Saturday, 9 December 2017

NFT Consult Job Vacancy : Junior Legal Officer

Our Client is looking for a qualified Junior Legal Officer to join their Business Risk Management team on a full- time basis.

Who our Client Is:

Our Client is an award-winning social venture that builds healthy, prosperous communities by making safe sanitation accessible and affordable in Africa’s urban informal settlements.

Their systems-based approach to solving the sanitation crisis involves 3 critical steps: they build a dense network of high-quality sanitation facilities franchised to residents in the community. They collect the waste regularly and safely remove it from the community. Finally, They convert the waste into valuable agricultural inputs, which we sell to Kenyan farmers.

About the role:

The team works to ensure that all company operations are conducted in a transparent manner and promote accountability for all company expenditure.

The role holder will be a young, energetic, passionate, creative and hardworking individual who will be working closely with the legal manager to ensure that the company legal and business risk issues are handled on time and efficiently managed.

Junior Legal Officer Job Responsibilities 

  • Formulating compliance check-lists to be used for the purpose of ensuring that all information required to draft legal documents is provided accordingly.
  • Ensuring records of contracts, leases, loan agreements and the covenants as the case may be are in good order.
  • Providing timely prompts to team leaders and managers on renewals or termination of agreements.
  • Drawing up contracts, lease documents, loan agreements and other legal documents as may be required by internal stakeholders to assist and support various business activities.
  • Liaising with relevant departments to ensure that where legal or business risks have been identified, appropriate courses of action have been taken.
  • Providing and interpreting legal information, conducting training and disseminating appropriate legal information to staff.
  • Negotiating, reviewing and drafting documentation for business transactions and advising on the necessary checklist to be adopted to ensure information is submitted on time.
  • Reviewing progress of outstanding litigation and liaising with and managing external lawyers.
  • Ensuring the undertaking of due diligence searches on behalf of the Our Client and associated companies and liaising with an external legal counsel as required.
  • Ensuring the follow up of all court cases facing the organization and attend court hearings where necessary, follow up of Judgments and costs on behalf of the Organization.

Qualifications for the Junior Legal Officer Job

  • LL.B (Second Upper) from a Public University is Required.
  • A post graduate diploma in law from the Kenya School of Law.
  • At Least 1-year post admission experience in a busy law firm.
  • A valid practicing certificate.
  • Demonstrable experience in handling a large and high value vendor contract portfolio.
  • Demonstrable success in handling employee disciplinary issues, litigating or advising on litigation strategy for labour relations
  • Excellent research skills.
  • Experience in Immigration laws will be an added advantage.
  • Experience in a startup and a multicultural environment is highly desirable.
  • Strong interpersonal, communication & presentation skills (verbal, written) and the ability to build effective internal and external client relationships. Should have ability to exercise tact, courtesy, and judgment in working with all levels of staff.
  • Pleasant, energetic, confident, with a positive, can-do attitude, good work ethic and professionalism. Should have the ability to maintain confidentialities and tactful in dealing with clients.
  • Proactive, able to multi-task, prioritize work, meet deadlines & works effectively under pressure with minimum supervision.
  • Demonstrated initiative in developing solutions to meet complex administrative/technical needs of work group. Should have very strong organizational skills.
  • Demonstrated ability to maintain equilibrium and focus in a demanding, fast-paced work environment and be a team player and effective in role as BRM resource.

Qualities you’ll need to fit in well among Our Client-Stars:

  • A collaborative spirit that compels you to work beyond your team.
  • A desire to understand and serve customers.
  • A willingness to embrace diversity, integrity and empathy.
  • An innovative approach to assessing and testing new ideas.
  • An enthusiasm to achieve set targets and improve yourself professionally.

The perks you’ll have:

  • A holistic benefits package.
  • Unparalleled opportunities for personal and professional growth.
  • A unique chance to tackle critical challenges of sanitation, economic empowerment and food security

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People Insights Job Vacancy : Regional Sales Rep

It entails meeting business goals and working to achieve long term growth of SEMINIS products in the small holder and large scale farming segments in Kenya by being a key member of the sales team that will drive the growth of Monsanto’s business in Kenya.

