The incumbent will be responsible for the receiving, storing and issuing all goods purchased facilitating for buying of required items that are not in stock and maintaining records of all stores operations in accordance with Palacina Policies, Procedures, and Standards laid out by Management to ensure maximum internal and external
customer satisfaction.
Responsibilities:
- Receives deliveries by checking; Quantity, Specifications and Price
- Ensures the arrangement of all goods received are put into the storage area according to the FIFO principle:
- Receive and post delivery notes and invoices on the Material Control (MC).
- Posts all invoices in the invoice records book and share with accounts team
- Issues the goods against authorized Material Control (MC) requisition forms.
- Appraises the performances of all the regular suppliers and submits appraisal reports to the purchasing manager every three months.
- Verify and track received inventory and complete inventory reports and logs per Palacina guidelines.
- Reconcile shipping invoices and receiving reports to ensure count accuracy.
- Resolve discrepancies noted in received goods immediately per Palacina guidelines.
- Communicate with proper management regarding any loss or damage to goods
- Ensure all deliveries are received at the designated receiving area only per Palacina guidelines
- Ensure all invoices are stamped and dated with the appropriate receiving stamp upon deliveries per Palacina guidelines
- Ensure all invoices are signed with name from related department heads per Palacina guidelines.
- Conduct spot checks and advises the purchasing manager on minimum, re-order and maximum levels
- Checks meat container temperatures and reports to the Purchasing Manager of any irregularities, i.e the temperature should be –5 degrees to –10 degrees centigrade.
- Responsible for stores cleanliness, tidiness and ensure the stores are well illuminated
- Ensure that HACCP points are taken into consideration while receiving items and must follow the Hygiene standards.
Qualifications:
- A Diploma in Stores Management or Purchases and Supplies Management or its equivalent from a recognized institution
- At least 2 years’ experience in a similar role preferably in the Hospitality industry in a 4 star or 5 Star Hotel.
- 03 verifiable references (non-relatives)
- Be tech savvy and have a working knowledge of various computer software programs MS Office, Receiving Software, Material Control (MC), Micros POS & Sun System.
- Very presentable and 100% fluency in both written & spoken English
- Be Honest, Trustworthy & Reliable
- Be open to working flexible shifts and on weekends and holidays.
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