The Kenya programme of Action Africa Help International (AAH-I) is recruiting an Administration Assistant for our Kakuma office.
Purpose of the role: The Administration Assistant will be required to proactively be involved in providing comprehensive administration, logistical and procurement support to the Kakuma team; be an active and participatory member of the Kakuma team.
Administration Assistant Job Responsibilities
- Managing the Kakuma Location’s front office including responding to all official enquiries, making formal appointment and coordinating programs diary; planning meetings and taking minutes.
- Handling administrative requests and queries from senior managers.
- Maintaining an efficient office filing system and management of general office correspondences;
- Management of the staff welfare kitchen and supplies.
- General office maintenance (cleanliness and ensuring availability of utilities/office supplies).
- Offering logistical support for official travel; bookings of flights and transfers,
- Coordination and management of staff meetings; trainings. Including booking of venues and travel arrangements as required.
- Making guest house reservations for staff working in the field as well as guests/staff visiting the field office for missions.
- Providing support in dispatch and receiving of parcels to and from the field location.
- Support Finance & Admin Officer through receipt of and stamping of invoices before payments are processed; cheque and cash issuance to suppliers
- Maintaining an assets management system.
- Provide supervision to the compound cleaner, housekeeper and kitchen staff in ensuring cleanliness of offices, guest houses and the compound in general.
- Any other duty as may be assigned by the Supervisor from time to time
Qualifications for the Administration Assistant Job
- Diploma in Business Management, Business Administration or any other closely related field.
- Minimum relevant experience required
- Minimum of 3 years’ experience in providing front office and office administration support preferably with an INGO.
- Excellent knowledge of basic computer applications (Particularly MS Word, MS Excel, MS PowerPoint), and use of the internet.
- Excellent oral and written English.
- Excellent communication and interpersonal skills.
- Ability to work under pressure in a busy environment.
- Ability to manage multiple priorities and meet required deadlines.
- Ability to resolve conflicts arising in the work environment.
- Ability to work with minimum supervision.
Preferred Skills & Competences
- Good levels of numeracy.
- Knowledge and exposure to the social and cultural values of the region concerned.
- Good communication skills as well as Proficiency in local language(s).
- Proven commitment to and understanding of AAH-I’s vision, mission and core values.
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The post Action Africa Help – International Job Vacancy : Administration Assistant is republished from Jobs – Jobs in Kenya – https://jobwebkenya.com/
