- Ensure budget control by adequately checking all costs that are chargeable to grants/ projects.
- Participate in grant proposal development and extensions, by providing technical support in development of grant budgets that are in line with effective implementation of grants, donor requirements and FTA policy
- Review Field Financial Documents/Sub-grantee documents regularly to ascertain the level of internal controls in the financial process.
- Continuously monitor budget commitments for projects and advise Line Manager on any significant occurrences
- Monitor financial performance for grants and produce reports according to donor reporting requirements
- Manage preparation, consolidation and distribution of timely monthly, quarterly and annual financial statements reflecting status of projects and or programs on grant-to-date basis in accordance with Generally Accepted Accounting Principles (GAAP) and donor requirements
- Develop Partners financial reporting template and guidelines for use during reporting.
- Facilitate transfer of funds to partners and ensure close monitoring of utilization of funds.
- Carry out periodic review of internal control environment affecting both program and support operations for potential risk exposures; continually monitor and update the assessment of the control environment, keeping abreast of significant control aspects
- Monitor compliance with grant funding requirements and provide appropriate guidance to programme and partner staff including allowable and non-allowable costs, grant closeout, preparation of budget modifications and requests for carry over or extensions as needed
- Support developing/drafting contracts for partners that are compliant to FTA donors regulations
- Regularly review of partner organization’s reports and provide them with documented feedback ensuring they comply with FTA Financial Management Guidelines
- Execute other tasks and responsibilities assigned by the Finance Manager
Financial Management
- Post and review all expenditures and transactions in Hansaworld, according to programme and projects budgets and FTA guidelines
- Ensuring that all information required for audit is availed including financial reports
- Review payments, journal entries, cost allocations and other postings into accounting system and ensure proper coding, data quality and integrity of all accounting/financial transactions
- Analyse risk areas in internal controls and recommend mitigating measures
- Carry out monthly reconciliations of sub award accounts.
SKILLS & EXPERIENCE REQUIRED
Knowledge and experience
Minimum Academic Requirement
- A holder of university degree in Business Management, Commerce or any other equivalent qualification
- Certified Public Accountant in Kenya and a registered member with ICPAK in good standing
Other Specialist Training and technical skills
- Command of Accounting Systems, in particular Hansaworld. Experience in Programme Management Information systems an added advantage
- Experience in managing large donor-funded budgets and reporting to donors.
- At least four years of experience in similar functions in an international non-governmental organization
- Advanced book-keeping skills, including the ability to analyse financial information and prepare complete financial statements.
- Experience in enforcing internal financial procedures
- Proactive attitude to budget monitoring and reporting, preferably with experience in advanced reporting requirements
- The candidate must be accurate, thorough, and able to consistently meet deadlines.
- Proficiency in English language, both written and spoken
- Possess advance Excel skills
- Excellent interpersonal skills with ability to interact with individuals across multi-functional and cultural disciplines
Minimum Years of Relevant Experience
At least 3- 5 years’ experience in a similar position
Communication demands and competencies
- Good command of spoken and written English
- Experience in report writing
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