- Designing and implementing efficient and effective procurement management systems in accordance to the Organization and Government procurement regulations and policies;
- Working with the procurement sub-committee and the management in developing and reviewing the organization’s procurement plans and ensuring that decisions of the Procurement Committee are implemented
- Participate in reviewing the procurement manual
- Reviewing and updating the list of approved suppliers
- Informing procurement committee / management on procurement matters;
Planning
- Planning, implementing and reviewing the organization’s annual procurement plan
- Coordinating the preparation of procurement plans for all the departments within the Organization;
- Support preparation of annual tenders and pre-qualification of suppliers;
Procurement Processes
- Responsible for the procurement of works, goods, and services for all departments in the Organization according to the Organization procurement regulations and public procurement regulations;
- Ensuring that all departments adhere to the procurement plans
- Ensures that procurement is done in a timely manner within the Organization and in accordance to Public Procurement and Disposal Act and Regulations;
- Certification of payment to suppliers
- Give feedback to both successful and unsuccessful bidders;
- Establishing a reliable and credible source of goods and services for the Organization
- Maintain accurate purchasing records
- Hold negotiations with supply sources on behalf of the Organization concerning the materials and services that they intend to procure where applicable.
Assets And Stores Management
- Inventory and stock control in the various departments
- Custodian of local purchasing orders and local supply orders;
- Taking receipt and custody of samples
Market Survey And Research
- Carry out market research in order to obtain information containing the prevailing conditions on the supply market;
- Responsible for the continuous improvement and streamlining of delivery systems to increase efficiency and customer satisfaction;
Reporting
- Prepare reports to management on procurement on behalf of Finance department
- Participate as secretary to the Beacon of Hope Procurement Committee; preparing the agenda for the procurement meetings and ensuring implementation of committee’s decision
Monitoring And Evaluation Of Unrolling Contracts
- Track all signed contracts to make sure that the vendors respect their part of the contract, and, of course, when needed make the required adjustments to the existent contracts.
- Facilitate learning and knowledge management between staff and among other stakeholders on financial and procurement matters.
- Implement Quantitative and qualitative measures in monitoring the entire supply chain, from the manufacturer to the beneficiary, as well as for individual parts of the supply chain.
- Design procurement M & E indicators.
- Support, plan and draft project baseline, midline and final evaluation reports, e.g. in construction contracts etc., to Support the monitoring of the quality and completeness of contract engagements for evidence -based decision making
Qualifications
- Bachelor’s degree in Purchasing & Supplies/Supply chain Management
- Recognized professional qualifications in procurement such as CIPS/CPSPK/KISM
- Proficiency in IT
- Demonstrated Three (3) years’ experience in Procurement and supplies.
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