Corporation Secretary and Director, Legal Services at UNESCO – United Nations Educational, Scientific and Cultural Organization

In 1945, UNESCO was created in order to respond to the firm belief of nations, forged by two world wars in less than a generation, that political and economic agreements are not enough to build a lasting peace. Peace must be established on the basis of humanity’s moral and intellectual solidarity.

Job Description

Functions of the Corporation Secretary and Director, Legal Services

The Office of the Corporation Secretary and Director Legal Services is responsible for following functions:

1. Provide guidance to the Board on their duties and responsibilities and on matters of governance;
2. Assist the Board in carrying out; Board induction and training, Updating the Board and Committee charters, Preparation of Board work plans, Board evaluation, Governance audit, Implementation of the code of conduct and Ethics;
3. Ensure the timely preparation and circulation of Board and Committee papers;
4. Ensure the timely circulation of Board and Committee minutes;
5. Maintain and update the register of conflicts of interest;
6. Ensure that Board members are aware of all relevant laws affecting the Commission;
7. Facilitate effective communication between the Commission and the stakeholders;
8. Ensure that annual returns are promptly filed with the relevant authorities.
9. Coordinate litigations for the Board;
10. Provide guidance on governance and adherence to statutory obligations;
11. Prepare all contracts;
12. Custodian of all contracts;
13. Advise on the fixing of common seal;
14. Provide legal guidance on contractual and statutory obligations binding to the Commission and legal duties for the Board;
15. Custodian of Board’s asset register;
16. Facilitate ratification of UNESCO conventions; and
17. Any other duties as may be assigned.

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Manager, Finance & Accounts at UNESCO – United Nations Educational, Scientific and Cultural Organization

In 1945, UNESCO was created in order to respond to the firm belief of nations, forged by two world wars in less than a generation, that political and economic agreements are not enough to build a lasting peace. Peace must be established on the basis of humanity’s moral and intellectual solidarity.

Functions of the Finance and Accounts Division

The Finance and Accounts Division exists to develop financial system and implement sound financial policies, systems, procedures and internal controls in compliance with Statutory Regulations and International Accounting Standards and communication of the financial policies, strategies, and plans and ensure their evaluation thereof.

Duties and Responsibilities

The Officer is responsible to the Secretary General/CEO through the Director, Corporate Support Services, for the coordination and implementation of all Finance and Accounts services in a result oriented and timely manner to achieve the Commission’s goals, objectives and agreed performance targets. Duties and responsibilities will entail:

1. Directing financial planning and the financial strategy of the institution to ensure thesustainability and profitability of the business in the long term;
2. Participating in stakeholder’s management through regular and proactive engagement withrelevant business partners to ensure sustainable partnership;
3. Developing and installing effective financial management systems and procedures aimed at improving financial reporting and accounting through effective accounting for member contributions and payment of claims to health service providers;
4. Developing and ensuring uniform implementation of accounting policies across the head office;
5. Assessing, managing, and minimizing financial risks by ensuring sufficient internal controls are in place;
6. Planning and coordinating the timely preparation of monthly and quarterly reports and estimates as well as outlining key activities to be undertaken to achieve desired targets;
7. Analysing and reporting quarterly and annual reports on financial performance to the board of management;
8. Coordinating banking services, reconciliation and custody of funds, securities and financial instruments as well as preparing reports which summarize and forecast financial position in areas of revenue collection, expenditure and investments;
9. Establishing stringent expenditure control procedures to ensure proper authorization for payment is strictly followed, any expenditure incurred are supported by payment vouchers and other valid accounting documents as well as ensuring that budgetary allocations are
   not exceeded without justifiable cause;
10. Ensuring timely disbursement and payments for goods and services as per contract terms;
11. Reviewing financial information detailing assets, liabilities and capital and prepare financial statements and other reports to summarize current and projected financial position in order to ensure availability of funds to implement planned activities;
12. Liaising with the Ministry of Finance/Treasury, the Auditor General’s department and other relevant government bodies on the interpretation and application of relevant financial and accounting regulations in order to ensure that processes conform to government policies
    and procedures;
13. Overseeing audit and tax functions;
14. Reviewing departmental budgets;
15. Designing and implementing appropriate training programs for the directorate; and
16. Any other duties as may be assigned.

