Office Administrator at ITEC Engineering Limited

We are a leading regional consultancy firm specialized in transportation engineering planning, design, and management. We offer services in: urban and regional transportation planning; infrastructure provisions for motorized and non-motorized traffic; traffic impact assessments; transport policies and strategies; road safety; and environmental and social impact assessments. To achieve our mission, we always give quality advice anchored on sound international engineering principles, standards and practices.

Job Responsibilities

1. Working as the secretary to the Managing Director.
2. Managing the reception area, including welcoming customers and guests.
3. Managing company correspondence, including phone calls, emails, letters and packages.
4. Performing basic accounting duties.
5. Handling bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking and submitting government regulatory and statutory requirements on time.
6. Managing human resource procedure.
7. Organizing meetings and scheduling appointments.
8. Keeping records and databases for personnel, finance and office consumables.
9. Making travel arrangements for business executives and employees.
10. Supervising the office assistant and office cleanliness.
11. Undertaking any other office administrative services duties that may be assigned.

Required Skills

1. At least a Diploma Certificate in the relevant field.
2. At least 5 years’ proven experience in a related role such as office administrator, Receptionist or other relevant position.
3. Exceptional leadership, organizational and time management skills.
4. Presentation skills and customer services knowledge.
5. Outstanding verbal and written communication skills.
6. Working knowledge of accounting procedures.
7. Skills in human resource management.
8. Knowledge of computer programs used in daily office administration functions such as word processors and spreadsheets.
9. Proficiency in filing and data management, including the ability to manage business correspondence and handle confidential information
10. Excellent problem-solving skills and an aptitude for team-work.
11. Must have proven high level of integrity.
12. Knowledge of ISO 9001:2015 standard is desirable

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