We seek to recruit an office Administration Assistant who will double as a Personal Assistant to MD; a well-rounded and experienced person with a knack for effective performance.
Responsibilities
- Office Operations
- Administration and some HR duties
- Maintain office records
- Ensure filing systems are maintained and up to date
- Define procedures for record retention
- Ensure protection and security of files and records
- Monitor and record phone calls
- Control correspondences
- Ensure effective use of petty cash
- Check and maintain attendance report
- Review and approve supply requisitions
- Maintain office equipment /inventories
- Manage petty cash, pay casuals and liaise with accounts on all payments
- Manage and maintain the MD’s diary and email accounts
- Respond to emails as much as possible, dealing with appointments-preparing appointment schedules
- Ensure busy diary commitments, papers and travel arrangements are managed effectively
- Schedule meetings on behalf of the MD
- Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate
- Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in
- Prepare correspondence on behalf of the MD, including the drafting of general replies
- Minute general meetings as required and complete research on behalf of the MD
- Keep and retrieve files.
- Ensure guests meeting with the MD are well taken care of
- Provide a service that is in line with the MD’s work habits and preferences
Qualifications
- Diploma/Degree in Business Management or a related field
- 3-5 years’ experience as an office admin/Secretary/PA
- Excellent typing skills, speed and accuracy essential
- Good computer literacy (MS Office, Excel, PowerPoint)
- Excellent organizational skills
- Excellent communication skills, both verbal and written
- Professional telephone manner
- Proven ability to work under pressure and on tight deadlines
- Confident personality with an ability to multitask
- Well presented
- Flexible and mature approach with ability to work unsupervised
The post Reputable Company Job Vacancy : Admin Assistant & PA appeared first on Jobs in Kenya - http://jobwebkenya.com/.
The post Reputable Company Job Vacancy : Admin Assistant & PA is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/
