System Operator at World Vision Kenya

World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.

Reporting to : Cluster Manager

Grade Level : 10

Work Location : Loyangalani, Bamba & Garbatulla

Purpose of Position

To manage and maintain computer systems, Horizon Mobile Phones applications, Sponsorship Data Management in Horizon and Capturing RC Program Activity Participation in Horizon in order to successfully support World Vision Kenya’s sponsorship operations. This should be achieved through Collaboration and Coordination of Volunteers/ Staff of the Local Institution which the AP Partners with in Child Sponsorship Operations.

Major Responsibilities:

Sponsorship Data Management-30 %

• Ensure Sponsorship/ RC data quality assurance is conducted as per Partnership Standards.
• Generate reports, analyze and share with management for decision making
• Synching of Horizon Mobile data
• Generate and Share RC Death reports
• Maintain and validate RC/ RC Family information
• Update and maintain RC files
• Update data on RC & Family participation, support and benefit from program activities.
• Ensure RC level is maintained as per sponsorship standards.
• RC are monitored within the standard timelines
• Follow up RC Case management and update the system until closure together with CESP Officer.
• Coordinate with Safe Guarding, Advocacy and Child Participation Officer to Follow up Protection Cases involving RC and their families and report/ update cases on ethics point

Download, Review and Upload Sponsorship 2.0 Products: -20%

• Child Greeting Photos, Child Greeting Videos, Child Update Photos and Child Update Videos
• Digital correspondence scans/ photos
• Chosen Il scans and Chosen Sponsor Photos
• Community Update Photos (Annual Progress reports, GNs, Sponsor Visits)
• Community Update Media
• Community Intro and Farewell Media
• Sample child expression worksheet scans

Ensure correspondence are received by the right recipients and processed on time-10%

• Maintain an up to date correspondence tracker
• Update all RC correspondences received from NO/ Support Offices manual/digital using the correct business process/routing codes
• Make regular random spot checks including visiting RC/ RC Family & LI to validate correspondence processing before closing the same in the system
• Coordinate Processing of RC Correspondences by LI Staff/Volunteers
• Coordinate processing of RC Annual Progress Reports
• Review Child correspondences received from LI Staff/ volunteers for quality.
• Post processed correspondences to Sponsors through post office, dispatch correspondences and GN back-ups to national office sponsorship department through courier services.

Data Entry – correspondences-15%

• Gift Notifications (GNs)
• Sponsor Letters/Gifts (SLs)
• Electronic Letters (EL)
• Introductory Letters (ILs & PIs)
• Farewell letters (FLs)
• Sponsor queries (SQs)
• Child Annual Progress Reports (APRs)
• Child Christmas/Greeting Cards (CHs)

System Maintenance-10%

• Ensure Horizon Mobile used by World Vison Staff and Local Institution Staff/ Volunteers as well as Desktop (Applications) are functional with the most current versions
• Provide First Level IT Support- Hardware, Software and Accessories to AP staff
• Provide Technical Advice on ICT procurements
• User provisioning of rights to Volunteers/LI Staff

Facilitate capacity building in Technology-10%

• Train AP and LI staff on Horizon Mobile use
• Train AP and LI staff on Office tools and Applications
• Support staff and LI virtual encounters, including RC virtual activities
• Communicate possible Horizon systems enhancements while consolidating and documenting a learning center approach based on the best practices in the Aps
• Rollout GC initiated digital/ technology driven Sponsorship initiatives.

Others-5%

• Perform any other duty as may be assigned by supervisor or designee from time to time.
• Participate and contribute in committees and task forces as assigned by the AP Manager
• Participate and lead devotions

Knowledge, Skills & Abilities

• Minimum Diploma in IT/Computer Science or related field from a recognized institute of learning
• At least 2 years of work experience managing systems and or databases
• Computer proficient in use of Microsoft office and other applications relevant to Sponsorship
• Training, facilitation, mobilization and coordination skills
• Community Engagement Skills
• Good inter-personal skills
• Photo grapy and videography skills
• Ability to ride a motor bike

The post System Operator at World Vision Kenya appeared first on Jobs in Kenya - http://jobwebkenya.com/.

