Job Description
The main activities of the Monitoring and Evaluation resource supported through funding of the IKEA the project will include:
- Audit of MEL systems in East Africa
- Audit to focus on Monitoring, Evaluation, Accountability & Learning Essential Standards (UK NGO basic sector standard)
- Embed three MEAL Essential Standards in HIH EA programs (starting with IKEA as a template)
- Log frame, every project has a project log frame that is used as project implementation and management tool.
- M&E plans and standardized monitoring data collection tools and methods: Every project has a project M&E plan that lists all the indicators in the project; defines all the indicators in a detailed way and outlines who collects analyzes, reports, verifies the data and how often. Specifically,
- Finalize indicator definitions: A part of this work that is key for IKEA are organizational definitions i.e. Enterprise; Job; Green Job & the organizational approach to capturing this data.
- The role would incorporate: Defining and standardizing across the organization these definitions and ensuring that they are adhered to.
- Review data collection tools: This work will also incorporate a review of data collection tools and approaches. IKEA are keen to understand how we ensure accurate income/savings/expenditure data; whether we should incorporate more longitudinal approaches; how we measure climate resilient activities – what tool and how?
- Finalize and embed a cross-network Results Framework-This will include representing HIH EA in the HIH network MEL working group and working with network partners to progress a cross-organizational Results Framework.
- Align standard indicators; approaches and data collection tools within M&E plans with this new standardized approach.
- Evaluation plan: Every project has a 2-page document outlining that specific project’s approach to evaluation. To address questions like: What are the key learning/evaluation questions in the project? How much funding is allocated? Internal or external? Topline methodology and key responsibilities.
- Support learning and Knowledge Management:
- Objective: Support integration of digital data capture across the organization. Maximize the opportunity for analysis and evaluation before, during and after a given programme.
- Deliverable:
- Agree on a plan with ICT and M&E team around the key priorities (and issues to address) through the updated MIS and its linked digital tools (for data collection; evaluation; dashboards etc.)
- Objective: Improve data use throughout the organisation. Ensure project managers and M&E team have the tools and skills needed to access understandable data reports and ensure issues highlighted by the data reports are addressed.
- Deliverable: Design and roll-out training to key staff (PMs, M&E team and Branch Managers) around internal data systems and how to maximise their use in day to day project management and evaluation.
- Objective: Improve internal analytical capabilities, starting with IKEA project.
- Deliverable: Train M&E staff on basic analytical tools and approaches, using IKEA Foundation project as a worked example.
- Contribute towards development of updated MEAL function for HIH EA
- Objective: Provide HIH EA with a strategy and roadmap towards a strengthened and appropriate MEAL function
- Deliverable: An action plan for addressing remaining gaps in HIH EA MEAL function, including recommendations for team structure, key roles and responsibilities and resources required (both human and financial).
Qualifications and Experience:
- Minimum 7-10 years’ experience working on M&E across different programs or organizations (and ideally in Kenya as well other countries or contexts)
- Excellent knowledge of MEL and MIS with an ability to think both strategically and operationally around the introduction and implementation of appropriate tools, processes, and strategies;
- Good experience designing and introducing new results frameworks at organizational level and/or leading MEL related change initiatives
- Experience of livelihoods programming, including common indicators use within the sector and the approaches for measuring these
- Track record of capacity building M&E staff on areas such as measurement, indicators, analytics, and new systems
- Experience working on or leading a digital transformation would be an advantage
Budget & LOE:
The LOE required is estimated at around 100 days.
Submission of proposal:
Interested candidates (preferably working as a team) should submit their proposal by 10th September,2019. The proposal should be submitted over email to the following email address: procurement@handinhandea.org specifying ‘Monitoring & Evaluation Resource’ in the subject line. The consultant agencies/bidders are asked to provide:
- A letter of interest.
- A technical and financial proposal that describes data gathering and sampling methods and a detailed financial breakdown respectively.
- A proposed process and timeframe for the evaluation.
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