Regional Sales Representative Job Responsibilities

  • Provide agronomic support & advice to the customers and prospects
  • Follow up on grower (visits, calls) and trials
  • Prepare the plan visits in line with the Operational plan
  • Strategically plan activities to generate demand for available products. Research and understand the needs of the customer, and plan sales activities to increase sales and hybrid adoption.
  • Uses competitive/marketing insights to challenge the customer using different available tools/materials
  • Closes sales/obtain the buying commitment from the grower
  • Work with customer to ensure complaints are resolved in a timely manner.
  • Account planning through use of IDEA & salesforce.com
  • Coach and support farmers on product management to ensure they succeed
  • Provide after-the-sale customer service that increases customer loyalty and the % of seed purchase from Monsanto.
  • Plan and deliver presentations to customers and potential customers that help increase sales in sales area.
  • Allocates and utilizes available resources to maximize return on short-term and long-term strategic plan for sales area.
  • Actively contributes to analyze local market needs and suggest changes or improvements to distribution strategy and farmer’s segmentation.
  • Maintain and develop relationship with the customer’s Full accountabilities of money collection from the customers on time and be proactive in early money collection.
  • Contribute, implement and follow-up as per Monsanto’s guidance and compliance (Business conduct, FCPA, Pledge, ESH Policy)
  • Provide Monsanto with the necessary market intelligence required for the commercial success
  • Setting PCM4 and demo trials / follow up trial execution at grower level to create product awareness that best fit customer needs.
  • Populate/Maintain customer data base in Salesforce.com
  • Provides demand forecast visibility in IBP

Qualifications for the Regional Sales Representative Job

  • Bachelor’s degree in Agriculture or related field
  • A master’s degree will be an added advantage
  • Work Experience: 5+ years’ sales/ account management experience, with at least 2 years in the agricultural industry.
  • Should be willing to relocate

Special Skills: Personal skills

  • Results oriented
  • Customer oriented
  • Strong communication and negotiation skills
  • Enjoys working in a team
  • Able to work with autonomy and willing to travel intensively on business (80% of the time)
  • Able to prioritize
  • Assertive and takes initiative to make things happen
  • Technical skills
  • Valid driver’s license and experience (minimum 5 years)
  • Good command of English language
  • Data analytics will be highly essential

Sound like a job for you? Why work with us?

  • Life at Monsanto means collaborating with dedicated professionals in a stimulating environment.
  • Our people demonstrate our winning culture through positive and meaningful relationships.
  • You will work with market leading brand products in a global organization.
  • We provide competitive salaries, excellent benefits, and some of the best career development opportunities in the industry.
  • Monsanto is named Great Place to Work in many countries around the world.
  • Join our global team where your contribution will make a real difference

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Alternate Doors Job Vacancy : Free-lance HR Consultants

We are currently looking for free-lance HR Consultants, who can work on contract basis as associate consultants

Associate – HR Consultants Job Responsibilities

  • Advising management on the administration of human resources policies and procedures
  • Serving as internal consultants by analyzing a company’s current HR programs and recommending solutions
  • Developing, revising, and implementing HR policies and procedures
  • Ensuring HR programs and services are in compliance with established policies and procedures
  • Preparing and maintaining reports related to specific HR projects
  • Assisting with the development and coordination of recommended changes regarding workflow
  • Developing methods for compiling and analyzing data for reports and special projects
  • Conducting audits of HR activities to ensure compliance
  • Presenting training sessions related to specific HR programs

Desired Competencies

In addition to possessing advanced business and human resources skills and knowledge, successful HR consultants must possess a number of competencies:

  • Self-confidence:
  • Theoretical and practical knowledge:
  • Ability to explain ideas and concepts in a simplified manner
  • Ability to improvise:
  • Excellent listening skills:
  • Trustworthy

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Telkom Kenya Job Vacancy : Senior Manager

The incumbent will be responsible for the planning, operation and maintenance of the mobile financial services platforms. This is a key role in the overall execution of the Technology strategy and will require a multi-disciplinary approach where Financial, Customer & Internal processes and people management come together.

