KenyaEquity Bank Limited (The “Bank”) is incorporated, registered under the Kenyan Companies Act Cap 486 and domiciled in Kenya. The address of the Bank’s registered office is 9th Floor, Equity Centre, P.O. Box 75104 – 00200 Nairobi. The Bank is licensed under the Kenya Banking Act (Chapter 488), and continues to offer retail banking, microfinance and related services. The Bank has subsidiaries in Kenya, Uganda, South Sudan, Rwanda and Tanzania. Its shares are listed on the Nairobi Securities Exchange and Uganda Securities Exchange. Equity Bank was founded as Equity Building Society (EBS) in October 1984 and was originally a provider of mortgage financing for the majority of customers who fell into the low income population. The society’s logo, a modest house with a brown roof, resonates with its target market and their determination to make small but steady gains toward a better life, seeking security and advancement of their dreams. The vast majority of Africans have historically been excluded from access to financial resources.
Job Purpose
The Senior Administrative Assistant’s role will be to work with the management team, to contribute to the development and implementation of organizational strategies, policies and practices. This position will also interact with all head of pillars to ensure maximum support is given where need be.
Provide administrative support and assistance to the teams at Equity Group Foundation.
Responsibilities
Main duties
- Organizational Effectiveness
- Support in executing the calendar of events and functions for the Education and Leadership pillar
- Build and manage relationships with shared services functions for efficient and effective operations at the pillar level
- Support communications management-Interdepartmental communications and information distribution.
Procurement:
- Timely Support in procurement of goods and services in compliance to the bank requirements
- Timely dispatch of the procured goods and services to the point of use
- Lead coordinate in courier services- locally and Internationally
Logistics Management:
- Travel logistics support, locally and Internationally by air or road
- Management of facilities and equipment, allocation of meeting rooms, meetings scheduling and conference calls setup
- Knowledge Management
- Champion the Business Continuity Planning Processes and Trainings
- Inventory, Information, and document management with an efficient archival process.
Guest management and customer relations for the foundation
- Manage guest relations and comfort
- Assist in resolving of internal & external customer inquiries in person and on e- platforms
- Support in staff onboarding and clearance
- Facility maintenance and repairs
- Perform other tasks as assigned by the supervisor.
Requirements
Key Competencies
- Organizational and planning skills
- Communication skills
- Information gathering and monitoring skills
- Problem analysis and problem-solving skills
- Judgment and decision-making ability
- Initiative
- Confidentiality
- Team member
- Attention to detail and accuracy
- Adaptability
Qualifications
- Bachelor’s Degree in a recognized university preferred
- Minimum 2 years’ in a similar role
- Ability to prioritize and take initiative
- A team player with excellent communication and interpersonal skills
- Mature and detail oriented
- Proficient in MS Office (Word, Excel, Outlook, and PowerPoint).
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