Position main function
Efficiently and effectively co-ordinates the financial functions of the organization as to meet overall FilmAid’s goals.
Responsibilities
Systems, Compliance and Procedures
- Ensure the existence of proper financial systems that facilitate the recording and production of accurate financial reports, meet FilmAid’s internal control requirements and safeguard its assets.
- Ensure that financial procedures are followed by all programmes, and systems developed to accommodate the needs of those programmes.
- Continually review and manage implementation of financial management strategies, policies and procedures.
- Continuously review and communicate cost control systems and procedures, including expenditure, authorisation protocols and monitor operations to ensure compliance.
- Ensure compliance with taxation and statutory requirements including preparing and managing VAT, PAYE and other statutory requirements to ensure compliance.
- Document practices including up to date finance and procurement manual in consultation with Country Director.
Budgeting and Reporting
- Coordinate the timely, accurate and complete annual budget submissions and revisions.
- Monitor expenditure against such budgets and highlight/address over-budget expenditure situations.
- Prepare financial reports, both internal and donor, according to internal and donor standards.
- Oversee the posting of budgets and entries, timely and accurately.
- Oversee cost allocation systems in accordance to donor regulations.
- Verify system’s reconciliation and verifying system’s balances.
- Verify monthly bank reconciliations by the 10th of each month.
- On monthly basis, meet with the Country Director to review overall performance and implementation levels and discuss short term strategies.
- Report monthly on the financial status of programmes to the Country Director.
Cash Management
- Consolidate monthly cash requirements for all locations and ensuring timely information to the Country Director.
- Ensure smooth cash flow between HQ, donors, country office and the field offices.
- Signing of petty cash for field operations.
Auditing
- Lead preparation for internal and external audits, financial reviews and external audits
- Reviewing and addressing questions of concern from auditors in consultation with Country Director.
General Duties
- Ensure good external communication including with auditors, partners and funders.
- Key in developing the organization’s overall strategy and drive FilmAid’s mission.
- Perform any other duties and represent the Country Director.
Qualifications
- Bachelors Degree in Accounting or Finance
- Qualification in certified public accounts (CPA) or Association of Chartered Certified Accountants (ACCA).
- At least 4 years’ experience of financial management preferably with a humanitarian organization.
- Extensive understanding of donor/partner requirements, regulations and agreements.
- Commitment to humanitarian principles and action.
Competencies
- Budgeting and budgetary control.
- Financial reporting skills.
- Decision making and problem solving skills.
- Ability to work under pressure and attention to detail.
- Ability to use various finance programs (QuickBooks, Ms Word, Ms Excel).
- Good planning skills, honest and reliable.
- Very good reporting skills.
- Ability to work alone and in a team.
- People management skills.
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