The Grants Intern will be working under the direct supervision of the Grants and Fundraising Coordinator and Grants Manager, largely supporting the Grants Manager and Senior
Grants and Partnership officer.
She/He will be responsible for contributing to a large variety of Grants Unit activities listed in detail below.
The job requires extreme adaptability to different personality types, professional organization and initiative in independent problem solving.
The Somalia Country Office has designed the intern position to allow for increasing responsibility as the internship progresses.
Grants Intern Responsibilities:
- Track and manage hard donor deadlines regularly and maintain communications with donors
- Work with sector coordinators to receive progress updates on individual grants and projects
- Review and edit monthly, quarterly, and annual reports on projects
- Organize and maintain information on grants, sectors, programs, and individual projects
- Keep documents up-to-date on country office portfolio, ending and beginning grants, etc
- Familiarize oneself with the varying sub-grant partnerships across IRC Somalia programs and monitor the relationship for the duration of the grant, relaying issues to relevant staff when necessary
- Work with Senior Grants & Partnership officer to liaise with sub-grant partner on sub-agreement issues for the duration of the sub-grant; i.e. financial reporting, funds disbursement, technical reporting, amendments to the sub-grant budget, and any issues with the partnership; support grant manager on such
- Focus on capacity-building of partner and keep regular communication with the partner
- Support grant manager in Grant Opening, Closing, and Check-in meetings, bringing together all relevant staff, sometimes at Nairobi and field-levels, to go over financial, procurement, and reporting needs
- Track budget vs. actual spending of grants monthly (country portfolio of around $9mil); coordinate with staff at field and Nairobi-level to resolve budgetary issues
- Support in meetings as necessary to ensure necessary spending and adherence to donor agreement
- Create other communications pieces as necessary as time allows; press releases or media advisories for events in the field, news articles on changes in programs or context (when newsworthy), or key programmatic achievements
Qualifications for Grants Intern:
- University Degree underway or recently completed in Project Management, Accounting, International Development, Non-profit Management, or other relevant fields
- Strong written and spoken professional English required
- Work experience in any field, full-time work experience in a professional office environment preferred
- Proficiency in EXCEL is a major advantage
- Writing, editing, and proofreading experience highly desired
- Willingness to work independently and in group settings
- Strong interest in the INGO or the humanitarian field and/or Somalia
- IRC leading the way from harm to home.
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