Terms of Service Permanent & Pensionable
Place of Work: Headquarters
Directorate: Corporation Secretary / Legal Services
Reporting to: Deputy Director, Corporation Secretary & Legal Services
Supervises: Senior Legal Officer
Job Purpose
The job holder will play a key role in the execution of the Directorate’s programs and managing Board meetings by providing Company Secretarial Services. Developing, implementing and managing an organization’s compliance program. Coordinating with state regulations. Planning, implementing and overseeing risk-related programs. Creating and coordinating proper reporting channels for compliance issues.
Duties and responsibilities:
- advising the Authority on all legal matters that may arise in the Authority’s operations;
- drawing and vetting of Contracts, agreements and other legal documents;
- following up on cases filed against the Authority and preparation of legal reports and opinions;
- assisting in developing, implementing and reviewing legal policies and procedures to ensure that they are in tandem with the existing legislation;
- Negotiating for contracts;
- coordinating service providers in legal matters involving the Authority;
- initiating legal action on behalf of the Authority on recovery measures;
- undertaking legal research;
- advising the Authority on the legislation that affect the Road Sub-Sector and changes made thereof;
- providing Company Secretarial services to the Board through coordination of preparation of Board agenda and papers by Heads of Departments and Sections and arrangement of Board and Board Committee Meetings;
- attending Board meetings and communicating resolutions of the Board to the Heads of Departments and Sections for timely action;
- preparing Minutes of the Board in a timely manner and ensuring their circulation;
- Keeping custody of the records of the Board and the preservation of original documents;
- monitoring compliance with regulatory and legislative requirements;
- providing of day to day legal and regulatory support to the functional areas covering general compliance queries and reviews; and
- liaising with external lawyers on all cases filed against the Authority to ensure instructions, witnesses and statements are procured on time;
Job Specifications
For appointment to this grade, a candidate must have: –
- A minimum of eight (8) years and at least three (3) experience in supervisory role in the Public or Private Sector;
- Master’s Degree in any of the following disciplines; Law, or its equivalent qualification from a recognized institution;
- Bachelor of Laws degree from a recognized institution;
- Postgraduate Diploma in Legal Studies from the Council of Legal Education;
- Admitted as an advocate of the High Court Kenya;
- Annual Practicing Certificate from the Law Society of Kenya;
- Certificate of good standing from the Law Society of Kenya;
- Demonstrated Management Competency including Project Management skills;
- Proven Proficiency in computer applications; and
- Fulfilled the requirements of Chapter Six of the Constitution
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