Purpose of Position
To lead the establishment and maintenance of an effective reporting, monitoring, evaluation, accountability and learning system, of the OVC Program. She/he will ensure that the OVC project complies with all USAID reporting requirements for performance monitoring and evaluation and serve as the technical expert in all matters pertaining to evaluation, monitoring, program review, and other performance standard requirements relating to the USAID PEPFAR reporting strategy.
Major Responsibilities
Technical and Leadership Support, 30%
- Develop and update framework and system for Grant’s MEAL in accordance to the design document, donor requirements and World Vision Requirement
- Oversee and coordinate execution of key M&E components (assessment, design, implementation, baseline, monitoring, evaluation, transition, learning and documentation) across the sub-grantees with particular focus on results and impacts as well as lesson learnt
- Participate in development of the annual work plan and budgets, ensuring alignment with technical approach
- Take lead in conducting periodic peer reviews to check for alignment and compliance to USAID and WV Partnership standards
- Ensure that Sub grantees demonstrate required MEAL capacity and ensure that core information for grant management, partners, and funding agencies is available.
- Identify MEAL requirements that require consultancy or partnership, planned for and executed effectively.
- Put in place business process and guidelines to facilitate regular monitoring, tracking and evaluating the performance of sub-grantees.
- Conduct readiness assessment: the incentives at the system level, the beneficiaries and existing capacity
- Identify the need and draw up the ToRs for specific studies and action researches; procure, guide and supervise consultants or organizations that are contracted to implement special surveys and studies required for evaluating grant effects and impacts
- Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships support spiritual development of his/her team.
Quality Assurance and Reporting, 30%
- Ensure the successful development, elaboration and roll out of implementation strategies and operational guidelines
- Coordinate and ensure timely submission of a quality and comprehensive progress report
- Guide staff and sub-grantees/implementing partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission.
- Coordinate review and provision of timely feedback to the sub-grantees/implementing on the regular statutory reports
- Prepare consolidated progress reports for grant management including identification of problems, causes of potential bottlenecks in the project implementation, and providing specific recommendations
- Undertake regular visits (including occassional integrated missions) to the field to support implementation of MEAL and to identify where adaptations might be needed
- Ensure internal control systems are implemented to mitigate risks and ensure accountability that will result in good audit ratings
Capacity Building and guidance, 20%
Organize (and provide) refresher training in MEAL for grants staff, implementing partners, local organizations and primary stakeholders with view of strengthening local MEAL capacity
- Ensure the consolidation of a learning culture – based upon evidenced-based best practices and industry standards – to enable project staff to achieve and/or surpass established targets and standards and;
- Impart appropriate mentoring, coaching and supervision in order to equip, motivate and empower technical specialists in the area of M&E.
- Clarify M&E responsibilities of different project personnel and provide requites ongoing coaching and guidelines.
- Guide staff and sub-grantees to identify and resolve issues and challenges in monitoring systems, using ongoing mentorship and coaching approach
- Ensure timely communication, documentation and publication of MEAL findings and lessons at all levels and disseminate for timely utilization and decision making
Networking and Strategic Engagements, 15%
- Engagement with the government (Health Ministry department) to ensure that data sharing and learning practices are in harmony
- Ensure active involvement of stakeholders in iterative MEAL process as appropriate
- Network with external and WV internal partners to promote learning and achieve M&E excellence
- Ensure effective engagement with Government departments, Regional technical/sector representatives.
- Resource mobilization support through provision of valid evidence
Others 5%
Knowledge, Skills and Abilities
- Minimum of a Master’s Degree or higher in Public Health, or other relevant Social Sciences discipline
- Minimum of six (6) years working in monitoring, evaluation and research in the public health field, with progressively increasing level of responsibility.
- Experience working with multiple stakeholders and familiarity with PEPFAR indicators and reporting requirements
- Demonstrated expertise in rigorous quantitative and qualitative research and analytical methods including research/study design and implementation, design and data analysis, rapid appraisals, etc.
- Demonstrated hands-on practical experience setting up and managing Monitoring, Evaluation and Research (MER) Systems for Health Programs in developing countries.
- Demonstrated knowledge of management information systems (MIS).
- Excellent report writing, analytical and communication skills, including oral presentation skills, knowledge management and dissemination of research findings (in English).
- Statistical training certification especially on data analysis, advanced excel, SPSS, On-line data collection platforms
- Experience in building capacity/Training of staff on relevant technical fields and especially on MEAL;
- Familiarity with and a supportive attitude towards processes of strengthening local organizations and building local capacities for self-management
- Willingness to undertake regular field visits and interact with different stakeholders, especially primary stakeholders
- Experience in production of high quality briefs and reports
- Experience in publications of articles/journals
- Health related action research experience
- Project Management certification (PMP1 or PMD 2) is an added advantage
- Strong leadership and management skills
- Ability to take initiative, solve complex problems, exercise independent judgment
- Ability to maintain performance expectations in diverse cultural contexts;
- Experince working in fragile and interfaith contexts.
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