Mobile Financial Services Senior Manager Job Responsibilities

  • Leading architecture and service design to deliver a best-in-class system and customer-centric services
  • Implementation of a business analysis approach to identifying business needs and determining solutions to business problems. The solutions should consider technology systems, process improvement, organizational change or strategic planning and policy development
  • Research and development of new features, solutions & technologies
  • Vendor management to ensure that vendors deliver the highest product & service quality while managing costs and timelines
  • Enforce strict adherence to the change management process to minimize the impact of change-related incidents upon service quality, and consequently improve the day-to-day operations of the organization.
  • Analysis and tracking of KPIs for performance and capacity
  • Proactive system monitoring and issue resolution within SLA
  • Management & support of developers and other integration partners both internal and external & Regular reporting

Qualifications for the Mobile Financial Services Senior Manager Job

  • Relevant Bachelor’s degree in Engineering or any-related technical  degree from a recognized institution
  • 8-10 years’ experience in the design, implementation, operation and maintenance of billing and messaging platforms.
  • 3-5 years in the design, implementation, operation and maintenance of mobile money platforms.
  • 3-5 years management experience and leading teams

Professional Knowledge

  • Extensive knowledge of mobile money, payments, banking and relevant standards and best practices in these domains.
  • Business acumen and principles and techniques of administration, organization and people management.
  • Knowledge of the telecommunications industry.
  • Networking skills to form collaborative partnerships
  • Thorough grounding in telecommunications grade hardware & software platforms, integration management, network design & implementation, operation and maintenance methods and procedures

Professional Skills:

  • Leadership skills
  • Good analytical skills
  • Strong interpersonal skills
  • Pro-active &multi-tasking
  • Good persuasion skills
  • Resourceful
  • Analytical thinking and problem solving skills – collects researches and anlyses data
  • Accuracy and attention to details – prioritises and plans work
  • Team-work and co-operation

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Mercy Corps NGO Job Vacancy : Rangeland Specialist

Mercy Corps is a leading global organization powered by the belief that a better world is possible.

In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action – helping people triumph over adversity and build stronger communities from within. Now, and for the future. We help communities survive and move beyond emergencies.

When natural disasters strike, economies collapse or conflict flares, Mercy Corps is there. We see global challenges as an invitation to pioneer innovative, sustainable solutions.

Mercy Corps is looking for committed and dynamic individual to take up the following position:

The four objectives serve to increase community resilience to drought and other shocks and stresses, and to decrease fragility with a particular focus on Kenya’s Arid Lands.

Mercy Corps’ vision for change requires the private sector, government and civil society to work together to create meaningful and sustainable change.

Mercy Corps is recruiting a water, sanitation and hygiene (WASH)/Nutrition Advisor to ensure the delivery of high quality WASH and nutrition interventions for a five-year USAID-funded Feed the Future (FtF) Livestock Market Systems (LMS) Development Activity for northern Kenya.

This position will support the Strengthening Community Capacities for Resilience and Growth associate award.

This project will support USAID’s Feed the Future Initiative and specifically will improve households’ income, productive assets and resilience to drought and other shocks.

Specific areas of focus include: strengthened and sustained rangeland and water management; strengthened drought risk management; strengthened conflict management; improved and sustained health, nutrition, and hygiene practices; improved literacy, numeracy, and life skills; and collaborative action and learning for community empowerment.

General Position Summary

The Rangeland Specialist will offer support to the LMS program quality and impact through provision of technical assistance and advice in the areas of sustainable Natural Resource Management (NRM).

This is anticipated to include early warning systems, climate information systems, participatory rangeland management, watershed management, sustainable community water management systems in pastoral and peri urban areas and livestock productivity improvement (including forage development) and small business group development.

The Rangeland Specialist will work closely with the project team to achieve program synergy. S/he will provide capacity building and technical assistance to LMS staff and partners in NRM aspects of implementing project interventions and encourage active participation of and networking between individuals and communities in recognizing NRM problems, identify solutions and implement project activities related to the identified solutions.

The post holder will also build capacities of communities and institutions in sustainable NRM.

S/he will work closely with community facilitators, community leaders, committees and local government development agents and take part in community meetings for information gathering, exchange and carry out participatory planning supporting field implementation.

The Rangeland Specialist will be responsible to advice and promote linking innovative market and finance based solutions to sustainable NRM.

As part of this, s/he will ensure the establishment and effective maintenance of linkage between all relevant staff and partners.

