Ref: NITA/KYEOP/03/2019
The key responsibility for this function is to assist in procurement of goods and services and support management of project stores.
Responsibilities
- Assist in preparing shopping documents and assisting in the preparation of Bidding Documents (under NCB procedures) for Goods including their issue/dispatch and coordination for providing required clarifications.
- Support preparation of Invitation for Bid (IFB) and arranging their publication/notification to prospective bidders.
- Assist in opening of technical and financial proposals and bids and preparing minutes of bid opening and required tabulation statements for preliminary check of bids and arithmetical checks.
- Support follow up for convening Evaluation Committee Meetings for evaluation of various proposals and bids and assisting in the preparation of draft Proposal/Bid Evaluation Reports.
- Assisting in preparation of various types of contracts/agreements/purchase orders.
- Assisting in the preparation of Request for Expression of Interest (REOI) for consultancy services and arranging for their publication and preparation of EOI Evaluation/Short listing Reports.
- Assisting in preparation and updating of Procurement Plan as and when required.
- Assist in ensuring an effective and efficient record keeping system for maintaining proper documentation of all procurement activities.
- Assist in issuing and receiving of stores, stock taking, preparation and maintenance of stock records
- Any other procurement related duties assigned by Procurement Specialist.
Qualifications
- Bachelor’s degree in Procurement and Supply’s Management from a recognized institution.
- Minimum 3 years’ general/professional experience and 1 year respectively specific/relevant experience in procurement for goods and consulting services associated with the implementation of projects.
- CPSP/CIPS Part three (3).
- Valid KISM Membership/Membership of a Recognized Procurement Professional Body.
Competencies
- Familiarity with government procurement procedures and guidelines.
- Excellent in computer skills including, Excel, Word, Microsoft Office or equivalent packages.
- Be proactive, a self-starter, team player and ability to work without supervision.
Reporting
The Procurement Assistant will report to the Project Procurement Officer and will have working relationships with other stakeholders.
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