Trending Jobs: Transport Officer at Mary’s Meals

Wednesday, 4 November 2020

Transport Officer at Mary’s Meals

Mary’s Meals provides one good meal to some of the world’s poorest children every school day.

We are a no-frills charity with a simple idea that works: by providing one good meal in a place of learning, children are drawn into the classroom where they can receive an education that could one day free them from poverty.

Mary’s Meals is named after Mary, the mother of Jesus, who brought up her own child in poverty. We consist of, respect and reach out to people of all faiths and of none.

Our vision is that every child receives one daily meal in their place of education. Working together, we believe that can be achieved in this world of plenty.

We are delighted to be recruiting for a talented Transport Officer to join our team in Lodwar, Turkana county.

Reporting to the Head of Finance & Operations, the Transport Officer (TO) will be primarily responsible for ensuring that Mary’s Meals Kenya (MMK) Driving, and Fleet Management Policies are adhered to, as well as the driving laws of Kenya.

The TO will be the primary point of contact for vehicle related issues within the organization and will manage a team of dedicated drivers.

The TO will oversee the daily operations of vehicles, including: scheduling of vehicles and services, ordering fuel, management of equipment (fuel cards, keys, safety gear, etc.), reporting accidents and filing claims, and providing driving training to employees.

Key areas of responsibility include:

Vehicle management and Compliance

To ensure that all MMK vehicles, in all locations, are well maintained, in working condition and safe for project purposes
Analyse weekly transport requirements against available resources to determine if there is need to hire additional vehicles
Responsible for preparing the weekly drivers’ schedule to ensure strategic allocation of vehicles at all times
Develop a quarterly driver schedule to facilitate planning of staff leave days
Supervise, train and build the capacity of drivers.
Maintain vehicle records and dashboard to ensure timely registration, service and insurance of vehicles
Ensure the vehicles are compliant with organisation policies and procedures and regulatory requirements
Ensure vehicles are securely tracked
Maintain close relationship with Ministry of Transport Authorities and Police
Implement the vehicle replacement policy

Fuel Management

To manage the fuel card system. Ensure efficient use of fuel
Timely reconciliation and replenishment of fuel
Track and report fuel consumption against standard rate for each vehicle and generator, investigating and reporting any adverse variance
Maintain a vehicle and generator log system

Safety and security

Ensure that all Drivers have valid licences and are fit to drive.
Develop a monitoring system to ensure adherence to vehicle management policies
Ensure that all vehicles are equipped with fire extinguishers, tow ropes, tarpaulin, emergency equipment, First Aid Kits and essential tools and that an inventory for these is maintained
Fully accountable for the vehicles, including their parts, fixtures and fittings.
Ensure that vehicles are used effectively, efficiency and for their intended purpose
Participate in the development and implementation of assets acquisition plan

Reporting

Prepare monthly reports of fuel consumption for each vehicle and mechanical equipment, investigating and providing variance explanations
Provide monthly report of vehicle usage.
Provide accident reports form
Compile compliance report on vehicles such as insurance, registration and driving licence validity for users

Qualifications, skills, and experience

Essential

Degree in Business Administration or related field
Excellent communication and negotiating skills
Ability to set and meet targets
At least 3 years’ experience in Logistics and transport administration in a busy environment
Good computer skills
Strong organization skills
Valid driving license

Desirable