The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
DIMENSIONS OF THE ROLE
While overall accountability of risk management sits with the Country Management Team (CMT), the position holder acts as an extra line of defence to the Country Director (CD) and CMT. She/he measures and test systems, procedures, policies, and controls to ensure they facilitate the achievement of overall goals and objectives of the organisation. The position is required to benchmark risk and compliance standards and procedures against like-minded entities. S/he is a member of the Country Management Team (CMT), providing high-level, strategic contribution to the leadership of the organization.
The position involves a high degree of complexity in resolving a wide range of challenges. Most challenges typically occur while developing effective and efficient systems, internal controls, policies and procedures and testing their compliance by staff and sometimes dealing with issues of sensitive nature.
Accountabilities
Risk Management (30%)
- Ensuring training and support of staff in the development of key control standards and to strengthen risk management and compliance
- In consultation with the CD, ensures that the CMT reviews the risk register and follows through the implementation of the recommended actions in a timely manner.
- Monitoring the progress of completion of actions and recommends to the CD if further action is required.
- Providing quarterly reports to the CMT on risk exposures, effectiveness of mitigating actions and make recommendations.
- Continually follow-up the timeliness and effectiveness of management’s actions on the recommendations contained in the risk register and provide regular updates to the CMT on progress of implementation of actions.
- Ensuring capacity building and strengthening risk management and compliance for Plan International.
- Supervising Risk and Compliance staff on varied audit engagements.
Internal Control Reviews (20%)
- Assigning internal audit resources in collaboration with other lines of defence to ensure effectiveness and efficiency in risk compliance and management.
- Appropriately define audit scope, objectives and approach for each audit engagement.
- Engaging with key stakeholders in planning and delivery of the internal audit processes and procedures
- Enforcing a thorough understanding and application of Plan International’s policies and procedures by testing compliance with or suitability of policies.
- Perform and/or supervise audit engagements that encompass governance, risk management and internal control assessments to ensure set deadlines are met.
- Document process flows and walk through testing during audit engagements and in accordance with the internal audit methodology.
- Collaborating with audit clients/stakeholders to analyse and conclude on the design and operational effectiveness and efficiency of the control environment and activities and develop innovative recommendations for correcting unsatisfactory conditions, improving ways of working and achieving value for money.
- Developing and maintaining effective communication protocols with key clients and stakeholders specific for each audit engagement.
- Manage and review the audit work papers and ensure electronic files are in accordance with the Internal Standards.
- Quality control on external audit processes and reports before submission to National Offices and/ or donors.
- Monitoring to ensure timely implementation of audit recommendations and management remedial actions. This includes re-testing and timely escalation of unresolved matters where appropriate.
Legal (20%)
- Ensuring that Plan International management team both in Kenya and Global Hub receive timely, appropriate, professional legal advice and comply with legal requirements.
- Ensuring an updated Risk and Compliance system including progress of all litigation matters involving Plan International Kenya.
- Ensuring quarterly submission of legal signoff for all cases in the Risk and Compliance system and follow up for quarterly approval by the CD.
External Grant Audit Review and Partnerships (20%)
- Ensuring compliance of grant management activities with key controls contained in the grant management guidelines of Plan International Kenya & donor regulations
- Overseeing tracking and recording of Grants and Donor audits’ schedules and ensure audits are done within agreed timelines and reports issued to the donors within stipulated time.
- Ensuring proper records of all donor grants audit and internal assessment reports
- Ensuring periodic pre-audits on grants are carried out prior to the donor audits so that matters arising are addressed in a timely manner.
- Reviewing due diligence reports prepared by the grants team and provide feedback on the suitability of the partner.
- Assessing compliance with the partnership guidelines of Plan International Kenya
Fraud Risk Management & Ethics (10%)
- Monitoring and supporting the implementation of the Anti-Fraud Policy anchored on zero tolerance to fraud.
- Conducting Ad Hoc and investigative assignments where required in line with the stipulated methodology and Counter Fraud Unit timelines.
- Overseeing capacity building that ensures that there is adequate knowledge awareness among staff members on matters to do with risk management, fraud, internal controls and global management standards.
- Disseminating of conflict of interest, anti-fraud, anti-bribery and anti-corruption policy.
Reporting (10%)
- Preparing annual risk and compliance audit plan including budget.
- Ensuring audit reports are timely, factual and concise and provide practical recommendations for areas requiring improvement.
- Preparing quarterly briefings and other reports as requested from time to time for the Country Management Team.
- Overseeing regular updating of the Risk and Compliance Information System with key risks, controls and actions.
Other duties assigned from time to time (10%)
- Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Technical expertise, skills and knowledge
Essential
- Bachelors degree in Accounting, Management or any other relevant degree. A Masters degree is desirable
- Full Professional qualification i.e. CPA (K) and must be registered by ICPAK or equivalent professional bodies
- At least eight years’ relevant experience five of which are at a senior level, gained in a closely related field;
- Knowledge of auditing and assurance practices and policy issues as they relate to risk management in Kenya
- Ability to prepare and present concise oral and written reports
- Fluent in English and Swahili
- High degree of integrity and professionalism
- High level of confidentiality
- Sound judgment and decision-making in complex situations
- Ability to act as part of multi-cultural and multi-disciplinary team
The post holder will demonstrate the ability to problem solve, thinking strategically while introducing innovations as needed to meet the demands of a dynamic and sometimes unpredictable operating environment. He/ She will have a high level of professionalism and confidentiality.
Desirable
- Knowledge of the NGO and donor environment
- Ability to build strategic work relations
- Good planning and organizing skills
- Excellent interpersonal, analytical and communication (verbal and written) skills
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
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