This position is located in the Human Resources Section of the United Nations Support Office for Somalia (UNSOS). The Human Resources Officer will be based in Nairobi and reports to Chief, Staff Selection Unit and Chief, Human Resources Officer. The incumbent will be supporting the Staff Selection Unit and will be providing supervision and guidance to a team of 4-5 staff members.
Responsibilities
Within delegated authority, the Human Resources Officer will be responsible for the following duties:
RECRUITMENT AND PLACEMENT:
• Identifies upcoming vacancies in coordination with client offices.
• Prepares vacancy announcements, reviews applications, and provides a short-list to those offices.
• Arranges and conducts interviews to select candidates.
• Reviews recommendation on the selection of candidate by client offices.
• Serves as ex-officio in appointment and promotion bodies, examinations boards, and prepares and presents cases to these bodies.
• Prepares job offers for successful candidates.
• Monitors and evaluates recruitment and placement related activities of client offices, and recommends changes or corrections related to procedures to these offices.
• Supervises and monitors the work of the Human Resources staff in the direct unit.
•Providing guidance and direction to Assistants in carrying out all human resources administrative transactions including review of staffing tables to identify vacancies
• Maintain human resources information systems, including constant update and generation of information and reports for use by management;
•Plans, organizes, develops, coordinates and administers substantive assessment tests and other tests related to recruitment of professional, general service and other categories of staff.
•Contributes to the development of a set of actionable and targeted change management plans, including coaching and training in order to implement these responsibilities and reports on possible gaps and risks.
GENERAL:
• Provides advice and support to managers and staff on human resources related matters.
• Prepares special reports and participates and/or leads special human resources project.
• Keeps abreast of developments in various areas of human resources.
Competencies
Professionalism: In depth knowledge of human resources policies, practices and procedures in staff selection policies and procedures and ability to apply them in an organizational setting. Demonstrable experience in management and supervision of junior staff in recruitment activities and establishment of monitoring and reporting tools. Ability to identify issues, formulate opinions, make conclusions and recommendations; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education
An advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five (5) years of progressively responsible experience in recruitment is
required.
Hands-on experience with HRIT systems, such as Inspira and Umoja, is required.
Experience in supporting hiring managers with staff selection process for national and
international positions is required
Experience in a UN field mission, particularly in hardship
conditions, is desirable.
Experience supporting large missions from a back-office environment
is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of other United Nations official languages is an advantage.
Assessment
Evaluation of qualified candidates may include a written assessment and/or competency-based interview.
Special Notice
• This position is temporarily available for a period of 6 months only. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
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