- Supervise drivers, transport assistant and vehicle cleaner by providing leadership support to them.
- Organize and prepare the 4wd booking list and field trip roster for drivers to ensure fair distribution of the work.
- Oversee the coordination of driver’s routine daily errands to ensure smooth flow of transport service.
- Ensure Driving License, inspection stickers and insurance are always valid and displayed as per the policy.
- Ensure that TAs are accurately filled by the drivers and approved before going on field trips and that liquidations / surrenders are done within a reasonable time after the trip.
- Verify and approve driver’s overtime through the OCS System and recommend action to the supervisor/s as appropriate.
- Ensure that accident reports and documentation is correctly filled out; submit the reports to the Insurance Company and follow-up on claims to completion for both pool/project vehicles.
- Receive defect/check list reports from driver’s and advise the senior team on service/repair needs and facilitate the process of taking the vehicles to garage and do a follow and ensure they are back to the pool within a reasonable time.
- Oversee preparation of fuel/ vehicle recharge reports through the OCS System and do a follow up with Finance to ensure the amount is credited in the transport account.
- Carry two coaching sessions to assess abilities, skills, concerns, strengths, weaknesses and negotiate measurable performance target levels for the supervised team. At the end of every year, carryout performance evaluation for the drivers, transport assistant and vehicle cleaner.
- Monitoring the service providers to ensure that they provide efficient services and maintain good standards of the vehicles and do follow up on the renewal of their contracts oversee the payment of their invoices.
- Replenish both pool/project vehicles fuel cards through Total Kenya to ensure the card always has enough fuel.
- Support change management at ILRI Transport Unit and Carry out other duties as may be allocated by the Senior Logistics and Stores Officer.
Qualifications
- Degree in Business Administration or related field.
- At least 5 years’ experience in a similar position preferably from a Diplomatic organization.
- Valid Driving Licence will have added advantage.
- Proficient in MS Office Applications.
- Strong organizational skills.
- Excellent communicator in both written and spoken English.
- Experience in customer service soft skills.
- Innovative and analytical skills.
- Good intuition to make crucial judgements.
- Excellent interpersonal skills.
Terms of Appointment
This position is at job level HG 14 and open to Kenyan nationals only. The position is a 3-year contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances
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