The World Bank Group
Established in 1944, the WBG is one of the world’s largest sources of funding and knowledge for development solutions. In fiscal year 2018, the WBG committed $67 billion in loans, grants, equity investments and guarantees to its members and private businesses, of which $24 billion was concessional finance to its poorest members. It is governed by 189-member countries and delivers services out of 120 offices with nearly 15,000 staff located globally.
The WBG consists of five specialized institutions: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID).
The World Bank Group (WBG) International Monetary Fund (IMF) Health and Safety Directorate (HSD) serves approximately 18,000 staff of the two organizations with around 60% based in Washington DC Headquarters (HQ), and the rest in Country Offices (CO). This position will function as the OHS focal point in the Regional Nairobi HSD hub, in coordination with other HSD functional elements, Field Health Services and Counseling. The HSD mission is to protect and promote the health and safety of staff wherever they may be, taking account of their individual health status, working environment and job demands. This is achieved by managing health risks, offering an evidence-based, quality controlled occupational health and safety services, and nurturing trust in clients through professionalism and confidentiality.
Under the supervision of the Senior Occupational Health and Safety Specialist (II) the Occupational Health and Safety Analyst will aid in the delivery of the WBG Occupational Health and Safety (OH&S) Management System. This will include fundamental OH&S hazard identification, risk assessment and management principles, onsite evaluation, workplace investigation, data analysis, training and recommendations on program improvement. The H&S Analyst will direct and assist regional CO locations in the implementation of the WBG OHS Management system. This will include the development of OHS points of contact in CO locations.
Scope and Complexity
Acts within the HSD regional hub functional unit in day-to-day performance of the position’s functions including:
- Implementing the WBG overarching directives, procedures and guidelines for the WBG OH&S Management System.
- Assisting in establishing the accountability structure and framework for WBG OH&S Management System.
- Empowering staff engagement and involvement to foster ownership and accountability on OH&S issues throughout WBG CO locations with emphasis on Africa Region but not limited to supporting other regions as needed.
- Maintaining WBG management commitment and involvement in OH&S including the creation of a culture of OH&S across the AFR Region.
- Assisting in the design and implementation of a global hazard communications program across WBG.
- Assisting with Preparation, design and implementation of major OH&S work programs to reduce the likelihood of accident and injuries across the WBG staff through hazard identification, analysis and control.
- Assisting with Coordinating global OH&S initiatives, assessments and programs across the WBG.
- Providing technical briefings and content relevant to the ARF Region to the WBG OH&S committee and senior management on OH&S policy implementation, progress and accountability.
- Providing key technical assistance to WBG Emergency and Country Office Crisis Management Teams on assessment, emergency preparedness and response.
- Coordinating and interacting with United Nations (UN) System on OH&S programmatic elements.
- Making decisions, on potentially complex issues with updates to supervisor and team lead as necessary.
Duties and Accountabilities:
1.The incumbent is part of the HSD Regional Hub with a direct technical reporting line to the OHS Senior Specialist and administratively to the Regional Hub Task Team Leader (TTL) for delivery of occupational and environmental health and safety services within the agreed work program for the regional hub and HQ:
- Coordinate OH&S support to staff.
- Undertake OH&S environmental evaluations including workplace assessments on hazard identification and risk prevention mitigation measures in accordance with H&S hierarchy of control.
- Assist in the design and implementation of OH&S training platforms and programs including stratification of training to staff, managers and OH&S focal points in the processes of OH&S risk assessment and management processes.
- Assist in the design to establish behavior-based safety systems for risk and injury reduction.
2.Document and Data Management
- Assist in the design and contribute to an overarching OH&S data management system inclusive of incident accident reporting, incident accident investigation and actions and workflow processes for notification and tracking.
3.Operational Control
- Work to benchmarked standards on OH&S risks in compliance with Local and Regional National / International Guidelines and recognized authorities or standards (ACGIH, OSHA, ASHRAE, EU-OSHA, CDC, HSE).
- Implement OH&S strategies for risk and health hazards, inclusive of workplace and environmental hazard.
- Coordinate onsite health and safety evaluations within WBG including occupational and industrial hygiene strategy and assessments in consultation with Seniors Specialists and supervisors.
- Facilitate the operationalization of Health and Safety instruments across WBG locations.
4.Record and record management
- Assist in the design of a system to function as a repository for accident, incident, investigations, assessment reports corrective and preventative actions including as required noncompliance actions and follow-up where applicable.
5.Audit and continuous improvement
- Assist in the design and establishment of behavior-based safety systems to enhance audit and continuous improvement for risk and injury reduction
6.Monitors and evaluates the OH&S program by data analysis and identification of actionable items
Overarching Accountabilities
1.Operational Activities
- Responds organization wide to OH&S requests within a defined service time interval
- Provides support and technical advice to clients requesting OH&S services
- Reviews, develops and updates standard operating procedures
- Implements and guides users on the Incident Accident Reporting System
Selection Criteria
- A University level degree or equivalent in the disciplines of occupational / environmental / Health and safety. Familiarity and training in industrial hygiene and workplace experience with monitoring and detection programs and equipment from an accredited school, university, institute or college
- In the absence of the above, equivalent professional credentials combined with relevant education and experience can be taken into consideration
- 5 or more years relevant work experience including global OH&S implementation experience
- Valid professional health and safety affiliation, membership or registration and or a license to practice
- This will be a local hire however regional international experience and cultural understanding, as well as previous work with international populations to understand global variations in health and safety environments and health approaches would be advantageous
- Analytical understanding of OH&S management and track record of proactive involvement to promote safety and health in a global environment
- Knowledge of data analysis, biostatistics and epidemiology would be an advantage
- Knowledge and ability to counsel staff on OH&S issues in a culturally sensitive manner.
- Discretion and tact in dealing with highly confidential and sensitive information.
- Thorough knowledge and use of computer office technology such as Word, Excel, PowerPoint, Access and other major OHS/EHS Software management systems
- Proven skills in organizing, prioritizing, scheduling, planning and coordinating work
- Demonstrated oral, written communication skills (ability to convey ideas simply and in an engaging style)
- Fluency/proficiency in a second language French (oral and written) would be an advantage
- Demonstrated ability to build strong relationships with team members and partners in global locations and leveraging support of Country Management Teams to support health goals of field-based staff
- Ability to undertake mission related international travel
Competencies:
- Technology and systems knowledge – Exhibits excellent knowledge of Microsoft Office applications Office 365 and proficiency of technology or/and systems relevant to functional area. Able to coach less experienced staff on relevant technology and systems.
- Project and task management – Able to undertake diverse and complex assignments with minimal supervision and resolve competing demands. Demonstrates good organizational skills, can plan and prioritize own work and work of internal clients
- Institutional policies, processes, and procedures – Demonstrates relevant functional knowledge and understanding of institutional priorities, policies, operational and administrative procedures, and people. Able to practically apply and guide others in policy application.
- Client Orientation – Able to interact with clients with discretion and diplomacy. Demonstrates ability to resolve complex client related issues. Displays understanding of relevant internal and external factors and their impact to the client.
- Drive for Results – Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
- Teamwork (Collaboration) and Inclusion – Collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view.
- Knowledge, Learning and Communication – Able to communicate in a constructive and professional manner. Can assist in the preparation of written materials in accordance with WB administrative guidelines and best practices. Able to contribute to unit’s knowledge sharing
- Business Judgment and Analytical Decision Making – Able to effectively and independently provide general research support. Demonstrates ability to assess situation, and make sound judgment on action needed.
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