JOB PURPOSE
The job holder will be responsible for preparing financial statements, compliance with donor requirements, maintaining cash controls, preparing the payroll, maintaining accounts payable and receivables, ensuring timely statutory deductions and remittances.
KEY TASKS
- Assist in monitoring and development of effective systems of financial accountability and control in line with International Planned Parenthood Federation Africa Region Office (ARO) operations procedures and donor financial requirements
- Coordinate the preparation of end of month and annual financial statements
- Coordinate the work of finance officers in preparing monthly general ledger and drafting restricted project donor reports
- Ensure transactions are properly reviewed and promptly entered into the systems
- Contribute to the maintenance of a system to monitor and forecast cash requirements to meet administrative and project expenditures
- Establish monthly cash requirements for the Regional Office
- Approve petty cash payments, travel refunds, and transactions as assigned to ensure compliance with operations procedures and donor requirements
- Constantly review banking arrangements to ensure timely transfer of funds and minimise exchange loses and bank charges and recommend changes for consideration
- Advise on all general ledger and financial matters
- Induct new staff members on finance matters and encourage all staff under his/her supervision to have updated skills, capacities and well conversant with the ERP in use in managing the accounting
- Act as a focal point with matters relating to annual and restricted project external audits
- Work diligently and effectively with ARO & other stakeholders to align internal processes
- In coordination with the Chief of Human Resources, prepare monthly payroll calculation for review and approval by the Head of Operations and Technology
- Protect organization’s value by keeping information confidential
- Ensure IPPFARO meets statutory requirements, including timely calculation and remittance of payroll deductions and withholding taxes
- Undertake any other duties that might be assigned by supervisor.
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