The post System Operator at World Vision Kenya is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/

Administrative Assistant at Hekima University College

Hekima University College was founded in 1984 as a school of theology by the Major Superiors of the Society of Jesus in Africa and Madagascar. Its central aim and purpose was to provide a first theological formation at University level for Jesuit students preparing for priesthood.

Hekima University College, a Constituent College of the Catholic University of Eastern Africa, is pleased to invite interested and qualified persons to apply for the position of Administrative Assistant.

Duties and responsibilities:

1. Immigration duties of the college
2. Running of the alumni office
3. Working closely with other departmental offices within the campus
4. Reporting to the Administrator
5. Any other duties as may be assigned from time to time

Qualifications:

1. Holder of Degree in Administration or similar qualification in secretarial training.
2. Must be computer literate with mastery of MS Office Suite
3. Ability to deal with people from diverse backgrounds and cultures
4. Must be a quick learner and able to adapt to a dynamic working environment
5. Excellent communication and interpersonal skills
6. Mastery of English Language (French Language will be added advantage)
7. Experience in a similar working environment will be an added advantage

The post Administrative Assistant at Hekima University College appeared first on Jobs in Kenya - http://jobwebkenya.com/.

The post Administrative Assistant at Hekima University College is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/

Finance and Admin Associate at Antara Health

Antara Health scales patient-centered health care for everyone by adding AI-assisted health navigation to make the hard parts of healthcare easy for patients and providers. Patients, especially those with chronic ailments, enjoy comprehensive health and financial protection, concierge care coordination, and peace of mind knowing they and their loved ones have a champion in their healthcare journey.

We are looking for a candidate with excellent financial skills , as well as problem-solving skills who are committed to managing finance  and maintaining  healthy client relationships.  The role requires a highly organized person with excellent communication and financial  management skills to ensure effective management of company resources.

Responsibilities for the role include:

Customer account management:

1. Obtaining all outstanding invoices for beneficiary visits for the week and confirming that there are no errors in billing
2. Updating all transactions that have happened on individual beneficiary accounts to track the individual beneficiary spend
3. Following up and resolving any billing incidences that may arise with service providers
4. Obtaining statements and doing reconciliations.

Finance management:

• Petty cash management
• Accounts Payables management
• Accounts Receivables Management
• Vendor payments scheduling and updating
• Bank and Cash reconciliations .
• Payroll preparation
• Procurement of office supplies
• Liaison with accountant and ensure constant communication
  Basic office management
• Onboarding  and Offboarding of staff

Research and Development

• Carry out research on market trends and other relevant information critical to improved effectiveness of the Company’s operations
• Collate and ensure key information on the Kenyan healthcare industry is current and organized in the Company’s files, e.g. researching the details of how the various NHIF benefits work with prospective clinical partners.

The post Finance and Admin Associate at Antara Health appeared first on Jobs in Kenya - http://jobwebkenya.com/.

The post Finance and Admin Associate at Antara Health is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/

Collections Controller at Angama

About the job

Angama Mara is recruiting for the position of Collections Controller to keep the balance between ensuring timely payments whilst always maintaining strong supplier relationships. The successful candidate will be firm but fair, and responsible for managing the collection of all outstanding advance deposits and accounts receivables from trade partners and direct guests, working closely with the sales team.

Reporting to the Head of Finance, the ideal candidate must have the following skills:

• A high level of attention to detail and excellent record-keeping
• The ability to secure payments while engaging with direct guests and trade partners in a diligent, courteous, and professional manner
• A high level of emotional intelligence and can empathetically handle complex situations
• Tech-savvy and a quick-study on systems
• Excellent time management skills and able to prioritize a demanding workload
• Ability to make decisions in the best interests of the business
• Naturally enthusiastic, and able to radiate same energy to guests, trade partners and fellow staff

The role’s primary responsibility is the end-to-end debtors and credit management cycle, including but not limited to:

• Creating reports of outstanding deposits and bills
• Communicating directly with trade partners and guests regarding outstanding payments and ensuring the timely collection thereof
• Maintaining payment records in the reservations system, including schedules of deposits received in advance and accounts receivables
• Initiating and processing guest refunds
• Stakeholder engagement with internal teams, including weekly reports
• Ensuring system database integrity inform of rates & packages set-up, component splits and the correct billing thereof
• Other duties as directed from time to time by the Head of Finance

The successful candidate will meet all the following requirements:

• A Kenyan national, residents
• A Bachelor’s degree in Hospitality, Commerce or similar
• A minimum of four years’ experience in reservations and/or debtors management, including at least two years directly involved in collections from guests and trade partners or similar
• An excellent communicator in verbal and written English

Remuneration will be market-related and commensurate with experience. The role is full-time and based in Nairobi, reporting to the Head of Finance.

