Organizational Background
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every single day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
The World Food Programme activities include food assistance for relief, emergency school feeding, nutrition and food assistance for assets creation through provision of in-kind and cash-based transfers. WFP has been engaged in the Social Protection and Safety Nets agenda since 2017, supporting the government to develop their Social Protection policy and implementing a shock responsive Safety Net since 2018.
WFP uses a corporate, digital platform called SCOPE to register and manage beneficiary identities, and to transfer assistance to the registered beneficiaries through biometric authentication. Since 2014, SCOPE has garnered interest of the government, donors and other agencies as a reliable platform for registering beneficiaries and managing the delivery of humanitarian and development transfers to beneficiaries.
We are seeking a Senior Programme Assistant to support the Programme unit, under the supervision of the Transfer Management Team Leader and the overall supervision of the Head of Programme.
This position will be based in the in Nairobi. Female candidates are particularly and highly encouraged to apply.
Duties and Responsibilities
- Coordinate biometric registration of safety net beneficiaries in SCOPE to ensure timely registration and good quality data in the database;
• Coordinate the validation of the registered households in SCOPE to ensure correct household sizes, contact details, complete biometric and biodata collected and no duplicate identities in SCOPE;
• Identify opportunities to streamline and reduce delays in the process of registration, enrolling beneficiaries and distribution of assistance to safety net beneficiaries through SCOPE;
• Support WFP Area Offices to plan and deliver transfers through the SCOPE platform for targeted beneficiaries through creating cycles in SCOPE in line with Distribution plans and monitoring payment list approval to ensure timely distribution;
• Coordinate with Area Offices and Finance Unit to ensure timely disbursement of assistant to beneficiaries;
• Monitor the top-up and redemption of assistance through SCOPE and follow up with Area Offices to ensure proper and timely utilization of funds allocated;
• Reconcile distribution transactions at the end of every distribution cycle. Distribution transactions include: Planned Distribution from the Distribution plan, approved payment list, values credited to beneficiaries and amount disbursed to financial service providers;
• Provide inputs to Finance Unit for end-to-end triangulation and reconciliation of resources distributed to beneficiaries at the end of every distribution cycle;
• Support the team leader to monitor and regularly update management on the implementation status of the safety net programme;
• Ensure timely payment of Cooperating Partners (CP) by downloading invoices and sharing with CP unit on a timely basis;
• Perform any other duties as may be assigned.
Minimum Qualifications
Education: Completion of secondary school education. A post-secondary certificate in social work or related functional area is desirable
Experience: At least five (5) years of experience in emergency assistance and programmes related to Social Protection and Safety Nets preferably within UN/INGOs
Language: Fluency in both oral and written communication in English is a requirement.
Knowledge & Skills:
- Professional experience in the field with ability to work independently with minimum supervision;
- Experience working with donors and establishing creative partnerships;
- Excellent writing and presentation skills in English. Reports and policy document writing skills;
- Training and/or experience utilizing computers including word processing, spreadsheet and other WFP standard software packages and systems. General Knowledge of UN systems and policies, rules, regulations and procedures governing administration;
- Knowledge and experience in WFP interventions in Somalia is an added advantage.
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