The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs). In the field job holders report to the Country Director, Head of Field Office or the designate. In RBs and HQ, job holders report to a more senior Logistics Officer. Job holders are likely to focus on one specific area of logistics (i.e. budget preparation and management, commodity and warehouse management, supply chain, fleet and workshop management, port operation management, logistics cluster and information management) or manage teams within logistics operations to ensure supply chain strategies are implemented.
JOB PURPOSE
- Establish reports based on logistics movements and distribute them according to requirements and prepare/maintain transport information for reporting purposes.
- Define logistics / warehouse management strategy within the WFP policies and procedures and ensure effective integration of supply chain operations at the port and warehouses. Strong cold chain experience is desirable .
- Advise on logistics management and structures and staffing levels to ensure that they are always adequate to meet the requirements of the logistics strategy.
- Manage own warehouse and third parties, checking procedures are strictly followed, coordinate with superintendent / Labour and Clearance Agents for imports / exports for foods and non-foods items / commodities and make sure quality controls are done prior to dispatches, loadings and unloading.
- Follow and guide fumigation companies about implementation of their scope of work and evaluation of their performance.
- Manage monthly physical stocks counting, operations including all logistics assets in order to ensure timely and cost-effective delivery of WFP cargoes
- Identify, mobilise resources, implement and report on special logistics operations
KEY ACCOUNTABILITIES (not all-inclusive)
- Ensure the integrity of transport information and communication from shipping, transport units and warehouse teams including commodity tracking in WFP standard systems
- Coordinate logistics, port operation, warehouse management support services in the area of assignment. collect information and conduct market surveys for logistics services (transport, warehousing, Fumigation, …etc to assist CO in awarding competitive and cost-efficient service providers)
- Proven ability to implement process improvement initiatives
- Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained
- Implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse in accordance to WFP guidelines and RFQs
- In the event of food safety incidents, support investigation exercises to enable lessons learned to be documented and shared, to reduce re-occurrence of the incident.
- Prepare evidenced based recommendations for head of the office on tools to enable rapid response to the situations with food safety concerns
- Prepare evidenced based recommendations for senior staff on control measures to combat and reduce food commodity losses and food quality and safety issues.
- Provide trainings to WFP staff and external stakeholders on the key areas, such as quality control, food processing, loss prevention and mitigation, to build local capacity.
STANDARD MINIMUM QUALIFICATIONS
- Education: University degree in business administration, engineering, computer science, statistics or economics (preferably transport economics), or equivalent professional experience or extensive relevant logistics experience).
- At least 9 years’ experience in warehouse managerial/supervisory role, with progressively increasing responsibilities in the warehouse operations.
- Hands on experience in Warehouse Management systems implementation.
- Strong analytical, networking, and coordination skills with excellent written and oral communication.
- Experience in coaching and mentoring junior staff.
- Leadership, ability to work within and lead a team, strong drive for results, cultural sensitivity
LANGUAGES
- Working knowledge (proficiency/Level C) of English (enter other WFP language, if applicable) is required
- Basic knowledge of (enter secondary WFP language, if applicable) would be a plus
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
- Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
- Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
- Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.
People
- Look for ways to strengthen people’s skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
- Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
- Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
- Create an “I will”/”We will” spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios)
Performance
- Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
- Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
- Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
- Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.
Partnership
- Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning
- Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships
- Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
- Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.
OTHER SPECIFIC JOB REQUIREMENTS
- Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews
- Plan and lead on implementation of innovative logistics operations, initiatives and programs to ensure timely, efficient and cost-effective supply of direct or indirect food assistance
- Ensure that all staff are adequately trained, and identify any additional training needs to achieve high working standards
- Coordinate and provide logistics support to on-going air, land, sea, or rail operations in the region.
- Build productive relationships and partnerships with counterparts in UN agencies, NGOs, governments and the private sector to enhance WFP capacity.
- Provide support to the logistics team in other field and sub-offices
- Lead, supervise and motivate WFP staff providing coaching, training and guidance as required to ensure appropriate development and enable high performance.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Supply Chain Management and Optimization | Analyses context of country challenges in order to lead the design and management of supply chain network, to proactively mitigate and/or address dynamic supply chain challenges, to ensure operational optimization. |
| Planning, Project & Resource Management | Demonstrates the ability to design and manage the full lifecycle of project management, including planning, engaging with partners and key stakeholders, budgeting, strategically allocating material and human resources, implementation and reporting. |
| Information Management & Reporting | Ability to proactively identify gaps in information and findings, analyse and evaluate information, develop statistics, and translate into information management products to facilitate decision making and demonstrate performance. |
| Market Analysis, Contracting and Operational Execution | Demonstrates ability to analyse market trends, designs concepts of operations, negotiates and establishes contracts with WFP partners and service providers, ensures compliance with WFP rules and regulations and effectively executes logistics operations. |
| Warehouse and Inventory Management | Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures in the face of changing climates and conditions within region of expertise. |
| Technical Assistance and Coordination | Actively establishes and maintains networks, leads coordination and the provision of technical assistance, while demonstrating the ability to represent WFP to a broad spectrum of key stakeholders (e.g. providing services, and working with NDMOs/NDMAs). |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience evaluating and selecting service providers and third parties.
• Experience identifying transportation operations risks and maintaining documentation on emergency logistics preparedness.
• Experience determining with Supply Chain actors best transport modality/timing and liaising with agents and suppliers to meet deadlines.
• Experience preparing and managing transport and project budgets.
• Experience managing integrated air, sea, and land transport operations.
• Experience supervising professional staff.
• Experience in working in insecure and difficult environments.
• Experience working with interagency partners to assess and coordinate emergency/non-emergency response.
TERMS AND CONDITIONS
Interested and qualified candidates are requested to submit online applications ONLY.
Qualified female applicants are encouraged to apply.
WFP does not charge fees at any stage during the recruitment process.
NB: Please remember to upload the performance evaluations for the last two years.
DEADLINE FOR APPLICATIONS
The deadline for receiving applications is 26 November 2019.
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