Executive Assistant/PA at Human Capital Synergies Africa Limited

Our Client a market leader in the provision of integrated financial services seeks to hire an Executive Assistant/PA. The Executive Assistant will be responsible for providing executive, administrative, and development support to the MD’s office.

Roles and Responsibilities

• Assists the MD with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Communicates with the general staff on the MD’s behalf and coordinates logistics with high-level meetings both internally and externally.
• Manage & Coordinate Travel and bookings.
• Manage Executives Calendars.
• Clerical Tasks and documenting.
• Updating system daily on pending and completed tasks.

Accountabilities:

• Position reports to the MD

Required Qualifications/Experience

• Diploma Level Education Bachelor’s Degree an added advantage.
• Mature professional – between the ages of 30-35 years
• Working experience of 7-10 years.
• Proficient in MS Suite (Power Point, Excel, Word), as well as digitally inclined.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Ability to work independently and with professional discretion.
• Excellent written and spoken English is compulsory.
• Listening and communication skills
• Must display strong leadership and commitment.
• Confident, articulate, outgoing.
• Exposure working in a technology company or financial institution is an added advantage

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Financial Accountant at Regional Logistics Centre Limited

DEPARTMENT: FINANCE AND ADMINISTRATION

REPORTING RELATIONSHIP: CHIEF ACCOUNTANT

AREA OF SCOPE:  REGIONAL LOGISTICS CENTRE LIMITED – MOMBASA

JOB SUMMARY: Reporting to the Chief Accountant, The Financial Accountant will be responsible for accurate and effective management of accounts receivable ledgers. Enforcing all process, policies and procedures relating to all Accounts receivables, including business unit accounts and debt collection. Processing of accounting transactions, the operation of accounting systems controls and preparation of reports and reconciliations for review.

He will ensure the effective financial running and rigorous control management and process disciplines.

KEYRESULTS AREAS (RESPONSIBILITIES):

RESPONSIBILITIES

• Supervising and managing operating companies’ month-end close processes in accordance with set timelines
• Follow up with business unit operations to ensure maintenance of the General Ledger and that all balances are accurate and complete
• Take ownership of consolidated Book of Accounts, Review, sign-off and ensuring compliance, including monthly/ Quarterly /Annual closure as per IAS & IFRS standard.
• Drive review of company’s operations month-end balance sheet reconciliation files;
• Ensure accuracy and completeness of CWIP aging
• Ensure accuracy of operating countries’ inventories including coordination of periodic stock counts to identify variances in raw materials, spares and other stock items
• Oversee the completion of insurance renewals every year and coordination of forwarding of insurance claims and following up on payment per SLA
• Monitoring of daily/ weekly and monthly bank reconciliations and prompt resolution of aged reconciling items
• Coordinating accurate and prompt year-end financial closure and auditing of Operating Companies
• Preparation of the annual consolidated audited accounts and ensure timely completion and sign-off of group audited accounts
• Drive operating companies’ preparation of weekly 90-day cash flow forecasts
• Develop a review mechanism to ensure and measure compliance to relevant policies (Accounting policies, Shared services)
• Quality assurance of audit items by ensuring corrective action on any gaps on controls identified from internal audits are addressed
• Develop internal tax policies e.g. Transfer Pricing Policy
• Ensure compliance to local tax laws e.g. PAYE, WHT, VAT, Compensating Tax (Dividend), etc including payments and returns
• Responsible for follow up on any tax claims
• Regular checking Bank online transactions, bank reconciliations, following up on outstanding issues with bank.
• Monitoring fixed asset register, stock asset account, GIT account, GIT supplier account and comparing actual cost of vs budgets and making adjustments.
• Responsible for overall reports and management on both procurement and accounts payable.
• He/she will be will manage accounts receivable, reports and Account receivable reconciliations.
• Monthly Preparation and production of the financial reports and management accounts.
• Monthly reports for payroll and wages summary and payments.
• Bank agent for collection of cash, statements and any other correspondence
• Back up of Finance ERPs
• Preparation of the monthly age analysis and reconciling the control account to the age analysis.
• Reconciliation of all intercompany debtors accounts.
• Preparing monthly customer statements of accounts and timely submissions to customers
• Carrying out thorough daily night audits on revenue generating units to ensure completeness and accuracy checks.
• Providing staff deductions to the Payroll accountant – Participate in Internal and External Audit
• Annual audit preparation.
• Maintaining a filing system for account receivable records.
• Ensuring effective debt collections.
• Any other assignment by the management

