At IntraHealth, we are a global team of creative, committed humanitarians on a mission. We are advocates, technologists, health workers, and communicators. Program officers, finance experts, and technical leaders. We are passionate and diverse. And we’re united in our belief that everyone everywhere should have the health care they need to thrive. That’s why we work every day to improve the performance of health workers around the world and strengthen the systems in which they work.
For almost 40 years in over 100 countries, IntraHealth has partnered with local communities to make sure health workers are present where they’re needed most, ready to do the job, connected to the technology they need, and safe to do their very best work.
Our programs are designed with a deep understanding of and appreciation for the context of human rights, gender equality and discrimination, economic empowerment, and changing populations. And the longstanding relationships we’ve built with government agencies, private-sector partners, and members of civil society make our efforts stronger and more effective.
Join us and together we can make lasting changes in global health—for all of us.
Summary of Role
Reporting to the Director of Finance and Administration, the Procurement Officer will work closely with the Country Office teams as well as Headquarters to establish, develop, strengthen, and ensure procurement compliance practices and procedures are met in addition to the procurement of goods and services.
Responsibilities
- Serves as the lead procurement staff entrusted with ensuring compliance with IntraHealth and donor specific procurement and cost regulation.
- Works with the administration and program technical teams to develop and monitor annual procurement plans.
- Set up and continuously appraise the procurement systems/processes that meet IntraHealth and donor procurement standards.
- Serves as the lead person to prepare the annual prequalification exercise and ensure annual competitive bids from vendors for all major services and goods are prequalified.
- Takes lead in procurement for both routine and non-routine procurement which includes but not limited to solicitation and analysis of bids and presentation of the selected vendor for approval and generating requisite contracting instruments for approval.
- Ensure all purchases are necessary, budgeted for, and appropriate approvals are sought in strict adherence to procurement policies and procedures.
- Develop and implement a goods receivable and issue system for the country office in order to ensure ordered goods and services are provided satisfactorily and subsequent billing received accurately.
- Coordinate and review the reconciliation and analysis of vendors invoices for all ordered and supplied goods and services.
- Develop sound partnership with vendors, contractors and relevant government agencies to ensure vendors performance is monitored and appraised on a periodic basis.
- Maintain an up to date and easily accessible filing system for all procurement documents.
- Implement the Standard Operating Procedures for the procurement and logistics department
- Post all issued LPOs into quick books on real time basis.
- Receive goods from suppliers and verify against the LPO in consultation with the users
Education & Experience Requirements
- Degree in Supply Chain Management and/or Business Management.
- At least 5years working experience in managing a busy procurement section
- Knowledge of donor requirements (USAID and/or international procurement best practices
- Strong oral and written communications skills
- Strong analytical and computer skills, including proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
- Demonstrate understanding of federal procurement requirements, and evidence of experience in the design, development or enhancement of compliant policies, procedures, and training documents
Required Skills:
- Communication skills,
- Presentation skills
- Planning and coordination
- Interpersonal skills
Competencies
- Innovation
- Accountability
- Service Excellence
- Effective Communication (Oral and Written)
The post Procurement Officer at IntraHealth International appeared first on Jobs in Kenya - http://jobwebkenya.com/.
The post Procurement Officer at IntraHealth International is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/