Rangeland Specialist NGO Job Responsibilities

Program Management

  • Contribute to team work plans and guide successful implementation of natural resources management activities, ensuring teams follow work plans so activities are on time, target and within the approved budget, and program deliverables achieve desired impact;
  • Identify partnerships and innovation that could be supported by the LMS Grant Fund;
    Work closely with our partner ACDI/VOCA, who will be leading the implementation of the LMS and look for opportunities to link programming and clients with their programming and programming across the LMS;
  • Collaborate with program team members to integrate activities across sectors (peace/conflict, gender, etc) and prevent siloed approaches to activity implementation;
  • Provide advice and support to initiatives designed to consolidate and scale up sustainable Natural
  • Resources Management linked to innovative market and finance solutions (including early warning systems, climate information systems, participatory rangeland management and participatory NRM approaches) and ensure that interventions are responsive to stakeholders and consistent with Mercy Corps’ relevant program guidelines, principles, values, quality standards and strategic plan. Ensure that interventions are evidence-based and adhere to adaptive management principles;
  • Facilitate NRM investigations, negotiations and implementation, and any formation of appropriate local level institutions;
  • Network and coordinate with sector stakeholders to identify and learn from emerging technologies or approaches that can be trialed and/or scaled-up;
  • In collaboration with program team, identify required training for government (local, regional, national), private sector, community and project staff and assist in identifying trainers and / or directly provide training and capacity building;
  • Support participatory community based monitoring in counties where initiatives are taking place – organize and coordinate capacity building in relation to community-based monitoring, including experience sharing;
  • In collaboration with NDMA, facilitate discussions within communities aimed at promoting Disaster Risk
  • Reduction approaches including for drought cycle management as important components of NRM;
  • Integrate community approaches, gender sensitivity and capacity building into all activities as appropriate. Certify all interventions adhere to Mercy Corps’ Gender Policy, Do No Harm principles, and beneficiary accountability standards;
  • Facilitate planning meetings and workshops with government, NGO, private sector, and community partners to revise plans and promote partner acceptance/buy-in;
  • Keep abreast of the latest research and evolutions in the field of rangeland management and natural resources management;
  • Define implementation strategies in coordination with the Chief of Party, Deputy Chief of Party and leadership team;
  • In coordination with the MEL team, monitor the implement activities through regular field visits and assessments to ensure program quality and impact. Document approaches, successes and lessons learned.
  • S/he will also coordinate closely with the M&E team to ensure that systems are in place to track, analyze and report results;
  • Coordinate closely with the M&E team to ensure that systems are in place to track, analyze and report results;
  • Coordinate with procurement, logistics, security, administration and human resources teams to ensure operational systems support field activities.

Influence & Representation

  • Represent Mercy Corps at government, donor, NGO and other relevant events, in close coordination with the Chief of Party, Deputy Chief of Party and country leadership.
  • Coordinate activities with consortium partners, sub grantees, local government and other implementers, as well as with other Mercy Corps programs.

Security

  • Work closely with the country team’s security focal point to develop and maintain systems that promote the safety and security of all team members.
  • Ensure that programs are designed and implemented with a clear analysis and understanding of security.

Organizational Learning

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Requirements for the Rangeland Specialist NGO Job

  • MSc or equivalent in Rangeland Management Disaster Risk Reduction, Natural Resource Management, social sciences or other relevant field;
  • A minimum of five years of relevant professional experience in NRM or climate change where there is natural resource based conflicts with hands on experience in peace building initiatives;
  • Skilled in NRM approaches including participatory rangeland management, participatory NRM, early warning and climate information systems;
  • Proven experience in designing and implementing approaches that reach large numbers of pastoralist households with quality programming;
  • Experience working with NDMA at the county level as well as working with county government officials;
  • Experience in drafting contingency plans with communities in ASAL areas is required;
  • Strong management skills, including effective personnel management, adaptive management coordination and decision-making;
  • Strong facilitation and consensus-building skills;
  • Competence in building networks, strong problem-solving skills, and ability to influence with effective listening, persuasion, negotiation and other techniques;
  • Strong understanding of USAID compliance issues;
  • Internationally recognized qualification in project or program management or a commitment to obtain the qualification in the early months of work;
  • Excellent and persuasive oral and written communication skills, including report writing, in English and other language(s), and fluency in Kiswahili, and local dialects spoken in Northern Kenya are an added advantage;
  • Previous work experience in Northern Kenya is desirable;
  • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.