QUALIFICATION/SKILLS/COMPETECES

• A bachelor’s degree in Accounting, Finance or business-related field;
• Professional qualification in Finance or Accounting such as CFA, CPA or ACCA;
• At least 5 years’ job related management experience including 2 years in a management accounting function.
• Strong analytical skills.
• Understanding of business realities and well developed business acumen.
• Exposure to and participation in business and financial planning and decision making.
• Proven integrity, transparency and accountability through work performance
• Able to work under time pressure. Ability to handle multiple tasks and follow through without compromising quality
• A good appreciation of financial reporting
• Attention to detail & Ability to multitask
• Ability to work under minimal supervision

Salary Expectations: Open.

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HR Assistant Intern at Tarpo Industries Ltd

We are Tarpo. A tightly knit family so passionate about helping you deliver a successful event. We take joy in your success and we know you depend on us. So we are here, for your event, like your best friend always is!

Key Responsibilities

• Handle matters pertaining to statutory compliance including permits, audits and relevant licenses
• Health, Safety & Environment related administration including liaison with external service providers, facilities management, housekeeping, training
• Clerical administration including employment contracts records management using an HRMIS
• Future-proofing our diverse human resource requirements

Minimum Requirements

• Appropriate IHRM membership
• Advanced MS Excel skills
• 2 years experience (and not more than 4 years) in busy manufacturing set up
• Experience in using HRMIS and Payroll software

Key Skills and Characteristics 

• Proficient in English and Swahili, both spoken and written
• Sound knowledge of Employment Act of Kenya and related labour laws
• Strong interpersonal and communication skills
• Ability to work without supervision
• Proactive and Accountable
• Passion for the profession
• Desire to be coached and unique extra-curricular activities will be an added advantage.

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Office Coordinator at Mastercard Foundation

Mastercard Foundation is a global foundation based in Toronto, Canada with several offices in Africa. Our programs promote financial inclusion and advance education and learning in Africa, primarily for young people, and in Canada for Indigenous youth. The Foundation was established in 2006 through the generosity of Mastercard when it became a public company. From inception, the Foundation was designed to be a separate entity and independent from Mastercard. Our policies, operations, and funding decisions are made by our President and Board of Directors.

The Foundation believes that youth employment is key to unlocking prosperity, both for youth and their societies. Enabling young women and men from disadvantaged communities to secure dignified and fulfilling work will ensure inclusive development and economic growth in Africa.

Values are timeless, they transcend and rise above all. They guide everything we do, as employees of the Foundation.  We share a common vision of a world where everyone has the opportunity to learn and prosper. We make mistakes, we reflect, and we grow so that we can impact our world – it’s why we are here. We are ambitious and driven. We encourage you to bring your bold ideas, curiosity, and expertise to your work. We laugh at ourselves and with each other. We are a team. Our journey together makes our impact even more meaningful.

We have entered a very exciting time at the Foundation as we scale up our operations across Africa to realize our Young Africa Works strategy. If you are an experienced Administrative professional ready to build something new and increase your impact, read on!

THE OPPORTUNITY

Reporting to the Partner, Security and Facilities, the Office Coordinator will be responsible for greeting internal and external stakeholders to the office. He/she will oversee day to day office activities as well as support internal travel. This individual will be comfortable working in a fast-paced environment and possesses the ability to be proactive in managing competing priorities. The successful candidate will have excellent interpersonal skills and a high level of integrity and professionalism.

