Pelings is a company involved in Environment, Health and Safety Management and Systems, Energy Audits ,Supply of Consumables and Equipment, Energy Audits,communication and other consultancy services.
Administration Officer Job Responsibilities
- Ensure all management documents (management meetings, board meetings etc.) are signed and well filed
- Source office supplies and maintain office inventories
- Order for office stationery when they are below the required quantities
- Arrange visas, travel tickets and accommodation for employees who are travelling out of station
- Organize meetings and ensure directors are well briefed for each meeting
- Organize and maintain diaries of the directors
- Keep action item lists for the directors as well as manage their follow ups
- Book external boardrooms when necessary and ensure meals and refreshments have been ordered on time
- Maintain rapport with various service providers e.g. hotels, travel agents, boardroom providers
- Ensure international guests are well catered for and have accommodation and transportation to and from the airport
- Deal with emails and phone calls and correspond on behalf of management
- Take minutes during commercial and board meetings and ensure the meetings are signed, scanned and properly filed
- Draft letters, presentations, briefs and emails on behalf of management
- Screen calls, enquires and requests and direct them to the relevant parties
Qualifications for the Administration Officer Job
- Proficiency in Microsoft office programs
- At least a diploma in business administration/business management
- Previous experience working in a multicultural environment is an added advantage
- Should be a self-starter who is driven and self-motivated
- Strong project management and leadership skills
- Great networking skills
- Excellent attention to detail
- Great communication skills.
- Highly organized and process driven
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