Job Description
Under the guidance of the Programme Management Officer and the Unit Leader and within delegated authority, the incumbent will perform the following duties:
Responsibilities
- Support the development of project monitoring system to manage and track project activities for the improvement of tenure security in informal settlements in Mashimoni (Nairobi) and Kwa Bulo and Mnazi moja in Mombasa County, Ministry of Lands, Physical Planning and Urban Areas Management of the Turkana County Government ensuring delivery of outputs by local partners in compliance with signed agreements;
- Assist with the oversight of the performance of logistical and administrative tasks related to planning and delivery of project activities;
- Monitor and analyse specific aspects of programme/project development and implementation; review relevant documents and reports; identify problems and issues to be addressed and recommends corrective actions; liaise with relevant parties.; identifies and tracks follow-up actions.
- Work with government and other key partners in Kenya to facilitate the implementation of GLTN’s country level work.
- Ensure that cooperation partners submit technical and financial statements in appropriate formats and undertake initial review of submitted audit statements for any observations/qualified opinion requiring follow up action
- Support the Progamme Manager with carrying out checks on selected operational aspects of the work of the programme in Kenya such as verifying supporting documents submitted by implementing partners in relation to payments made for activities completed as well as undertaking site visits, collecting, analysing and presenting data to the programme managers.
- Provide administrative and substantive support in the achievement of programme and project results by facilitating operational aspects of project inputs and under national execution in terms of drafting terms of reference for field personnel, review and editing of Agreement of Cooperation.
- Assist with the review, appraisal and revision, as necessary, of submission for substantive programme/projects, ensuring compliance with mandates, guidelines and programme/project objectives and Result Based Management principles in relation to the UN-Habitat PAAS and Work Programme Logframe.
- Ensure the strategic and efficient management of office and programme financial resources through planning and tracking of available resources, exercising appropriate financial controls in the field operations;
- Provide technical inputs and support to all related capacity development initiatives such as learning events, orientation-workshops and training including design preparation, training execution and documentation related to the programme.
- Support the implementation of the Kenya country level operations by ensuring adherence to policies and established procedures by reviewing and making recommendations on the internal control systems and procedures.
- Contribute to the over-all planning, monitoring, reporting and evaluation of project activities.
- Development of context – relevant tools enabling the programme managers to effectively and professionally monitor and report on project and programmes.
- Facilitate and support the regular maintenance of the asset register and inventory and procurement of equipment requirement for the projects.
- Perform other duties as required in support of the field operations in Kenya.
Competencies
- PROFESSIONALISM: Knowledge of administrative, budgetary and financial policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
A first-level university degree in Business Administration, Finance, Project Management, or related field, is required. An advanced university degree (Masters) in one of these areas would be an asset.
Work Experience
A minimum of two (2) years of progressively responsible experience in Programme Management, Technical Cooperation and Administration of Projects at the local level or related area is required. Experience of work in Kenya and in collaborating with government officials, as well as with other partners is required. Working experience in an international organisation/NGO – within multi-cultural international institutions is highly desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this position, fluency in English and Kiswahili/Swahili (both oral and written) is required. Knowledge of other local languages of Kenya would be an asset, especially for liaising with Government officials.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
Appointment against this post is on a local basis. THIS POSITION IS OPEN TO NATIONALS OF KENYA ONLY. Appointment against this position is for an initial period of one year and may be subject to extension.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
“Internal Applicants: When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. ”
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
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