WAYS YOU CAN CONTRIBUTE

• Build and maintain relationships with employees including other administrators and external contacts.
• Provide receptionist duties and act as first point of contact to visitors by welcoming and directing guests appropriately.
• Assist in ensuring the safety and security of all employees and visitors in the case of an emergency.
• Handle all emergency calls related to premises and coordinate resolution accordingly, on- call 24/7.
• Coordinate all cleaning, maintenance and repairs of premises through the building management office and/or external providers.
• Manage the logistics calendar (Foundation drivers/third party driving service) including adding journey requests and engaging additional support as needed. Sort and distribute all incoming mail. Prepare packages for courier.
• Ensure kitchen area, meeting rooms and supply areas are clean, tidy and fully stocked with all necessary supplies.
• Build and maintain positive vendor relationships by notifying them of issues, assisting in requesting quotes, placing orders, etc.
• Purchase office supplies and equipment, ensuring supply needs are met.
• Set-up and tear down of meeting rooms, as required.
• Manage catering and act as back-up point-of-contact for social events.
• Assist in the onboarding process by preparing offices and/or workstations for new hires and ensure equipment requirements are met.
• Assist in coordinating office moves.
• Ensure the local office is health and safety compliant and participate as a member in the Joint Health, Safety and Wellness Committee.
• Inform travelers of necessary preparations prior to trip (i.e. vaccinations, visas etc.).
• Build and maintain relationships with the medical & travel security assistance company and the Foundation’s travel service provider.
• Coordinate and/or support administrative assistants with global travel arrangements including flights hotel bookings, ground/air transportation, travel itineraries and meeting briefs in advance of all trips.
• Ensure Customer Traveler Profiles and details are accurate. Track costs and manage budgets, expenses and invoices.
• Responsible for reconciling and coding all travel fees against appropriate department or project code in SAP Concur.
• Provide administrative support to the local Operations team as required.
• Provide backup support to the Team Assistant as required.
• Other duties as assigned.

WHO YOU ARE

• Completion of a College diploma or University degree.
• Minimum 3-5 years of experience in an administrative, travel coordination, office services role or equivalent.
• Corporate travel experience, preferably global experience, would be an asset.
• Service oriented with a willingness to take on a variety of tasks and activities.
• Excellent planning, prioritization and time management skills.
• An ability to work well under pressure and remain calm during high volume periods.
• Must be a team player, who can also work independently with little direction or supervision and possess ability to coordinate and manage multiple projects.
• Excellent initiative and possess a “take charge” attitude and sense of ownership.
• Flexible and adaptable to changing priorities.
• Professional demeanor, sensitivity with different cultures and impeccable integrity.
• High level of proficiency with current technology including; Microsoft Office, with an emphasis on Word, Excel, Outlook and PowerPoint.
• Experience using SAP Concur for invoice and expenses tracking, an asset.
• Bilingual English and Kiswahili language oral and written language skills preferred. Ability to speak French is an asset.
• You are flexible, adaptable, and able to execute a range of job duties and changing priorities.
• You possess excellent verbal, written, and presentation skills with the ability to articulate information to a variety of constituents across cultures.
• You possess professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.

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Program Lead, Digital Economy at Mastercard Foundation

Mastercard Foundation is a global foundation based across four hubs in Kigali, Rwanda, Nairobi, Kenya, Accra, Ghana and Toronto, Canada. Our programs promote financial inclusion and advance education and learning in Africa, primarily for young people, and in Canada for Indigenous youth. The Foundation was established in 2006 through the generosity of Mastercard when it became a public company. From inception, the Foundation was designed to be a separate entity and independent from Mastercard. Our policies, operations, and funding decisions are made by our President and Board of Directors.

The Foundation believes that youth employment is key to unlocking prosperity, both for youth and their societies. Enabling young women and men from disadvantaged communities to secure dignified and fulfilling work will ensure inclusive development and economic growth in Africa.

Values are timeless, they transcend and rise above all. They guide everything we do, as employees of the Foundation.  We share a common vision of a world where everyone has the opportunity to learn and prosper. We make mistakes, we reflect, and we grow so that we can impact our world – it’s why we are here. We are ambitious and driven. We encourage you to bring your bold ideas, curiosity, and expertise to your work. We laugh at ourselves and with each other. We are a team. Our journey together makes our impact even more meaningful.