Success Factors

  • The successful Rangeland Specialist will be familiar with the particular challenges of Natural Resources Management in Northern Kenya.
  • S/he will combine exceptional management skills and capacity to manage relationships with different stakeholders including the greater LMS team.
  • The position requires an ability to think creatively about improving opportunities for sustainable drought cycle management.
  • A heavy emphasis will be placed on coordination with other actors implementing in the areas of intervention including county government.
  • The specialist will have the capacity to spark innovative and entrepreneurial approaches to programming and to inspire groups to collaborate closely to implement high-quality programs.
  • S/he will be committed to long-term program sustainability and the delivery of high-impact activities at the community level.
  • Multi-tasking, prioritizing, problem solving and simultaneous attention to detail and strategic vision are essential.
  • The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority
  • Environmental Conditions: This position will be Isiolo based, with regular travel to Nairobi, Turkana, Garissa, Marsabit and Wajir.
  • This position requires approximately 50% travel regularly by road and air to program offices in often insecure environments.
  • Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit.
  • Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.

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Mercy Corps Job Vacancy : Senior Finance

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action – helping people triumph over adversity and build stronger communities from within. Now, and for the future. We help communities survive and move beyond emergencies.

When natural disasters strike, economies collapse or conflict flares, Mercy Corps is there. We see global challenges as an invitation to pioneer innovative, sustainable solutions.

Mercy Corps is looking for committed and dynamic individual to take up the following position:

Location: Wajir

Program / Department Summary: The Mercy Corps Finance Department is responsible for all financial functions in Kenya, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.

Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.

In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary:The Mercy Corps Finance Department is responsible for all financial functions in Kenya, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.

Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.

In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

Senior Finance Job Responsibilities

  • Support in preparation of monthly bank reconciliations
  • Maintain custody of the office cash fund and make daily payments of approved transactions
  • Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented
  • Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment
  • Perform weekly cash count as per FFM
  • Record payment vouchers daily in the Field Connection Accounting System
  • Maintain field advance tracker file and prepare past due advance tracker for the Senior Finance and Reporting Officer
  • Preparing cheques based on fully approved & finance reviewed documents and present for signing
  • File all cash and bank batch vouchers and maintain voucher filing system such that files are updated, complete and safeguarded
  • Maintain the bank file, ensuring that all bank information is properly filed and updated
  • Assist with month end balance sheet account reconciliations
  • Make sure that all supporting documentation is prepared and filed according to MC procedures.
  • Assists in sub grants management & compliance at field office
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission
  • Other duties as assigned.

Organizational Learning: As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries: Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Accountability

  • Reports Directly To: Country Finance Manager
  • Directly With: Nairobi Finance Team, Program Team and Operations Team
  • Supervisory Responsibility: None

Requirements for the Senior Finance Job

  • At least four years of accounting or bookkeeping experience;
  • A degree in accounting or a relevant business field;
  • Strong computer skills in MS Office programs, particularly Excel;
  • Familiarity with computerized, double-entry accounting software;
  • Strong organizational skills as well as attention to detail;
  • Experience working in an International Non-Governmental Organization is an added advantage;
  • Excellent oral and written English skills.

Success Factors:

  • A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures;
  • The ability to interact effectively with international and national staff members is required;
  • A demonstrated ability to work quickly, accurately, meet deadlines, and process information in support of changing program activities is necessary.

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Mercy Corps Job Vacancy : Administration & Logistics

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action – helping people triumph over adversity and build stronger communities from within. Now, and for the future. We help communities survive and move beyond emergencies.

When natural disasters strike, economies collapse or conflict flares, Mercy Corps is there. We see global challenges as an invitation to pioneer innovative, sustainable solutions.

Mercy Corps is looking for committed and dynamic individual to take up the following position:

Location: Wajir

Program / Department Summary: The Operations Department is committed to implementing and maintaining the highest standards of efficiency and integrity in the operations functions.

The overriding objective for all administration and logistics operations is the prompt and effective provision of support services to Mercy Corps’ beneficiary populations in compliance with donor specifications.

General Position Summary: The Administration and Logistics officer is responsible for facilitating the administration and logistics functions at Mercy Corps field office.

Working closely with Program, Operations and Finance departments, the Administration and Logistics Officer is instrumental in supporting program activities through his/her coordination and execution of Procurement, Logistics and Administration functions at the field level.

