Org. Setting and Reporting
The post is located in the UNODC Regional Office for Eastern Africa (ROEA) of the United Nations Office on Drugs and Crime (UNODC) in Nairobi, Kenya. The incumbent will work under the general guidance of the UNODC Representative, ROEA and the direct supervision of the Programme Management Officer (Programme Management and Analysis) and in close cooperation with the Financial Resources Management Service (FRMS) based at UNODC headquarters Vienna.
For more information on UNODC, please visit our website: www.unodc.org
Responsibilities
The Associate Finance and Budget Officer will perform tasks in the areas of administration, budget management and financial analysis. Within assigned authority, the incumbent will be responsible for the following duties:
•Review, analyse and assist in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
•Assist managers in the elaboration of resource requirements for budget submissions.
•Provide support to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the programme budget and allotments issued.
•Review, analyze and assist in the finalization of cost estimates and budget proposals related to the activities.
•Monitor expenditures of the Programme(s) against approved costed work plans and keep track of project expenditure per activity and donor/pledge ID, status of implementation and ensure compliance with United Nations financial rules and regulations; initiate project and/or budget revisions as required.
•Review requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
•Prepare budget performance submissions and assist in finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
•Prepare and submit for approval financial reports as per donor requirements and in cooperation with the Financial Resources Management Service in Vienna.
•Assist managers in the elaboration of resource requirements for budget submissions.
•Coordinate with other finance and budget staff on related issues during preparation of budget reports.
•Draft or prepare correspondence to respond to enquiries in respect to relevant financial and budget matters;
•Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with United Nations policies and procedures.
•Provide guidance, training and daily supervision to other general service staff in the areas of budget and finance.
•Perform other work-related duties, as assigned.
Competencies
Professionalism: Has knowledge of administrative, budgetary, financial and human resources policies and procedures. Is able to apply various United Nations administrative rules and regulations in work situations. Has conceptual analytical and evaluative skills to conduct independent research and analysis; is able to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable
Education
An advanced university degree (Master’s degree or equivalent) in business or public administration, finance, management, economics, international relations or a related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).
Work Experience
A minimum of two years of progressively responsible professional experience in administration, finance, accounting, human resources management or related area is required.
Work experience in grants, project and fund management applications, is required.
Experience in working with an ERP (Enterprise Resources Planning Software) system is required.
Experience in working with SAP/Umoja is desirable
Experience in handling EU operating processes is desirable.
Work experience in an international organization or within the United Nations system, including experience in applying financial rules/regulations as well as procurement rules, is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.
Special Notice
•This temporary position is available for three months. Actual filling of this position and actual duration of the assignment is subject to availability of funding. If the selected candidate
is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
•While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
•Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
•Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement”. Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
•Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
•Nairobi is classified in the B category (family duty station).
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
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