We have entered a very exciting time at the Foundation as we scale up our operations across Africa to realize our Young Africa Works strategy.  If you are an experienced Program Management professional ready to build something new and increase your impact, read on!

DIGITAL TECHNOLOGIES IN AFRICA

Digital technologies are transforming every aspect of life for billions of people. Digitally-enabled businesses – local and global, small and large – create new work opportunities that require new skills and mechanisms to link appropriately-skilled workers with opportunities. Youth who currently use digital technologies can anticipate a lifelong journey to ensure their skills remain relevant to evolving needs and opportunities. Those who have yet to benefit from digital inclusion need support and encouragement to begin to climb the ladder of basic digital literacy and skills. Lack of meaningful progress towards digital skills leaves millions of young Africans at risk of exclusion from opportunities in an increasingly digital world. It limits the ability for teachers or students to use digital solutions effectively within the educational systems, as well as the competitiveness of workers wishing to join local, regional and global ICT labor markets. Ultimately, this constrains the ability of firms to implement new technology and create new jobs.

THE OPPORTUNITY

The Program Lead, Digital Economy will report to the Regional Head of Eastern and Southern Africa. In this role, the Program Lead will also work collaboratively with other Foundation staff, such as Program country team members who are developing country strategies and other program team members in other technical areas (e.g. education finance, agriculture, MSME, etc.).

WAYS YOU CAN CONTRIBUTE

• Work closely with the Country Team staff to achieve team goals.
• Provide digital technology expertise to support the design and management of programs that leverage technology to scale country-level inclusive education, financial and labor systems in Africa.
• Diagnose and contribute expertise on digital enabling environment and policy to inform country strategy design, partnership development, and monitoring processes.
• Work closely with the program and country teams to leverage synergies across programs and across geographies.
• Support and/or Manage current or future programs as appropriate, distilling learnings for the country and technical teams as well as wider Foundation staff.
• Contribute insights to the Foundation’s thought leadership on digital skills development in Africa by writing blogs, attending and presenting at conferences and identifying other opportunities to share and deepen learning.
• Assist in expanding the Foundation team’s capacity relating to digital skills development and digital policy, by sharing learning, facilitating training and supporting country teams.
• Support the design and delivery of appropriate mechanisms to monitor effectiveness and impact of skills development interventions in close collaboration with the Strategy and Learning team.
• Participate in governance activities related to programs, such as investment committees, advisory committees or other stakeholder fora to provide oversight or elevate and leverage learnings.
• Build and maintain relationships with partner organizations, key stakeholders at country-level, communities of practice and global stakeholders.

 

WHO YOU ARE

• Master’s degree or equivalent experience in education, business, or a technology-related field.
• Ten (10) plus years of experience working with the private and non-profit sectors, particularly in a role relating to digital technology and skills development in Africa.
• Experience in a commercial function in at least one relevant digital technology industry focused on low income customers – e.g. product management, strategy, design.
• Familiarity with relevant technologies and sectors with potential for emerging markets – software solutions, app or platform providers, venture capital, incubators, digital financial services providers, e-government, data analytics, etc.
• Experience successfully procuring and managing consultants and technology vendors and suppliers to achieve goals.
• Excellent project management skills, including multi-stakeholder projects.
• Command of quantitative and qualitative business analytics
• Experience working with the non-profit or public sectors, particularly in a role relating to digital technology.
• Experience with entrepreneurship or intrapreneurship.
• Demonstrated knowledge of African social, economic and political contexts.
• Experience living and/or working in Africa.
• Excellent presentation and listening skills.
• Strong written and spoken communication skills in English required.
• You are flexible, adaptable, and able to execute a range of job duties and changing priorities.
• Proactive, engaged and a self-starter.
• Excellent prioritization and time management skills.
• Ability to work both independently and as part of a team.
• Good organizational skills and demonstrated ability to handle multiple tasks.
• Proficiency with Microsoft Office applications (PowerPoint, Word and Excel).
• High emotional intelligence and comfort with ambiguity.
• Knowledge of digital inclusion policy is an asset.
• You possess excellent verbal, written, and presentation skills with the ability to articulate information to a variety of constituents across cultures.
• You possess professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.

