Ref: DCSCHRIO/KUTRRH/5
Department: Clinical Services
Section/Unit: Health Records & Information
Reports to: Director- Clinical Services
Direct Reports:
- a) Senior Health Records & Information Officer
- b) Health Records & Information Officer I
- c) Data Entry Clerk
Job Purpose
Reporting to the Director – Clinical Services, the Chief Health Records & Information Management Officer job exists to coordinate and provide health records & information management services, provide research and training, and advice the same at KUTRRH.
Responsibilities
- Plan for all health records & information management services and resources required in the unit of the hospital; and participate in and contribute to its overall strategic planning of the hospital.
- Coordinate the implementation of the hospital strategic plan in the health records & information management unit within its vision, mission and culture and other national and international healthcare and frameworks.
- Chair health records & information management unit and act as its contact person all its services, research and training matters in the hospital.
- Ensure that health records & information management unit of the hospital has all human and non-human resources required to offer health records & information management services, research and training in the hospital.
- Participate in the recruitment and disciplinary action and processes of health records and information management staff in the hospital.
- Coordinate and provide health records & information management services and service delivery in the health records and information management unit of the hospital ensuring that they meet the expected standards and compliance in the hospital.
- Supervise health records & information management staff together with their services, in the unit of the hospital to ensure that they offer timely services within the expected standards, complying with the established ethics and regulations in the hospital.
- Ensure and coordinate continuous training and development of health records & information management staff for their effective and efficient performance and productivity in the hospital.
- Coordinate and provide health records & information management research and training within the hospital.
- Provide health records & information management services’ advice to the hospital executive and other sections/units and the general public in the appropriate media.
- Monitor and evaluate progress and achievement of the health records and information management unit and services, research and training programmes in the hospital, and prepare and disseminate periodic reports appropriately.
Qualifications
- Bachelors in Health records & information management or related degree from a recognized institution.
- Masters in Health records & information management will be an added advantage
- At least seven years’ working experience as a Senior Health Records & Information Management Officer, five of which should be at a Senior Management Level
- Computer literate
- Knowledge of relevant legislations
- Knowledge of professional standards
- Track record of clinical research and training in a reputable institution
Soft skills required for the job:
- Communication skills
- Organizational skills
- Leadership skills
- Observation skills
- Analytical skills
- Team building skills
- Ability to work under pressure
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