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Director, Research & Consultancy at UNESCO – United Nations Educational, Scientific and Cultural Organization

In 1945, UNESCO was created in order to respond to the firm belief of nations, forged by two world wars in less than a generation, that political and economic agreements are not enough to build a lasting peace. Peace must be established on the basis of humanity’s moral and intellectual solidarity.

Job Description

Functions of the Research & Consultancy

The Office of the Director, Research & Consultancy will be responsible for the following functions

1. coordinate formulation and review of the Commission’s research strategy;
2. establish key priority areas for research within a given financial year in liaison with various departments in order to provide orderly and timely organization of research in the organisation;
3. ensure quality research is conducted by or with the Commission in line with UNESCO’s functions of being a clearing house and a laboratory of ideas, to influence policy development in Kenya;
4. coordinate generation of information and innovations on the UNESCO areas of competence;
5. ensure timeliness of research projects, budgetary compliance and the reporting thereof;
6. coordinate the formulation of research proposals for the identified research priority areas in liaison with Programmes Directorate;
7. provide technical support to departments in development of research  proposals for both internal actors and external partners;
8. disseminate both national and international UNESCO research findings to the relevant stakeholders for critique, uptake and implementation of the recommendations;
9. develop research reports, policy briefs and presentations on research for knowledge management;
10. develop publications on different topical areas relevant to the organizational contributions to the body of knowledge in liaison with the Programmes Directorate;
11. bid for research consultancy services;

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Director, Culture Programme at UNESCO – United Nations Educational, Scientific and Cultural Organization

In 1945, UNESCO was created in order to respond to the firm belief of nations, forged by two world wars in less than a generation, that political and economic agreements are not enough to build a lasting peace. Peace must be established on the basis of humanity’s moral and intellectual solidarity.

Functions of the Culture Programme

The Culture Programme Officers are responsible for the following functions:

1. Promote involvement of relevant line Ministry, departments, agencies, organizations and individuals dealing in UNESCO Culture programme activities;
2. Coordinate implementation of Culture programme activities and budgeted programmes;
3. Coordinate and participate in national, regional and international Culture programme meetings;
4. Coordinate dissemination of information on UNESCO Culture programme prizes and awards to potential candidates;
5. Coordinate dissemination of information on UNESCO Culture programme fellowships and study grants to potential applicants;
6. Coordinate ratification of UNESCO Culture programme related conventions and protocols;
7. Coordinate Culture programme capacity building activities;
8. Formulate Culture programmes and activities;
9. Coordinate development of Culture programme expert advisory opinion;
10. Coordinate activities of the Culture programme, programme and experts committee; and
11. Coordinate activities of UNESCO Culture programme related national committees.

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Chief Legal Officer and Corporation Secretary at National Council for Persons with Disabilities

The National Council for Persons with Disabilities is a state corporation established by an Act of Parliament; the Persons with Disabilities Act No. 14 of 2003 and set up in November 2004.

NCPD JG

The Corporation Secretary and Legal Officers are responsible for providing Board Secretariat, legal services and advice to the Council. The Department shall also be responsible for ensuring compliance with the legal and regulatory legislations, provision of legal advice to the Council and Persons with Disabilities. The Department shall also be responsible for the effective and efficient management of Board services including compliance with Mwongozo and performance contract administration.