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Technical Support Analyst at Mastercard Foundation

THE OPPORTUNITY

Reporting to the Lead, Technology, the Technical Support Analyst will play a critical role as a lead technical resource responsible for supporting all technical matters at the Nairobi office. This individual will be responsible for responding to requests from staff, performing regular maintenance on network connected devices and providing guidance and training for end users.

This individual will serve as a business partner to various functional areas of the Foundation and support the goals of departments through exceptional technology support. They will have the opportunity to influence network and infrastructure decisions related to the overall IT roadmap. They will also coordinate projects from planning to implementation phases with minimal supervision.

WAYS YOU CAN CONTRIBUTE

· Provide technical support for staff (network connectivity, Office 365, conference rooms, printers, screens, phones, etc.).

· Monitor and report performance issues related to services provided by third parties.

· Monitor IT services to ensure their consistent, reliable and secure delivery through active monitoring of error logs and user-reported issues.

· Responsible for the overall healthy operation of technology in the offices.

· Perform application updates, security patches and configuration changes on network hardware, services and management tools.

· Work closely with the Manager IT to implement proactive approaches to monitoring and reporting on network services that maximize uptime, reliability and visibility.

·  Support and monitor local vendors of IT systems, including network, laptops, telecom, wireless and supporting applications.

· Manage relationships with internal stakeholders to understand and anticipate issues, influence technology adoption, monitor staff satisfaction levels, and address issues and concerns.

· Remain current with trends, new developments and issues in the IT industry including innovation, current technologies, compliance, cyber risks and software, hardware and licensing costs.

 

WHO YOU ARE

· Bachelor’s degree or diploma and/or certificate in IT related fields.

· Minimum 5 years’ experience supporting end users, applications and hardware.

· Possesses an intermediate level of network and infrastructure expertise coupled with a high ability to quickly learn new technologies.

· Demonstrates strong communication, presentation and negotiation skills in complex environments with an aptitude for diplomacy.

· Practical hands-on experience on workstations, printers, cellphones and audio-visual equipment.

· Exceptional analytic and troubleshooting skills for solving problems.

· Understands how emerging technologies and service providers can be utilized to improve existing systems and/or increase operational efficiency.

· A good understanding of the following Technologies: Windows 10 and Office 365, SharePoint.

· Fluent in English and Kiswahili would be an asset.

· Results driven and motivated by a sense of performance excellence and a sense of urgency; possesses a proactive and ‘self-starter’ mentality.

· Ability to travel internationally up to 10% of the time.

· Flexible, adaptable, and able to execute a range of job duties and changing priorities.

· Excellent verbal, written, and presentation skills with the ability to articulate information to a variety of constituents across cultures.

· Professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.

  

The Mastercard Foundation values the unique skills and experiences each individual brings to the Foundation and are committed to creating and maintaining an inclusive and accessible environment for everyone.

 

Completion of satisfactory business references, background checks (criminal and credit), and proof of education are essential conditions of employment.

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Quality Assurance Manager at Fresha

Reporting to: General Manager

Our client is a leading Dairy Farmers Co-operative Society dealing with processed dairy products and fresh milk.

They seek to hire an efficient Quality Assurance Manager.

Responsibilities

• Oversee the efficient running of the quality assurance department.
• Coordination of Bi-annual personnel medical check-up and following up on the results
• Set standards and specifications for incoming raw materials and finished products
• Ensure that all measuring equipment are calibrated to achieve desired results
• Development of laboratory budget in line with the factory budget
• Follow up on environmental issues including waste water disposal and ensure this meets regulatory standards
• Ensure that staff appraisal is done on time for all laboratory staff
• Ensure the quality management systems are carried out as per the management recommendations e.g. ISO, HACCP etc
• Preparation of reports for the management and as required by other departments
• Conducts performance appraisal for staff
• Any other duties assigned.

Minimum qualifications, experience and competencies:-

• MSC or its post graduate qualification
• BSC Food Science & Technology
• 7 Years’ experience in a food processing industry
• Must be proficient in the use of MS Office suites of packages

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