- Ensuring that all correspondence (both incoming and outgoing) are disseminated and processed effectively
- Ensuring that In charge of effective dissemination of information and notices within the department and to other departmental heads
- Handling incoming telephone calls/faxes and confidential matters.
- Liaison between Department and internal clients.
- Ordering of stationery for the department
- Ensures that the required documentation is prepared in a timely manner and submitted to the immigration authorities and follow up to ensure that the visas/work permits are issued.
- Maintains optimal relationships with the relevant Government officials to help ensure that applications are approved.
- Ensure payments as per Expat benefit is effected in a timely manner e.g. school fees, rent, vacation tickets
- Processing of business travel applications and follow up for validation of same
- Document and distribute minutes from meeting and follow up on action points from responsible parties
- Present documents for CEO’s sign off as presented by respective parties within the company
- Enter payments to the system and follow up approvers and process until payment is made
- Handling and screening visitors
- Book meetings appropriately and in agreement with the CEO
- Usher in guests as per the CEO’s scheduled diary
- Prepare accordingly for each meeting for the CEO by ensuring availability of accommodations and refreshments if required
- Receive on behalf of CEO and disclose all gifts as received from vendors and external parties as per the code of conduct
- Follow up and brief CEO on scheduled events and projects as directed
- Sit in the events CFT committee to ensure all events meet minimum company standards
Qualifications
- High Degree of Integrity
- Capable of working under minimum supervision
- Hardworking, resilient and pro active
- Excellent communication – both written and spoken
- Excellent interpersonal skills
- Mature – able to engage Senior Management and VIP guests
- Good organizational
- Willing to learn
- Good multitasking skills
Educational Level
- Minimum of Diploma in Secretarial Studies
- Well versed in MS Computer packages i.e. Word/ Excel/ PowerPoint
- 5 years’ experience in a busy environment
The post PA To Managing Director at Sheer Logic appeared first on Jobs in Kenya - http://jobwebkenya.com/.
The post PA To Managing Director at Sheer Logic is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/
