The Grants Manager is a key staff member within the IRC Kenya Programs Department, responsible for proposal development and ensuring the proper implementation of all grant compliance policy and procedures through appropriate coordination and information dissemination. The Grants Manager reports to the Deputy Director, Grants and Accountability (DDGA) and works closely with the Program Coordinators and Managers and the Regional Officers in New York and London.
Key Responsibilities
Program Design and Proposal Development
- Coordinate proposal and budget development process for concept notes and proposals
- Review potential funding opportunities and provide a brief to senior management that will inform the go/ no go decision
- Submit proposals and budgets for review at HQ ensuring that the grant applications are prepared according to the required format and submitted to donors where applicable.
- Research on potential funding opportunities
- Design and deliver proposal development capacity building training and contribute to the development of proposal development skills among IRC Kenya staff
- Provide day-to-day support and advice on funding issues relating to current grants and planned proposals to IRC Kenya staff
Sub-grant management
- Review sub-grants for compliance with donor rules and regulations
- Provide feedback and request clarifications on sub-grant documents that have been submitted for approval
- Support Program Manager’s in the drafting of partner agreements
- Maintain master files on sub-grants on hard copy and in the share drive
- Oversee all internal, external and sub-grantee reporting with programs and finance, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements.
Communication
- Liaise with donors regarding funding opportunities. Where applicable, meet with representatives of funding agency to work out final details of proposals and budgets
- Maintain excellent relationships internally within IRC and with all IRC’s partners, such as WFP, ECHO, UNHCR, CDC, UNICEF, UNFPA and local authorities.
- Oversee development and maintenance of headquarters and field reporting systems and processes related to grants management
- Maintains master files on grants on hard copy and in the share drive. Monitor paperwork connected with grant-funded programs
- Conduct monitoring visits to field locations
Human Resources
- Provide technical back stopping for field based grants officers
- Support the program department in other recruitments if requested
- Orient relevant staff of all departments to donor requirements and work closely with all IRC departments and field units to comply with donor requirements
- Undertake other tasks as requested by the Deputy Director of Grants and Accountability, the immediate supervisor.
Key Result Areas
- Quality Proposals and concept notes
- Effective partner management
- Donor compliance
Qualifications
- University degree in international relations or other relevant field.
- Master’s Degree Desirable
- 3 to 5 years of INGO field experience in a similar position: grants management, proposal development (program narratives and budgets) and donor reporting.
- Knowledge of UN (UNHCR/ UNDP/ UNICEF/WHO), US (USAID/OFDA), EU (ECHO/ EC) and UK (DFID) donor regulations, procedures and requirements
- Proven ability to develop winning proposals to public and private-sector donors
- Excellent written and spoken English essential
- Excellent organizational skills, ability to determine priorities and attention to detail a must
- Ability to work in a multicultural context as a flexible and respectful team player
- Willingness to travel to the field as and when needed
- High-level of knowledge and practice with Word, Excel, Outlook, etc. required
- Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work
- Ability to work with tight deadlines for proposal development/ information needs
- Please make sure to include copy of Certificate of Good Conduct in your application.
Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.
IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
Disclaimer
Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes
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