Forum Syd
Forum Syd is a Swedish civil society organization focusing on democracy and human rights, gender equality, and environment and climate change. Forum Syd vision is “a just and sustainable world where all people have the power to effect change”.
1. Project Officer
Responsibilities for the Project Officer Job
- In liaison with the Programme Manager, plan for the PPDP project activities and following up on their implementation.
- Keep close coordination and liaison with community mobilizers, communities and partners and assist all in data collection from the field
- Conduct project monitoring and tracking of key activities as per the work plan
- Prepare appropriate periodic progress reports on community activities
- Support selection and training of Trainers of Trainees (ToT) for the Rights Way Forward (RWF)
- Assist the project team in the conduct of training to local work teams/groups for RWF and any other relevant training
- Support the needs assessment and related data collection relevant for the PPDP project
- Take lead in conducting of community forums and workshops in the project targeted
- Provide support for the strengthening of community Groups (Youth Group & Women Groups) to undertake their own development initiatives with special emphasis on women;
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2. Programme Manager
Responsibilities for the Programme Manager Job
Grant and Programme Management
- Establishing and upholding systems, routines and procedures for grant management and quality assurance, and for ensuring compliance with external and internal requirements.
- Ensuring adequate and systematic use of the IT-systems of Dira and Sopal.
- Planning and coordinating the implementation of Programmes (Wajibu Wetu, PPDP, CIVSAM) and other operational commitments at the Hub Level, including coordination within Forum Syd’s global organisation.
- Development of annual budgets and work plans for each programme, and ensuring efficient and effective implementation of the same.
- Supervision, coaching and division of responsibilities among programme staff.
- Responsibility for finances within established budget frames.
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3. Finance & Administration Assistant
Responsibilities for the Finance & Administration Assistant Job
Finance
- Assist in preparing internal and external payments for staff and suppliers, and ensuring all relevant documents are attached.
- Assist in preparing monthly balance sheet reconciliation with the guidance of Finance Officer.
- Assist in preparing monthly bank reconciliation-FS main bank account and project bank accounts
- Posting all transactions to the Forum Syd’s accounting system-Agresso
- Monitoring and reporting on staff advances on a monthly basis
- Managing and monitoring Petty Cash spending, reconciliation and replenishment.
- Responsible for maintaining a robust filling system in the department.
- Assist in preparation for organisational and project audit.
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4. Field Officer
Responsibilities for the Field Officer Job
Programme Management
- Act as primary point of contact with Partners regarding technical deliverables, financial oversight, and monitoring and evaluation.
- Day-to-day oversight of project implementation on financial, administrative and general coordination of partner initiatives.
- Assist and participate in developing the technical approach to delivery of training and other capacity building initiatives for the assigned grantees/partners.
- Support partners/ grantees to ensure that all quarterly financial and narrative reports and expenditure reports are completed, verified, and promptly forwarded to the Grant Officer.
- Assist the Grant Officer in the overall administration of the grant including work plan management and budget management as needed.
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