HR Administrative Responsibilities 65%
- Update and maintain the WIBA and medical staff list quarterly in collaboration with the Regional HR hub;
- HR payroll functions, collating payroll paperwork ahead of 100% check by HR Manager;
- Act as Prism HR Administrator for locally engaged staff. Help new arrivals to set up their IT accounts and close down accounts of former staff;
- Maintaining local HR records and weeding files for departed staff;
- Manage the locally engaged staff medical contract and liaise with the contractor on individual member issues;
- Update and circulate Next of Kin details every six months;
- Update BHC staff lists including new arrivals/departures;
- Track new staff arrivals and departures, changes in personal circumstances i.e. promotions and resignations and inform Accounts Team by 15th of each month;
- Maintain workforce data and provide quarterly reports to the Post Operations Board;
- Updating geographical expenditure guide (hotels and other local facilities);
- Provide logistical support for Regional Learning and Development Team (RLDT) training events.
Community Liaison Office Support 35%
- Information gathering and resource management for families, partners and officers (including those not yet at Post). This will include:
- Maintaining a list of spouse/partner employment opportunities at Post (including through the completion of the Diplomatic Service Families Association – DSFA Spouse and Partner Annual Employment Report);
- Children’s education: completing School (and Nursery) Information Sheets (of authorised schools at Post). Regular monitoring of those schools;
- Monitoring and oversight of adult education opportunities; care and training opportunities; single officer and foreign born spouse/partner issues; recreational facilities;
- Arrival and departure coordination;
- Providing guidance and support to UK-Based staff and partners on National Hospital Insurance Fund (NHIF) and National Social Security Fund (NSSF) requirements as employers of domestic staff;
- Co-ordinating the UKB staff and spouses Medivac database.
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The post Foreign and Commonwealth Office Job Vacancy : Human Resources Administration Officer is republished from Jobs – Jobs in Kenya – https://jobwebkenya.com/
