We are pleased to announce the vacancy of Administrator within the Risk Management Division. In keeping with our current business needs, we are looking for a person who meets the criteria indicated below.
Brief Description
Reporting to the Executive Assistant – Risk Management the position holder will provide administrative support to the Heads of Departments and general administrative role to Division.
Administrator Job Roles
- Manage the HOD’s office and diary/calendar – responding to all enquiries, correspondence both telephone and written directed to HOD’s offices.
- Book meetings on behalf of HOD’s (both Internal & External) in liaison with concerned parties.
- Review the departmental cost centre reports and notify the respective HOD’s office on expenditure trends.
- Organize and co-ordinate all logistics for HOD’s meetings (both internal & external) e.g. Teambuilding by providing administrative support.
- Prepare and consolidate of all section reports and presentations to be made by the HOD’s e.g. Annual reports, weekly management report.
- Manage department stationery budget.
- Raising all purchase requisition through oracle and following up on payments to suppliers approved by the heads of departments to ensure prompt payment once the services offered/ delivered.
- Systematic filing of paper & electronic records.
Requirements for the Administrator Job
- Degree in business related/secretarial studies preferred
- Diploma in secretarial studies a definite advantage
- At least 2yrs experience as PA or office administrator.
- Experience in working in a big busy financial organization,
- Good communication skills (written & spoken English),
- Team player,
- Excellent organization skills.
Additional Details
As part of the interview process external candidates should prepare the following documentation which will be required at a later stage based on your performance in the interviews/assessments.
- An updated CV with contacts of three referees, 2 who must be professional and must have supervised you at some point, the other referee can be a colleague in the same professional field.
- Kenyan Certificate of Good Conduct (Less than 1 year old) or a receipt of the same from the CID pending release of the hardcopy document.
- Clearance certificate from a reputable Credit Reference Bureau (CRB)
- University Degree Certificate/ Letter of completion from University in case you have not received your degree certificate.
- National ID/Passport.
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