Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice. We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future.
We place a specific focus on girls and women, who are most often left behind. We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.
Operations Coordinator Responsibilities
- Review all transactions processed in the SAP to ensure that they are accurate and comply with Plan procedures
- Ensure cash flow forecasts are prepared and submitted to the Nairobi Office on a monthly basis to ensure sufficient liquidity is maintained for office operations.
- Participate in the development of budgets, any projections, any revisions and initiate any requests for obligations;
- Review and/or approve financial commitments and payments that are in compliance with Plan policies and approved procedures
- Review balance sheets accounts reconciliations (e.g. SAP bank accounts, payroll, receivables, payables and inter-office accounts, staff and vendor’s accounts etc.) and ensure timely resolution of reconciling items.
- Assist in the development of tracking and monitoring tools in finance and budgets that guide management in making strategic decisions that result in the attainment of the project’s objectives
- To train project staff on Plan policies and procedures, SAP, and financial accounting to CBOs and Partners to ensure compliance and improve their capacity
- Manage financial support to the Mombasa/ Coast office to ensure that funds are available and expenditures are bona-fide.
- Manage the performance and development of the Accountant in the field for delivery of set objectives to achieve high performance.
- Promotes and abides by Plan policies and procedures including but not limited to: Gender equality mainstreaming, Child Protection Policy; Code of Conduct and the related mandatory reporting responsibilities.
Qualifications for the Operations Co-ordinator
- CPA (K) or other professional qualification in accounting
- Bachelor’s Degree in Finance/Accounting related courses
- At least 5 years’ experience in financial management, procurement and administration of USAID funded projects
- Well versed in computerised accounting applications.
- Thorough knowledge of finance processes, systems and principles.
- Strong analytical skills
- Strong facilitation and training skills
- Good administration and effective communication skills
- Ability to work and interact with others at all levels
- Strong planning and organizational skills
- Ability to manage and promote high performing teams
- Use of computer skills
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