Hope for Victoria Children (HOVIC) is implementing a 5-year orphans and vulnerable children (OVC) program, dubbed MWENDO in Partnership with CRS, which seeks to empower local and county-level OVC stakeholders to strengthen the formal and informal HIV and child protection systems and services and the linkages between them, including cross-sectoral service referrals and coordination to ensure quality service delivery for OVC, Caregivers and their households.
Job Summary:
Reporting to the project MEAL Officer, the Data Assistant is primarily responsible for data entry of Form 1A, Form 1B & HES data into CPIMS. The role also includes continuous data cleaning, verification, validation and updating of the CPMIS database.
Specific Responsibilities:
- Ensure proper filling system is in place in accordance with MWENDO file management SOP
- Receive completed forms, verify and validate for completeness, accuracy and integrity
- Enter data from paper formats into computer files or database systems
- Type in data provided directly from project sites
- Update existing data whenever required
- Retrieve data from the database or electronic files as requested
- Perform regular backups to ensure data preservation
- Sort and organize paperwork after entering data to ensure it is not lost
- Verifying and keying in data in CPIMS/OLMIS
- Help in retrieval and storage of OVC files accordingly and whenever required during DQAs and SIMS exercise
- Provide data for and participate in monthly data review meetings at LIP level
- Perform regular data cleaning to ensure quality OVC data in CPMIS
Supervisory Responsibilities
None
Required Qualifications and Experience:
Education
- At least a diploma in any related field. A degree will be an added advantage
Knowledge
- Proven experience as data entry clerk or equivalent for at least 2 years
- Familiarity and experience with CPIMS/OLMIS in OVC programming
- Data entry & data cleaning experience in USAID OVC project would be an added advantage
- Experience in training CHVs in OVC data collection tools is a plus
- Fast typing skills; Knowledge of touch typing system is strongly preferred
- Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
- Working knowledge of office equipment and computer hardware and peripheral devices
- Basic understanding of databases
- Positive attitude & an open mind
Skills and Abilities
- Sound coordination skills and a demonstrated ability to multi-task
- Demonstrates diplomacy, flexibility, and resourcefulness
- Strong critical thinking and creative problem-solving skills
- Demonstrated ability to work with and in teams.
- Excellent oral and written communication skills
- Strong interpersonal skills as well as good judgment and vision
- Excellent organizational skills, team work and ability to prioritize tasks in a timely manner
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