The post Collections Controller at Angama appeared first on Jobs in Kenya - http://jobwebkenya.com/.

The post Collections Controller at Angama is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/

Regional Safeguarding Advisor at FHI360 NGO

FHI 360 (formerly Family Health International) is a nonprofit human development organization based in North Carolina. FHI 360 serves more than 70 countries and all U.S. states and territories

Job Summary

Provides technical and scientific leadership to those designing, and implementing technical strategies, programs or tools in specific technical areas. The person in this position will have strong knowledge and background in safeguarding-related programming in international development. Provides technical advice based upon expertise and knowledge of evidence based methods and strategies, current practice, and established operational and research standards to ensure quality and rigorous design. Builds capacity in country-level, regional or global program staff. Assesses current technical, scientific, managerial and operational efficiencies at the program, regional, or global levels as appropriate. Provides guidance to ensure that program implementation adheres to appropriate technical standards and guidelines and that programs are technically sound. May evaluate proposal design and protocol development to ensure design is sound and based upon evidence based practice. Provides global scientific leadership by staying current of evolving technical standards, guidelines, and program developments in area of expertise. Responsible for sharing best practices in their field of expertise and contribute to the knowledge base through participation in scientific forums and technical networks. Shares new knowledge/evidence and best practices through collaboration with relevant departments and personnel. May be required to coordinate and work with a diverse group of organizations, such as; the Ministry of Health and Social Welfare (MOHSW), district health staff, several international and national development partner organizations, and the USAID mission in order to complete work.

Accountabilities

• Provide technical leadership in a specific technical component and/or program wide activities, specifically safeguarding and protection-related protection programming
• With technical oversight, provide technical leadership in design, development, planning, implementation; and capacity building of specific technical components of programs.
• Participate in resource development activities.
• Responsible for accomplishing assigned job responsibilities, and following the standards and practices of the department and division.
• Responsible for planning and scheduling own work flow and timetables, within area and function guidelines.
• Identifies areas for improved efficiency or effectiveness within prescribed parameters, and institutes enhancements to procedures.
• Maintains a constructive dialogue and technical exchange with field counterparts and technical staff of implementing partners.
• Develops and maintains collaborative relationships with donor/client organizations, relevant government agencies, bilateral and other NGOs.
• Develops tools for the design and implementation of specific technical components.
• Ensures that project implementation adheres to the appropriate global strategy and remains technically sound.
• May serve as a departmental resource on procedural, administrative and operational issues.
• Performs other duties as assigned.

Applied Knowledge & Skills

• Ensures appropriate and timely technical support to field programs, including supporting country offices and projects team in integrating safegaurding strategies.
• Ensures the quality of implemented technical activities and systems at all levels.
• Conducts routine coordination with employees and consultants, on-site and in the field.
• Strong knowledge and skills in specific technical area/function and general understanding of concepts and principles of related technical areas/functions.
• Solid knowledge of standards for the technical area/field, operational processes and procedures, work and task flow.
• Ability to manage own work to job and performance standards.

Problem Solving & Impact

• Demonstrates ability to assess needs within agreed upon duties and considers course of action best to meet those needs.
• Effectively applies knowledge of technical area to solve range of problems.
• Demonstrates ability to develop solutions to problems that cannot be solved using existing methods or approaches.
• Faulty decisions/ recommendations /failures to complete assignments will normally result in serious delays to assigned programs resulting in considerable expenditure of additional time, resources and funds.
• Decisions and actions impact primarily work flow, project processes and timeframes.
• Problems encountered are generally varied, requiring review of practices and precedents to resolve.
• Problem solving involves evaluating and resolving discrepancies with data, analyses, processes, etc. within prescribed guidelines.
• Policies or guidelines generally exist for most problems; others must be referred to supervisor or more senior professional.

