The Operations and Partnership Advisor will work closely with the NEAR Programs Manager to ensure that adequate levels of operations support are provided to NEAR personnel and partners working in Africa.
This position will ensure that partner programmatic milestones are achieved before project closeout and support NEAR in general in ensuring compliance of all programs.
S/he will contribute to the Capacity building of CS partners and assist the Executive Director with the design of operations department systems, policies and procedures to ensure efficiency and effectiveness in the implementation of NEAR programs globally.
Operations & Partnership Advisor Job Responsibilities
Support to Capacity Strengthening (CS) Program
- Support the development and review of policies, procedures and systems for partners and ensure that the partners have proper systems for documentation and compliance with donor requirements.
- Lead the coordination with the CS Program team.
- Receive, track, and document programmatic reporting for Africa-wide CS activities.
- Support consultants on the development and implementation of Financial, Procurement and Human Resources (any other policies & procedures) procedures and systems.
- Work with partners to ensure that the developed trainings and strategies are well understood and appropriate for their organization and capacity.
- Monitor and further develop capacity development plans for partners, together with all departments, including Finance, Logistics, M&E etc.
- Provide support to partners on any organizational development aspects, based on capacity development plans.
- Understanding of and demonstrated commitment to upholding NEARs’ Core Values.
Operations and Donor Contractual Management
- Conduct an analysis of NEAR program income and cost share in coordination with Finance.
- Develop an expense plan for available program income.
- Conduct an analysis of existing contracts and strategy for payment.
- Conduct an analysis on partnership and hosting MoUs.
- Propose innovative solutions utilizing new technologies to enhance the asset certification process.
- Support the NEAR monthly expense review and projection process.
- Contribute to the proposal development process.
- Review alternative systems for requisition and purchase order management.
- Ensure proper documentation of program income in close coordination with Adeso.
- Manage international and regional travel requests and bookings.
- Develop a transition plan for NEAR to become an independent institution
- Any other duties as assigned.
Consultancy Period: 2-3 months (may be extended)
Qualifications for the Operations & Partnership Advisor Job
- At least 5+ years relevant experience;
- Previous experience coordinating logistics in Sub Saharan Africa – strongly desired;
- Proven ability to handle sensitive, confidential materials in an appropriate manner;
- Proven ability to develop and monitor work plans and training plans.
- Understanding of and experience with the administration of USAID and ECHO grants, cooperative agreements and contracts.
- Excellent analytical, operations and financial management skills.
- Excellent oral communication and presentation skills.
- Excellent writing and editing skills.
- Experience with MS Excel and Word.
- Must have initiative and attention to detail.
- Proven ability to multi-task and prioritize within a shifting workload.
- Ability to travel within and spend extended time in the field, with limited facilities, often under harsh conditions
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