Beyond Zero was launched in January 2014, as a flagship programme to save lives of mother and children in Kenya. Beyond Zero complements national efforts by accelerating policy and programme implementation and further, by influencing investments for strategic, high impact interventions towards zero new HIV infections and zero maternal and child deaths. It seeks to leverage on the convening power of Her Excellency Margaret Kenyatta, the First Lady of the Republic of Kenya by mobilising partners to spearhead amongst other things: greater community and household sensitisation on adoption of preventive health practices/behaviours; to support existing health and community systems as well as catalysing innovation and accelerated action by stakeholders and political leaders to ensure that all Kenyans adopt a healthy life style.
Job Details
The Beyond Zero Secretariat is looking for s highly motivated individual to fill the position of Logistics Assistant .
The Key responsibilities in the position include:-
- Take a lead role in organization of events liaison with service providers, to ensure that all services are in place for all events/ functions and ensure delivery is as per service level agreements;
- Maintain a stock of all event collateral (merchandize) and initiate a system for proper tracking issuance and record keeping;
- Procurement of goods and services in line with the secretariats policies and procedures ;
- Ensure proper record keeping/ filing of all procurement records and other stocks;
- Ensure that office supplies are procured and replenished in a timely manner;
- Maintain office efficiency by ensuring that all services are functioning and take corrective action whenever necessary;
- Keep a maintenance schedule of all office equipment and ensure that it is carried out in a timely manner;
- Organizing travel arrangements for various teams as required;
- Maintain a fixed asset register for all office equipment and furniture and ensure any movement is documented and approved.
- Support in uploading content on the Social media sites and monitoring of the sites to ensure updates and responses are provided in a timely manner and flagging any important occurrences to management;
- Assist in generating and uploading relevant content and resources on the website;
- Check and manage general office email address and inquiries from the website;
Key Requirements:
- Bachelor’s Degree in Business Administration/ Commerce or related discipline
- A qualification in procurement is an added advantage
- 2-3 years of relevant work experience in a similar role
- Experience in managing corporate events and dealing with service providers
- Experience in procurement of goods and services
- Excellent organizational and communication skills
- Negotiation and problem solving skills
- Ability to multi-task and work under pressure
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