasters in a systematic order to empower Refugee hotels in Catering Services in case of any workshops done in the Camp.
Liars with Nairobi Procurement to ensure that all goods bought in Nairobi reach Dadaab on time when they are needed.
Labeling of both files and books according to procurement documents.
Preparation of weekly reports, monthly reports, annual reports and any other reports as required by the logistics Officer.
Issuing of all ready Contracts and PO, s to the contractors and suppliers.

Qualification:

Diploma in Supply Chain Management ( Requirement)
Registered and member of a relevant professional body like KISM ( Requirement)
Degree in Supply chain Management is an added advantage

2 years Minimal Practical Experience.
Experience gained working with an International Humanitarian NGO will be an added advantage.
Previous work experience in hardship, marginalized areas or emergency setting
Proficiency in English and Kiswahili language both written and spoken.

Skills and competencies:

Knowledge of procurement processes, policies and procedures
Strong emphasis on accuracy and detail
Ability to handle multiple projects simultaneously to meet goals and deadlines
Proficient in Microsoft Office programs, such as Excel
Good time management and organizational skills
Basic mathematical knowledge

Personal Attributes:

High level of motivation, integrity, commitment and professional responsibility.
Ability to tolerate cultural, educational and religious diversity in the work place
Excellent communication, time management, organization and presentation skills.
A good team player with high degree of initiative, flexibility and tolerance

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Human Resource and Admin Manager at Medecins Sans Frontieres (MSF)

General objective of the position:

The Human Resources Manager (HRM) reports to the Head of HR & Administration (HoHR) of the MSF EAS.

He/she is responsible for ensuring that the Office HR & Administration of the section meet’s the MSF EAS HR standards.

He/she will supervise and manage the HR/Admin office team in the office.

Key Tasks and responsibilities

HR Planning, Management, Reporting and Communication

Participate in the HR annual plan and give inputs to the Head of HR in development of the HR unit in line with the HR strategy.
Implement actions/decision of the Action Plan and ensure proper accountability on HR/Admin unit/team.
Support the EAS transition plan under the direction of the HoHR.
Implement all HR policies of the office and ensure proper communication on the same.
Provide inputs on new and existing HR Policies and guidelines for review by the HoHR.
Participate in office meetings, where needed coordinate/organise specific HR topics for information/communication to staff.
Supervise the HR/Admin assistant, train and support the Office HR team on HR system, tools and processes.
Implement the Performance management system (PMS) and development of Key Performance Indicators for the staff under his supervision, while providing guidance to the office staff on the PMS.
As the primary focal point on office HR, link with all offices (KE and International) on all aspects of staff contracting and administration, and ensure all contracts comply with the requirements of the office and Lega frames (Kenyan staff, non-Kenyan staff, Hosted positions).
Act as ‘Account & process Owner’ (technical manager) of the office HRIS.
Provide the HoHR & management with relevant reports on staff data and indicators, and ensure proper follow up for staff in the HRIS; includes but not limited to leave/absence management, sick/medical leave,
Provide strategic support to supervisors or any other staff regarding HR policies and procedures, including grievances, disciplinary matters and other HR-related issues, within the legal framework of the EAS.
Support in conducting/facilitating exit interviews for staff prior to their departure and giving feedback to the relevant Unit Head.
Informs HoHR in case a legal risk is detected within her/his area of responsibilities and suggests actions to take in order to prevent it. Follows up employees’ claims and keeps HoHR informed at any time.
Support the HoHR with any global HR initiatives for the office.

Recruitment and Orientation

Participate in the (annual) planning of recruitment, together with the relevant department’s.
Ensure that every position has updated job profiles.
Support in drafting adverts for vacancies within the organisation and distribute through approved channels.
Coordinate the Office recruitment process at MSF EAS and serve on the panel for HR consideration/input.
Lead the recruitment and enrolment of interns through the application of the Intern Policy.
Develop and implement orientation and evaluation sessions for interns.
Assist in the review of Job profiles for Scoring of positions according to Hay methodology for professional and senior level positions for final review/validation by the HoHR.
Support in the development and implementation of guideline/frame for HR Orientation/induction for all new staff and ensuring that all staff are aware of HR policies and procedures.

Administration

Review the monthly office Payroll and ensure proper management and application of the Legal and EAS employment frame on remuneration and rewards for all category of staff.
Responsible for HR & staff audits.
Manage and implement the Staff Health policy application for office staff; including Medical Insurance contracts, MEDEVAC procedures, and statutory obligations as required by Law and Health guidelines/policy (including Group Personal accident, 3rd party Liability, other).
Responsible for Administrative contracts and ensuring that Legal considerations are considered/applied to mitigate risks.
Advice HoHR and management on administrative considerations for the office, staff and any risks or liability that may arise.
As a member of the Occupational safety and Health Committee (OSH) and HR representative in the committee, ensure all safety and health issues are considered for staff and reflected in policies.
Ensure that Global Data Protection Regulation (GDPR) and Protection of Personal Information Act is applied in all HR & administrative policies & processes of the Office, in compliance with local and international requirements.
Ensure an efficient filing system (physical and electronic files) of all administrative files, granting strict confidentiality of employees’ personal files and other administrative private documents upon request of HoHR.