Roles for the Administration & Logistics Job

Procurement:

  • Daily coordination of MC procurement activities;
  • Ensure full understanding and adherence to MC procurement policies and formats and assist as needed in training staff on these policies;
  • Guide staff as required on creating clear and understandable Purchase Requests and other procurement related documentation;
  • Collect quotations and bids from the market for PRs as assigned by manager – as per Mercy Corps standards and formats;
  • Interact with Vendors during collection of quotations – explain Mercy Corps formats and ensure that vendors will use the provided forms;
  • Ensure fair competition and strictly adhere to MC procurement rules regarding vendor relations;
  • Maintain up to date Mercy Corps Procurement data management system;
  • Interact with contractors, in coordination with the Program & Operations Managers;
  • Ensures that the required documentation of supplies and transactions are completed to MC standards;
  • Ensure proper asset management; maintain proper and updated asset register with clear asset identification tags.

Fleet management:

  • General management of agency vehicles in co-operation with the Operations Manager;
  • Ensure that all vehicles are safe and road-worthy;
  • Collect and distribute of vehicle log-sheets to drivers; responsible for monthly compilation and submission of log-sheets;
  • Schedule vehicle use to meet programmatic and operational needs;
  • Maintain vehicle movement board daily;
  • Oversee fuel consumption purchase and tracking including coordination with the designated fuel station;
  • Collect Vehicle Service Requests from drivers. Submit VSR-s to the Operations Manager for approval;
  • In coordination with the Operations Manager, organize regular service schedules for vehicles and maintain service schedule files;
  • Ensure vehicle repairs are done in a timely manner;
  • Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.;
  • Ensure that security incident reports are completed and filed (if related to vehicles).

Administration:

  • Ensure proper management and coordination of staff travel arrangements including transport and security;
  • Ensure good general office management and cleanliness of the office premises in coordination with the Office Assistant;
  • Coordinate with the Operations department in Nairobi to ensure adherence to Administrative and IT procedures by all field based staff;
  • Ensure that the office is run in a professional and responsible manner including hosting guests, receptionist duties, general contact and liaison with outside agencies as well as cleanliness of the office premises in coordination with the Office Assistant;
  • Coordinate with the Administration Officer in Nairobi to provide administrative guidance to MC staff when required;
  • Manage and renew office lease agreement;
  • In coordination with the Program Leads and the Administration Coordinator in Nairobi track airtime allocation for field based staff;
  • Coordinate the purchase of office supplies;
  • Coordinate any other necessary administrative and office management details including the maintenance of the premises.

Other:

  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
  • Other duties as assigned.

Organizational Learning: As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries: Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Accountability:

  • Supervisory Responsibility: The Office Assistant and Drivers
  • Reports Directly To: The Wajir Head of Office with a dotted technical line to the Operations Manager
  • Works Directly With: Program, Operations and Finance teams

Administration & Logistics Job Requirements

  • Degree in a relevant business field is desired;
  • At least 3 years of experience in large scale logistics, supply chain management and/ or international business;
  • Must demonstrate understanding of logistics, procurement and administration ethics and good management skills with diverse team with large flow of information and activities;
  • Experience in an NGO setting is preferred;
  • A strong understanding of donor compliance is required;
  • Excellent organizational skills and ability to make recommendations for improvements;
  • Strong MS Office computer skills;
  • Excellent spoken and written skills in English;
  • Willingness to travel to field locations when required.

Success Factors:

  • Meticulous with an excellent sense of judgment and ability to multitask;
  • Ability to work independently and prioritize, show initiative;
  • Ability to coordinate and work effectively with a diverse teams in a multi-cultural set up;
  • Thorough understanding on logistical challenges, market mechanism and supply chain dynamcis;
  • Positive team spirit.

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Mercy Corps Job Vacancy : Office Assistant

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action – helping people triumph over adversity and build stronger communities from within. Now, and for the future. We help communities survive and move beyond emergencies.

When natural disasters strike, economies collapse or conflict flares, Mercy Corps is there. We see global challenges as an invitation to pioneer innovative, sustainable solutions.

Mercy Corps is looking for committed and dynamic individual to take up the following position:

Location: Wajir

Program / Department Summary: The Operations Department is committed to implementing and maintaining the highest standards of efficiency and integrity in the operations functions.

The overriding objective for all administration and logistics operations is the prompt and effective provision of support services to Mercy Corps’ beneficiary populations in compliance with donor specifications.

The Office Assistant will be responsible for office cleaning, preparing tea/coffee and general office assistance functions for the Mercy Corps Wajir office.

Overall responsible for all general office assistance aspects of Mercy Corps’ office support functions in Wajir in compliance with MC Administration and in-country policies.

