Médecins du Monde is an independent international movement of campaigning activists who provide care, bear witness and support social change. Through our 355 innovative medical programmes and evidence-based advocacy initiatives, we enable excluded individuals and their communities to access health and fight for universal access to healthcar
General Objectives of the position
- Accounting:
- Process cheque payments for purchases made (suppliers, statutory deductions, office and guest house rent, monthly bills etc)
- Entering accounting data in the monthly ledgers
- Following up advances in a specific tracking tool
- Prepare monthly vouchers (original) for Kenya mission
- Management of the petty cash box
- Preparation of the fund request for the admin department on a monthly basis
- Proposing and maintaining administrative tools to track recurrent expenses, refunds
- Checking that all receipts/invoices recorded in the cash book are physically present at the end of the month in the invoice/receipt file
- Filing receipts/invoices and all financial documents in an organized manner
- Prepare copies, validation and certification of the mission’s monthly accountancy (Nairobi and Bosaso).
- Sending accounting and related documents to Head Quarters on monthly basis
- Process statutory deduction & income tax (PAYE, NHIF, NSSF).
- Prepares the annual returns to KRA (at Organization level and individual level) for the local staff
- Monitors all different kind of staff leaves and absences in dedicated tool (spreadsheet).
- Make accountancy copies and prepares package for HQ.
- Administrative
- Support programs on training needs (venue booking)
- Facilitate travel arrangements for staff (visa processing, flight booking, accommodation, transport and movement)
- Answer telephone calls, register the messages and pass them on to the people concerned.
- Deal with all correspondence (outward and inward).
- Organize meetings and appointments
- Organize travel / trips of the MDM staff in transit from Paris to the field or from Nairobi to Somalia (plane tickets, accommodation, SRRC pass etc.).
- Deal with visa/residence application procedures for the MDM expatriate staff and Somali staff.
- Preparation of the minutes of team meetings.
- Maintains office directory
- Monitors all different kind of staff leaves and absences in dedicated tool (spreadsheet)
- Support preparation of staff welfare activities
Profile of the ideal candidate
Education
Bachelor’s degree in accounting/ finance related field
Professional experience
Previous experience in Humanitarian Sector for 1 year is added advantage
Skills and qualities required
- Excellent IT skills‑Excel
- Knowledge of Saga (appreciated)
- Ability to synthesize and to manage priorities
- Organizational skills and rigor
- Reactivity, anticipation, adaptability and capacity to take initiatives to changing requirements
- Listening and diplomacy skills
- Good writing and communication skills
- Capacity to work and to live in tense conditions (climate, cultural context, promiscuity, isolation)
- Strong diplomatic, impartial, negotiation and networking skills
Languages
Fluent English (spoken and written) mandatory
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The post Medecins du Monde Job Vacancy : Administration Assistant is republished from Jobs – Jobs in Kenya – http://jobwebkenya.com/