Selection Criteria

Education and Experience

Bachelor’s Degree in HR, Administration and related studies.
Working experience of at least two years in HR/administration, with proven experience in people management.
Applied knowledge of HRIS tools and processes.
MSF experience is an added advantage.

Competencies

Commitment to MSF’s Principles
Cross-cultural Awareness
Behavioural Flexibility
Stress Management
Analytical Thinking
Results and Quality Orientation
Service Orientation
Planning and Organising
People management and development
Teamwork and Cooperation

Other

Motivation for working in humanitarian sector.
Knowleadgable on issues of Diversity, Equity & Inclusion.
Flexible to adjust work hours when required.

Working Conditions

Position based in Eastern Africa Section (EAS) office
Full time job.
Duration of contract: 24 month/2 years.
Annual gross salary of KES 2,974,272 divided into twelve monthly payments + Secondary benefits based on EAS Reward Policy.
Starting date: ASAP.

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Finance Assistant at Medecins Sans Frontieres (MSF)

MSF Eastern Africa

General objective of the position:

Overall responsibilities

Follow MSF EAS standards rules and procedure in finance.
To assist the Finance manager in daily finance and accountancy related tasks.
To keep confidential all information, records and documents that come in his/her possession.

Tasks and responsibilities

Book keeping

Control all supplier invoices (quality and accuracy). Checking procurement procedures are followed (requisition forms, quotations, purchase orders and invoices systematically signed by authorized persons) and following up with the responsible staff on additional information required.
Specifically control phone and taxi invoice, check compliance with policies in force, liase with staff for information required and report to Accounting Manager for further action.
Recording, preparation and revision of cash/bank journals in Integrated accounting Software
Ensure proper physical presentation of receipts on heading paper and description filing.
Ensure numbers generated by Integrated accounting Software are recorded on hardcopies
Filing and archiving accounting documents.
Do photocopying and scanning of financial documents and attaching them to the movement in the integrated accounting software
Help in retrieving the documents when required and during the financial audit.
Assist in filing the same after the audit.

Payments

Carry out payments from the petty cash box, Mpesa and Bank and recording of the same.
Upload bank payments.

Monthly closure

Verification and reconciliation of physical documents and input on SAP.
Undertake accounting records for bank information in SAP and monthly bank reconciliations.

Account Payable/ Receivables

Assist in the reconciliation of payments to external parties, in collaboration with the staff responsible for various issues (vendors/suppliers – IT manager, Admin assistant, Operations assistant, Driver/purchaser).
Clearing of accounts payables / receivables during monthly closures.
Recording of VAT in the Ledger, filling for exemption and tracking the same with RPO, issuing letters/follow up with suppliers for refunds.

Asset Recording and tracking.

Asset tracking from delivery to issue.
Record movement into the ERP
Close collaboration with ICT manager for movements.

Other

Assist with project’s initiated by the department.
Assist with any other task assigned to her/him. This job description describes main tasks but is not exhaustive, other tasks may be assigned within the scope of the position.

Education and Experience

Desired: Relevant Degree in Finance/accounting from a recognized university and/or (minimum) accounting qualification – CPA II
Minimum of 2 years’ experience in accounting/finance/audit, preferable with INGO experience. Experience with MSF will be an added advantage.
Adequate working experience with SAP (preferred), or any other accounting software (Quickbooks/SAGE/Other).
Knowledgeable of and interested in the international humanitarian context
Good Excel knowledge.

Competencies

Commitment to MSF’s Principles
Flexibility
Stress Management
Cross-cultural Awareness
Analytical Thinking
Results and Quality Orientation
Service Orientation
Planning and Organising
Teamwork and Cooperation
Initiative and Innovation

Working Conditions

Position based in Eastern Africa Section (EAS) office
Full time job.
Duration of contract: 12 months.
Annual gross salary of KES 1,937,672 divided into twelve monthly payments + Secondary benefits based on EAS Reward Policy.
Starting date: ASAP.

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Head of Warehousing at Diageo

Diageo is the world’s leading premium drinks company, a business built on the principles and foundations laid by the giants of our industry.

Reports To: Customer Service & Logistics Director Africa

Contract type: full time, permanent

About us:

About the function:

Financial

No budget responsibilities directly but support delivery of overall financial performance through effective & efficient system.

