Executive Assistant at Foreign and Commonwealth Office

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category  

Foreign and Commonwealth Office (Policy & Political roles)

Job Subcategory  

Political

Job Description (Roles and Responsibilities)  

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Main purpose of job:

In support of the objectives and priorities of the British High Commission Nairobi, the Executive Assistant will offer support on our cross-team work in preparation for Kenya’s participation in the upcoming Africa Investment Summit and the Economic Development Forum

Roles and responsibilities

• Provide administrative support in setting up meetings, taking notes, circulating and chasing action points
• Update progress on various tracker documents,
• Collate responses to London commissions.
• Provide admin support to the Deputy Trade Commissioner for Africa.
• Coordinate extensively with service units and liaise frequently with staff members across other sections within BHC Nairobi
• Team diary coordination
• Photocopying and dispatching correspondence
• Booking official travel

Essential qualifications, skills and experience  

• Strong administrative skills,
• Good administrative and IT Skills (a working knowledge of Microsoft Excel and Word is essential),
• Oral and written communication and customer service skills.
• Highly organised, able to take initiative and to work accurately within deadlines.
• Able to obtain security clearance to Official-Sensitive
• Desirable qualifications and experience
• Good team player and previous experience in project management
• Basic financial management skills
• Able to work under minimal supervision

Desirable qualifications, skills and experience  

• Diploma or Degree in Business Administration or related qualification

Required competencies  

Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

Application deadline  

2 October 2019

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