Duties for the Office Assistant Job

Office Maintenance:

  • Wash dishes in the kitchen;
  • Clean washrooms, office premise and the kitchen daily;
  • Empty garbage cans and dust bins daily;
  • Sweep and dust the office daily;
  • Clean the refrigerator, microwave and other machines in use in the office premises;
  • Track the office cleaning supplies;
  • Report items and assets in need of repair maintenance.

Kitchen functions:

  • Prepare tea for the office staff;
  • Prepare refreshments for meetings;
  • Maintain stock of kitchen items and consumables;
  • Track kitchen consumable items.

General Office Assistance:

  • Perform receptionist duties when required;
  • Deliver documents among departments on request;
  • Make photocopies on request;
  • Refill papers in printers and photocopiers;
  • Attend to minor maintenance work;
  • Issue and track office stationery.

Other:

  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;
  • Other duties as assigned.

Organizational Learning: As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries: Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Accountability:

  • Reports Directly To: Administration and Logistics Officer
  • Works Directly With: All team members at the field office
  • Supervisory Responsibility: None

Office Assistant Job Requirements

  • Minimum 2 years’ experience in general office assistance;
  • Basic computer skills are required;
  • Strong organizational skills;
  • Fluency in English and Swahili languages (both written and spoken).
  • High standard of cleanliness and attention to detail;
  • Ability to work simultaneously on multiple tasks;
  • Willingness and ability to work effectively with a wide variety of people;
  • Excellent interpersonal skills;

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Mercy Corps Job Vacancy : Drivers (5 Posts)

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action – helping people triumph over adversity and build stronger communities from within. Now, and for the future. We help communities survive and move beyond emergencies.

When natural disasters strike, economies collapse or conflict flares, Mercy Corps is there. We see global challenges as an invitation to pioneer innovative, sustainable solutions.

Mercy Corps is looking for committed and dynamic individual to take up the following position:

Position: Drivers (5)
Location: Wajir, Garissa, Isiolo, Marsabit and Turkana Counties

Program / Department Summary: The Operations Department is committed to implementing and maintaining the highest standards of efficiency and integrity in the operations functions.

The overriding objective for all administration and logistics operations is the prompt and effective provision of support services to Mercy Corps’ beneficiary populations in compliance with donor specifications.

General Position Summary: The driver work within the Operations department of the logistics support structure to provide safe, transport services for Mercy Corps program and support staff in the respective filed location. The driver will adhere to all traffic and Mercy Corps safety rules and follow the transport guidelines required by the Mercy Corps transport department.

Roles for the Drivers Job

  • Operate Mercy Corps vehicles as assigned by supervisor;
  • Maintain vehicle log-sheets in accordance with Mercy Corps policies/regulations;
  • Check the vehicle conditions after each trip/routinely – report needs and problems to transport management;
  • Adhere to all safety and communication protocols as advised by Mercy Corps and supervisor;
  • Responsible for the safekeeping of all vehicle equipment, tools, first aid kits, spares etc.;
  • Keep the vehicle ready, clean and on standby – ready for use at all times;
  • Assist, as required, with logistics in the office daily workloads;
  • Cooperate and be of assistance to staff and visitors – assist in troubleshooting potential problems during daily business;
  • Report all maintenance needs of the vehicle to transport management on a regular basis;
  • Undertake field assignments as assigned;
  • Adherence to all Mercy Corps policies and procedures as outlined in Mercy Corps policies and procedure manuals;
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;

Role Function

Organizational Learning: As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries: Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Accountability:

  • Reports Directly To: Logistics Officer in Area of Responsibility
  • Works Directly With: Program and Operations staff team across the field offices as required
  • Supervisory Responsibility: None

Drivers Job Requirements

  • Valid driver’s license and at least 3 years driving experience operating 4×4 vehicles;
  • Experience working in a pastoral/arid lands field locations;
  • Good understanding of English and fluency in all local languages is required;
  • Experience preparing and maintaining vehicle log sheets;
  • Knowledge of routes, duty stations, project areas, the NGO and diplomatic community is required.
  • Respect and adherence to all safety and traffic rules;
  • Excellent sense of judgment;
  • Willingness and ability to work effectively with a wide variety of people;
  • Excellent interpersonal skills.