Market/Role Complexity

About the role:

Deliver warehousing strategies and operations that are fit for purpose to support market requirements.
Manage warehousing spend to be within budget and delivering operational savings.
Lead and motivate the team to deliver the CoE requirements including influencing those non direct reports.
Provide expert warehousing input understanding African dynamics to ensure credibility of CoE and optimisation initiatives.
Develop a synergistic relationship with PLAN and SOURCE CoE and MAKE in market to ensure delivery of overall supply excellence

Qualifications:

Minimum 5 years’ experience as a warehouse manager in a manufacturing company managing multiple sites including bonds in different countries.
Minimum 2 years’ experience of warehouse management including external 3PL warehouses in Africa.
Demonstrable ability to engage and align stakeholders behind plans and win support for implementing change within the warehouse environment.
BSc or MSc in a supply chain related subject.
Ability to lead in environments where influence is more important than formal authority.
Demonstrable knowledge of end to end supply chain and Customer collaboration.
Excellent communication skills, both verbal and written combined with the ability to engage effectively at all levels in the organisation.
An understanding of how leading technology can enable effective logistics operations.
Excellent knowledge of WMS systems and experience of implementation.
Demonstrable ability to drive savings through warehouse optimisation.
Numerate and ability to apply KPI’s to drive performance management at all levels in the warehouse.

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Head of Customs, Excise and Trade Compliance at Diageo

Diageo is the world’s leading premium drinks company, a business built on the principles and foundations laid by the giants of our industry.

About the role:

Provides strategic leadership and oversees the management of Diageo’s Customs & Global Trade Compliance
Develops a strong compliance mind-set through building strong relationships with senior internal stakeholders namely – Supply, Market and Global Functions and externally through Trade Bodies and Government Agencies
Provides the Regional Customs and Global Trade Compliance Team with strong technical leadership in all Global Trade customs & excise matters
Identifies, plans and delivers key projects, including risk and effective supply chain management to protect brands and generate shareholder value

Accountabilities

Implement global trade strategies and policies in the African Region
Provide strategic leadership to the Regional CoE Compliance Team
Lead internal senior stakeholder engagement
Promptly identify and manage emerging risks or opportunities arising from business/operational change such as supply chains and/or new customs and excise legislative changes
Actively manage 3Pls to ensure optimum compliance and efficiencies
Accountability for delivering to leading import/ export customs & excise performance metrics across Africa.
Accountable for trade compliance (local and Global legislation requirements plus Diageo Ways of working) across Africa.
Lead and motivate the team to deliver the CoE requirements including influencing those non direct reports.

Key interactions – Internal

Global Trade and Customs Compliance Team and other Regional CoE Teams
General Managers, Brand Teams and Market Finance Directors – collaborate with a wide range of business partners to deliver on commercial and operational objectives whilst managing regional trade risks
Diageo Enterprise Operations teams – establish a close, collaborative and transparent relationship to ensure delivery of high quality, timely, end to end customs and excise activities and processes
Governance & Change – collaborate on prioritisation and delivery of change programmes

Key interactions – External

Governments / tax authorities – build and maintain an on-going relationship and dialogue with tax authorities and other governmental bodies
Trade Bodies – active participation in industry forums to promote effective global trade, customs & excise policies

About you:

Deep understanding of Customs and Excise
Managing risk through internal controls
Establish & manage a regional programme of risk assurance in relation to customs and excise duty compliance
Excellent communication and influencing skills that facilitate effective networking and relationship building
Inspire direct reports to deliver a great performance

Qualifications / experience

Minimum 8 years’ experience managing customs clearance and trade compliance
Minimum 2 years’ experience of shipping and inland transport management
Excellent knowledge of customs & Excise practices and compliance preferably in Africa region
A strong network with customs brokers/ freight forwarders in the Africa region.
Extensive global trade experience
Excellent knowledge of customs practices and compliance preferably in Africa region
A strong network with customs brokers/ freight forwarders in the Africa region.
Demonstrable ability to engage and align stakeholders behind plans and win support for implementing new compliant practises.
BSc or MSc in a supply chain related subject
Ability to lead and develop a high performing team and a track record in coaching and developing talent
Significant experience of leadership within a global trade function in a multinational company
Ability to lead complex projects
Demonstrable Anti Bribery & Corruption awareness and managing fully compliant processes.
Demonstrable knowledge of end to end supply chain and in-direct tax related processes.
Excellent communication skills, both verbal and written combined with the ability to engage effectively at all levels in the organisation
An understanding of how leading technology can enable effective logistics operations
Knowledge of trade compliance systems
Numerate and ability to apply KPI’s to drive performance management at all levels.