Duties and Responsibilities

The duties and responsibilities of the officer will entail: –

1. Advise the Council on all legal matters;
2. Develop, implement and review legal policies and procedures to ensure compliance;
3. Draw and vet of Contracts, agreements and other legal documents;
4. Ensure proper preparation of legal reports and opinions;
5. Coordinate and liaise with external lawyers on all legal matters to ensure that the Council’s interests are taken care of;
6. Undertake legal research; and
7. Monitor compliance with regulatory and legislative requirements.
8. Custodian of the Council seal and be accountable to its use;
9. Facilitate Governance Audit;
10. Prepare the Board Calendar;
11. Initiating the development of the Board Manual and Charter; and
12. Overseeing implementation of Mwongozo; and
13. Supervise staff in the Legal Services Department

Requirements for Appointment

For an appointment to this grade, an officer must have: –

1. Served a minimum of Twelve (12) years and at least three (3) years’ experience in a supervisory role in the Public or Private Sector;
2. Bachelor of Laws degree from a recognized university;
3. Postgraduate Diploma in Law from the Council of Legal Education;
4. Admitted as an advocate of the High Court Kenya;
5. Current Practicing Certificate;
6. Member to the Law Society of Kenya;
7. Certificate in Management Course lasting not less than four (4) weeks from a recognized institution;
8. Membership to Institute of Certified Public Secretary of Kenya (ICPSK) or in the process of studying Certified Public Secretaries (CPS);
9. Proficiency in computer applications;
10. Demonstrated good results in work performance; and
11. Fulfilled the requirements of Chapter Six of the Constitution.

Key Competencies and skills

1. Organization and management skills;
2. Leadership and managerial skills;
3. Drafting skills;
4. Report writing skills;
5. Negotiation and arbitration skills; and
6. Analytical skills.

Basic Salary: 82,146 x3,908- 86,054×3,908– 89,962×3,908 – 93,870×3,908- 97,778×3,908- 101,686×3,908- 105,598×3,906- 109,504

House Allowance: 45,000

Non-Practising Allowance: 30,000

Commuter Allowance: KES 14,000

Medical Allowance: Cover to be provided according to the Council’s Medical Scheme

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Submit CVs – New Recruitment at United Nations High Commissioner for Refugees (UNHCR)

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

1. Senior Executive Support Assistant

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2. Associate Government Liaison Officer

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3. Assistant Community-Based Protection Officer

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4. Assistant ICT Officer

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Senior Executive Support Assistant at United Nations High Commissioner for Refugees (UNHCR)

Eligible Applicants

This position is advertised open to internal and external applicants.

Procedures and Eligibility

Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).

Duties And Qualifications

Senior Executive Support Assistant

Organizational Setting and Work Relationships
The position of Senior Executive Support Assistant is located within a Division/Bureau or Office of the Representation/Head of Office. The role of this position is to provide administrative and secretarial support services to the Head of Office or immediate Supervisor, in order to ensure the smooth running of the Office and its flow and management of administrative and routinely information. This would involve direct contact with other staff members and contacts with the teams of high ranking officials, both within and outside UNHCR.
Subject to the nature of the task/assignment, the incumbent will work independently on routine tasks, while will follow instructions of the supervisor for more complex issues.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Provide secretarial and administrative support to the UNHCR Office thus it’s better able to meet its objectives.
• Arrange appointments and maintains supervisor’s calendar. Receive visitors; places and screens telephone calls and answers queries with discretion.
• Arrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetings.
• Prepare informal translations and may act as interpreter.
• Draft correspondence, documents and reports, some of which are highly confidential.
• Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system.
• Draft official correspondence, documents and reports on routine matters and/or for clearance by the supervisor and ensure follow-up. Maintain filing system for electronic and hard copy documents.
• Maybe required to assist in Human Resources tasks (attendance record, travel arrangements, preparation of travel authorisation, /claims, etc.) for staff within the unit.
• Assist in the preparation of visit programmes, briefings on issues covered by the Unit, collection of documentation for briefing kits; talking points and other material for missions, meetings and visits.
• Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G5- 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Business Administration, Secretarial, Office Management,
Human Resources, or other related field
(Certificates and Licenses marked with an asterisk* are essential)

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