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Msingi East Africa Job Vacancy : Executive Assistant

Msingi is an ambitious and innovative young East African industry development organisation supporting the growth of competitive industries. Msingi works to identify high potential industries around the region. It then enables innovation, growth and increased competitiveness in these industries by supporting pioneering firms through technology transfer, capability building and securing finance. This is complemented by wider support to the industries’ competitiveness, such as to technology research & development, human capacity, policy or key industry institutions. Ultimately, Msingi will contribute to the structural transformation of East Africa’s economies, driving job creation and prosperity.

Reporting directly to the CEO, the Executive Assistant will provide executive support in a one-on-one working relationship. He/she will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the CEO. The Executive Assistant will also serve as a liaison to the Board of Directors and senior management teams.

The Executive Assistant must enjoy working within a small, entrepreneurial environment that is mission-driven. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organisational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work under pressure and handle a wide variety of activities and confidential matters with discretion.

1) Executive Support

  • Completes a broad variety of administrative tasks for the CEO including: managing his/her calendar of appointments; completing expense reports; preparing correspondence that is sometimes confidential; arranging and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Communicates directly, and on behalf of the CEO, with Board members, donors, Senior Management Team (SMT), and others. This includes drafting acknowledgement letters, personal correspondence, and other tasks.
  • Researches, prioritises, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the CEO’s office and internal departments.
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships.

2) Board Support and Liaison

  • Serves as the CEO’s administrative liaison to Msingi’s Board of Directors and Board committees. This includes preparation and distribution of materials before meetings in electronic/paper format.
  • Maintains discretion and confidentiality in all engagements with the Board.

3) Senior Management Liaison

  • Supports the Senior Management Team (SMT) meetings including, coordinating of the agenda, assisting in scheduling meetings and taking minutes at all meetings.
  • In liaison with the Operations Manager, coordinates SMT external engagements for instance, briefing packs.

4) Communications

  • Ensures that the CEO’s bio is kept updated and responds to requests for materials regarding the CEO and the organisation in general.
  • Edits and completes first drafts for written communications to external stake holders.
  • Effective management of traditional and new media platforms.

Personal Qualities

  • Strong organisational skills that reflect an ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and donors.
  • Excellent written and verbal communication skills.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Emotional maturity.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Forward looking thinker, who actively proposes solutions.

Education and Experience Requirements

  • Bachelor’s degree required.
  • Five (5) to 10 years of experience supporting C-Level Executives, preferably in a private sector development and non-profit organisations.
  • Awareness or interest in internal and external communications, partnership development, and fundraising.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and media management (traditional and new media platforms).

The role will be based in Nairobi, Kenya, with travel within East Africa.

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Unilever Job Vacancy : Operations & Planning Finance Asst. Manager

To ensure an effective business partnering role for the operations on cost management, risks & controls management and leading business initiatives of an effective operations business model that enhances strong performance and continued growth.Job Summary

  • Business partner the Estate and Factory operations managers and the operations Director.
  • Responsible for all the budgeting, planning and costs review of the estates and the factories
  • Responsible for ensuring and continuously reviewing operation controls and review of Accounting policies
  • Works with the Finance Manager on World Class Manufacturing (WCM) cost deployment pillar
  • Responsible for stock control and management in operations
  • Responsible for validation and approvals of all journal postings from operation
  • Lead in spearheading receipts of all the monthly returns from all the units for end month reporting
  • Driving both Gross Margin (GM) and Core Operating Margin (COM) through savings drive in operations and monitor key operations KPIs on a monthly basis
  • Management of the out growers’ model and payment process on a monthly basis
  • Lead both internal and external Audits processes in the operations
  • Review of all critical ledger Accounts and ensure sign off of reconciliations and closure of all actions on a monthly basis.
  • Lead on Financial and Accounting trainings for the non-finance teams
  • Support other finance Sections including approval of suppliers’ payments
  • Champion the operations IT systems controls and reviews.
  • Responsible for team direct reports development.

Key Requirements

  • Degree in Business/Accounting
  • Professional Qualification of CPA K or ACCA will be an added advantage
  • 5-8 years in Finance/Accounting in a customer facing role/organization
  • Experience and knowledge on the use of SUN system or any other Finance system.
  • Proficient in office packages i.e. Excel, Word and PowerPoint
  • Should be very articulate, results oriented, innovative, challenges convention, works with no supervision and should be a great team player.
  • Leadership attributes- proven ability to manage teams.

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