Centre for Health Solutions – Kenya (CHS) is an indigenous, not-for-profit organisation that utilises local expertise and strategic partnerships to ensure the implementation of evidence-informed solutions and interventions to address existing and emerging public health concerns.
Job Function
Reporting to the Project Clinician/Site Coordinator, the Administrative Assistant will be responsible for maintaining a good image of the site/clinic and ensure smooth client flow
Key Responsibilities for the Administrative Assistant Job
- Receive all visitors and clients at the site/clinic and direct them appropriately
- Record the client visits in the patient register
- Ensure clients are comfortable while at the site/clinic
- Maintain client records and files
- Keep track of clients while they are in the clinic
- Monitor the flow of clients
- Manage client waiting time
- Maintain cleanliness of DICE
Functional Skills, Knowledge and Attributes:
- Maintain confidentiality of all information relating to the clients, practices and services at the DICE
- Remains productive even when under conditions of intense pressure
- Works collaboratively with team members to achieve results
- Relates and works well with people of different background, culture, gender and sexual diversity
- Able to work under minimal supervision
- Self-motivated
- Excellent interpersonal skills
- Well groomed
Administrative Assistant Job Qualifications
- Diploma in business, administration, social work or community development
- Experience working with key population programs is an added advantage
- Proficiency in basic computer packages like MS Word, MS Excel, MS Outlook and MS PowerPoint
- Work experience in a busy office
- General counselling skills
- Certificate in research ethics
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