This position is primarily responsible for the coordination and follow-up of logistics for RSC, CIS, and CO circuit rides, as well as preparing travel itineraries of official RSC staff travel in accordance with the RSC standard operating procedures.
Supervision
This position reports directly to the Travel Logistics Supervisor.
Travel Logistics Job Responsibilities
- Requests domestic and international flight schedules, itineraries, bookings, and tickets from local travel agents for efficient and cost effective travel.
- Develops, maintains and periodically revises standard operating procedures for travel authorizations and circuit rides in accordance with RSC, CWS and USG policies.
- Obtains visas for staff travel, makes hotel reservations when required, coordinates ground transportation and other travel arrangements for RSC staff and visitors.
- Prepares RSC travel authorizations and requests accountants/ GSO for purchase orders and checks to pay for travel per diem and tickets.
- Regularly reviews, analyzes and revises RSC expenses for excess baggage, miscellaneous expenses and other travel formulas based on recent expense reports for accuracy in budgeting.
- Assists in budget preparation and monitoring for travel.
- Maintains current, complete and accurate contact information database in public file folders for all travel-related partners, hotels, embassies, UNHCR offices, based on the field team trip report and other sources.
- Reviews RSC trip reports and ensures appropriate follow-up on administrative suggestions required for future planning and implementation in consultation with the Deputy Director for Administration and Finance.
- Reviews monthly invoices for local taxi service providers and ensures correct rates are being charged and also identifies local versus regional travel expenses.
- Performs other duties that may be assigned to ensure the logistical support of operations related to official travel and other program objectives.
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