The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
The World Food Programme Somalia activities include food assistance for relief, emergency school feeding, nutrition and food assistance for assets creation through provision of in-kind and cash-based transfers.
This position is open to qualified Kenyan candidates.
Female candidates in particular, are encouraged to apply.
Responsibilities for the National Logistics Officer Job
Under the direct supervision of the Head of Logistics, the incumbent will be responsible for the following duties:
- Manage Landside Transport Storage and Handling (LTSH) / Supply Chain cost planning efforts in the Country Office;
- Review LTSH/Supply Chain cost planning, budgeting and funds management processes and requirements;
- Contribute to development of Country Office supply chain network design and planning, specifically focusing on cost planning and management;
- Analyse and monitor changes in the operational circumstances and delivery demands, and take action as appropriate;
- Perform adjustment actions in LTSH /Supply Chain costs planning and budgeting. Advise on required actions necessary to improve Logistic / Supply Chain cost-efficiencies and effectiveness if/when required;
- Ensure appropriate LTSH/Supply Chain funds utilization, which includes review, verification and approval of LTSH matrix and validate against project budgets, procurement strategies, contract documentation and optimal transport rates;
- Perform regular reconciliation of funds and expected Logistics/Supply Chain operational requirements and advise management on the usage of funds minimizing potential shortfalls or surpluses;
- Monitor recording of commitments in the Corporate Information Management system and accurate LTSH/Supply Chain funds tracking during project closure and Resource transfer;
- Analyse trends and prepare regular and ad-hoc costs and funds utilisation reports;
- Develop and enhance the Supply Chain /LTSH costs, funds, expenditure planning and tracking system in the Country Office;
- Ensure compliance with WFP Logistics and LTSH/Supply Chain management policies, rules, regulations and procedures;
- Ensure the quality of data from WFP supply chain sources for the purposes of audit support and compliance operational performance monitoring and evaluation;
- Contribute to the preparation of project related Supply Chain/Logistics Plans, funding proposals, budgets and fund status reports;
- Prepare cash forecast in line with logistics operational plan to respond promptly to Logistics financial obligations;
- Liaise with other units of the Country Office to ensure best use of LTSH funds and overall Project funds;
- Maintain close collaboration with other Supply Chain players ensuring that LTSH costs and funds utilization trends and management is in line with CO’s Supply Chain strategies and operational solutions;
- Guide and supervise staff, acting as a point of referral, providing training and supporting them with more complex analysis and queries;
- Perform other related duties as required.
National Logistics Officer Job Qualifications:
- Advanced University degree in Transport Economics, Supply chain, Logistics Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.
- At least three years or more of postgraduate professional experience in commercial or humanitarian transport sectors, shipping, warehouse and commodity management. Proven experience in development of supply chain/logistics operational related budgets, planning/budgetary reports and other analytical reports. Proven experience in managing small to medium teams.
- Language:Fluency in both oral and written communication in English is a requirement.
- Knowledge of international public sector accounting standards;
- Experience in monitoring and reporting on budgets and financial analyses;
- Knowledge of SAP and previous experience in UN or NGO is desirable.
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