This position is responsible for support and facilitation of administrative and logistical functions in the office of the chairperson and commissioners’ offices.
Operational Responsibilities
- Compile board papers and related documentation that concern Human Rights in Kenya for the monthly Commissioners Statutory Meetings to address the Commission’s mandate of acts as a watchdog over the Government in the area of human rights
- Provide logistical support for both international and domestic travel the Chairperson and Commissioners’ offices such as pursue the visa process, book air tickets
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- Monitor the Chairperson and commissioners leave records to ensure availability of a commissioner at any one time by maintenance of schedule of leave proceeded on, leave balances, filling of leave forms and update Human Resources
- Receive and screen all visitors to the office of the Chairperson, telephone calls, inward and outward mail and ensure relevant action is taken by respective officers
- Manage administration of formal events of the Commission such as logistics of high level delegations to the commission, logistics for international conference hosted by the commission
- Completes a broad variety of administrative tasks for the Chairperson including but not limited to: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Communicates directly, and on behalf of the Chairperson, with Board members, key stakeholders, Commission staff, and others, on matters related to Chairperson’s programmatic and administrative initiatives.
- Adhere to compliance with applicable rules and regulations set in Board Standard Operating Procedures regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
Qualifications
- Served in the grade of Office Administrator or an equivalent position for a period of three (3) years.
- Bachelor’s degree in Social Sciences or a relevant field from a recognized institution
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- Certificate in computer applications from a reputable Organization
- Secretarial qualifications are an added advantage
- Proficient in Microsoft Office
- Experience and interest in internal and external communications, partnership development.
- Met the requirements of chapter 6 of the constitution on leadership and integrity
Other Attributes
- Ability to work under pressure
- Problem solving skills
- Great attention to detail
- Respect for diversity
Shortlisted candidates will be required to submit copies of clearance certificates from the following institutions:-
- Kenya Revenue Authority (KRA)
- Criminal Investigations Department (CID)
- Higher Education Loans Board (HELB)
- Ethics and Anti-Corruption Commission (EACC)
- Credit Reference Bureau (CRB)
Please note that it is a criminal offence to provide false information and documents in the application.
KNCHR is an equal opportunity employer which offers a competitive remuneration commensurate to qualifications and experience. Qualified female candidates and Persons with Disabilities are encouraged to apply.
Only short listed candidates will be contacted.
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The post Senior Office Administrator at Kenya National Commission on Human Rights is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/
