Job Summary
We are seeking a highly skilled and self-motivated front office worker to join our growing team. In this position, you will play a key role by performing various administrative and clerical tasks. You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic bookkeeping, and more. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.
Front Office Duties and Responsibilities
- Greet clients and set a positive office atmosphere
- Answer the phone, take messages, and redirect calls to appropriate offices.
- Organize and maintain files and records; update when necessary
- Create and maintain updated documents and spreadsheets
- Oversee sorting and distribution of incoming mail
- Prepare outgoing mail (envelopes, packages, etc.)
- Collecting information from customers and clients
- Entering data into the central database
- Cataloging the data with appropriate tags for ease of reference
- Transferring physical records into a digital filing system
- Retrieving data as requested
- Maintaining and updating the database system as necessary
- Generating periodic reports
- Evaluating and approving Purchase Orders (PO)s
- Indexing and filing invoices
- Operate office equipment, such as photocopiers, printers, etc.
- Organize bookkeeping and issue invoices/checks
- Record meeting minutes and dictations
- Perform an inventory of office supplies and order what is needed
Front Office Requirements and Qualifications
- College diploma or equivalent
- Successful work experience in a front office setting or in another clerical position
- Strong working knowledge of office procedures and basic accounting principles
- Ability to effectively use and maintain office equipment
- Solid knowledge of Microsoft Office
- Outstanding communication skills
- Great organizational and multitasking abilities
Nice to Have
- Associate’s degree preferred
- Excellent typing skills with experience taking dictations a plus
Similar Job Titles
- Front Desk Clerk
- Receptionist
- Secretary
- Administrative Assistant
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The post Front Office at Limited Liability Company is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/
