Our client in real estate industry seeks to recruit a Property Manager. The position holder will report directly to the Head of Management.
He/she will oversee and direct property management activities related to organisation’s diverse commercial portfolio and will be responsible for the overall successful operations of the sites.
Location: Nairobi
Nature of Job: Full time
Salary Range: 100-120K
Duties for the Property Manager Job
Facilities Management
- Managing and leading change to ensure minimum disruption to core activities
- Supervise activities of Property Coordinators to ensure the department operations meet or surpass industry standards
- Set and monitor performance goals and ensure compliance with laid down policies and procedures
- Establishes and maintains relationships with colleagues in other departments within the Company
- Develop and maintain relationships with suppliers, vendors, contractors and all other service providers
- Review and approve all property purchases recommended by Team members
- Participate in and engage team in Company safety program and ensure compliance with all safety rules & regulations
- Manage contractors that have been engaged for services
- Responding appropriately to emergencies or urgent issues as and when they arise
- Examine all contracts for goods & services. Authorize contracts in accordance with Company policies and procedures and in accordance with budgetary guidelines
- Participate in operationalizing new sites by ensuring all requirements (pre & post) have been met and ensure a smooth handover from Owners
- Work with department staff to ensure maximum use of CRM software
- Participate in interview, recruitment, selection, training and evaluation process for department staff, including annual leave management
- Work closely with board members and attend monthly board meetings.
- Hold regular meeting (once a fortnight) with department staff for the purpose of reviewing policies and procedures, discussing problems or concerns related to the sites
- Hold regular meeting (once a fortnight) with department staff for the purpose of reviewing policies and procedures, discussing problems or concerns related to the sites
- Ensure all Permanent Site files have been updated with the latest information such as; contracts of service provider, lease, land rent & rates, insurance, fire certificates etc
Financial
- Charge and Collect rents and other fees in accordance with lease agreements
- Recommends changes to rents and fees in accordance with market changes
- Responsible for the preparing and development of the annual property management operations budget
- Review and analyse monthly financial statements
- Oversee and ensure all yearly statutory payments and relevant renewals have been processed such as Land rates & land, fire certificate, audit fees, single permit, signage licenses, insurances etc
Debt Control
- Regularly review & monitor collection of debtors
- Follow procedures outlined in the lease agreement for late collection and work closely with the Credit
- Controller to process timely evictions
Leasing
- Monitor resident/tenant turnover
- Ensure all properties are let out on timely basis
- Create lease renewal policy and enforce
- Review and approve all applicant files prior to move in
Property Manager Job Requirements
- Over 5 years’ experience as a property manager.
- Ability to create strong professional relationships with the key stake holders.
- Ability to take decisions and ensure no bottleneck on the work flow.
- Excellent written and verbal communication skills.
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