Supervision Given/Received

• Coordinates own work flow and sets individual priorities.
• Works under general guidelines for completion and accuracy as determined by the supervisor.
• Accomplishes results through lower level staff managers or through experienced staff who exercise independence in their assignments.
• May manage a centralized functional area of activity.

Education

• Master’s Degree or its International Equivalent in Knowledge/Information Services, Communications, Education, Environment, Health, Behavioral, Life/Social Sciences International Development, Human Development or Related Field.

Experience

• Typically requires 5-8 years of relevant experience in management of large projects and/or programs.
• Has ability to manage projects, set realistic priorities, and plan for the successful implementation of activities.
• Proficient writing and verbal communication skills.
• Relevant computer software skills (including, at a minimum, the standard applications in MS Office).
• Must be able to read, write and speak fluent English; fluent in host country language.
• Experience in specialized technical/medical field of study, including knowledge of and experience in integrating safeguarding strategies in international development programs and providing training and capticity building activities to various stakeholders.

Typical Physical Demands

• Typical office environment.
• Ability to sit and stand for extended periods of time.
• Ability to lift 5-50 lbs.

Technology To Be Used

• Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

Travel Requirements

• 10% – 25%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package , professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

The post Regional Safeguarding Advisor at FHI360 NGO appeared first on Jobs in Kenya - http://jobwebkenya.com/.

The post Regional Safeguarding Advisor at FHI360 NGO is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/

Administrative Assistant, Makini Cambridge Curriculum at Makini High School

Makini Schools is a leader in the Kenyan system of education – drawing on global best practice – with five campuses in Nairobi & Kisumu, offering nursery, primary and high school education. We are recruiting to fill the following positions below:

Job Purpose:

Provide personal administrative support to the management team and staff of the school and the company through conducting and organizing administrative duties and activities including receiving and handling information.

Duties:

1. To prepare and manage correspondence, reports and documents.
2. To organize and coordinate meetings, conferences, travel arrangements and school open days.
3. To take, type and distribute minutes of meetings.
4. To implement and maintain online enrolment applications in School Information Systems
5. Implementing marketing initiatives at the school as prescribed by the Marketing department.
6. Support communication with parents using bulk SMS and bulk emails as well as engagement via social media platforms.
7. To maintain schedules and calendars.
8. To arrange and confirm appointments.
9. To organize internal and external events.
10. To handle incoming emails, mail and other material.
11. To set up and maintain document management systems.
12. To set up work procedures.
13. To maintain databases.
14. To communicate verbally and in writing to answer enquiries and provide information.
15. To liaise with internal and external contacts.
16. To coordinate the flow of information both internally and externally.
17. To operate office equipment

The post Administrative Assistant, Makini Cambridge Curriculum at Makini High School appeared first on Jobs in Kenya - http://jobwebkenya.com/.

The post Administrative Assistant, Makini Cambridge Curriculum at Makini High School is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/

Sales Associate at Sanlam Investments East Africa (SIEA)

Sanlam Investments East Africa (SIEA) is a leading fund manager in the region and has a strong record of accomplishment in service delivery and performance,with over KShs 230 billion (approximately US$ 2.3 billion) in assets under management. SIEA is part of the Sanlam Group, through its subsidiary Sanlam Emerging Markets. The Sanlam Group is a leading financial services group with operations in more than 30 African countries and a primary listing on the Johannesburg Stock Exchange.

Urgently looking for experienced sales people to sell life insurance products for a top insurance company and can work from within Nairobi and its environs.

QUALIFICATIONS:

1. Prior experience in insurance or banking is an added advantage
2. Minimum qualification-K.C.S.E(Grade C-)
3. Minimum age 25yrs
4. Disciplined and hardworking.
5. Result oriented and able to consistently meet sales targets
6. Adept at connecting with people.

REMUNERATION:

Pleasant monthly Commission of 40% as per the Insurance Regulatory Authority of Kenya (I.R.A)guidelines.

Must be from around Nairobi and it’s environs.

The post Sales Associate at Sanlam Investments East Africa (SIEA) appeared first on Jobs in Kenya - http://jobwebkenya.com/.

The post Sales Associate at Sanlam Investments East Africa (SIEA) is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/